How much do virtual assistants make?

Virtual assistants earn $18-$75/hour depending on specialization. General VAs earn $18-$28/hour, executive assistants $30-$50/hour, and specialized VAs (legal, medical, marketing) $45-$75/hour. Full-time VA positions pay $38,000-$75,000 annually. US-based VAs earn $22-$40/hour; international VAs from Philippines earn $8-$18/hour for equivalent work. Top VAs with niche expertise and long-term clients exceed $100,000 annually.

What tasks do virtual assistants do?

Virtual assistants handle email management (inbox zero systems), calendar scheduling, travel booking, data entry, social media management, customer service, basic bookkeeping, and research. Executive VAs manage confidential communications, meeting preparation, and stakeholder coordination. Specialized VAs offer podcast production, real estate transaction coordination, e-commerce management, or marketing automation at premium rates.

How do I become a virtual assistant with no experience?

List transferable skills: organization, communication, computer proficiency, customer service, scheduling. Create profiles on Belay, Time Etc, and Upwork. Offer introductory rates ($18-$22/hour) to build reviews and testimonials. Specialize in one area (real estate, e-commerce, coaching businesses) to command higher rates faster. VA businesses become profitable within 3-6 months of consistent client acquisition. First clients often come from personal network referrals.

What software should virtual assistants know?

Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office are mandatory. Project management tools (Asana, Trello, Monday.com, ClickUp) manage client work. Communication platforms (Slack, Zoom) enable client collaboration. Password managers (LastPass, 1Password) secure client accounts. Scheduling tools (Calendly, Acuity) automate appointments. Social media VAs need Buffer or Hootsuite. Bookkeeping VAs need QuickBooks or Xero.

How do virtual assistants find clients?

VA agencies (Belay, Time Etc, Boldly) provide steady client flow at $18-$30/hour after platform fees. Freelance platforms (Upwork, Fiverr) enable direct client acquisition at higher rates. LinkedIn outreach to entrepreneurs and small business owners converts at 3-5%. Facebook groups for target industries (coaches, realtors, e-commerce) provide warm leads. Referrals from satisfied clients are the primary growth channel—ask every client for introductions.

What is an executive virtual assistant?

Executive virtual assistants support C-level executives and founders with high-level administrative work: complex calendar management across time zones, confidential communication handling, board meeting preparation, travel coordination, and project management. Executive VAs earn $35-$60/hour ($70,000-$120,000 annually). Roles require exceptional judgment, discretion, proactive problem-solving, and anticipating needs before being asked.

How should I price my virtual assistant services?

Research market rates: general VA $20-$30/hour, specialized VA $35-$55/hour, executive VA $45-$70/hour. Calculate minimum rate based on income needs and available working hours. Start at market rate or slightly below to build reviews, then increase 15-20% every 6 months. Offer monthly retainer packages (20 hours/month at slight discount) for income stability. Hourly rates above $50 require demonstrated expertise and strong testimonials.

What is the difference between a VA and an executive assistant?

Virtual assistants are self-employed contractors handling task-based work for multiple clients. Executive assistants are employees serving as strategic partners to one executive with benefits and job security. VAs control their schedule and rates; EAs have fixed hours and salary. VAs earn $40,000-$100,000 depending on client base; EAs earn $55,000-$110,000 with benefits. Many EAs transition to VA work for flexibility and higher income potential.

Remote Virtual Assistant Jobs in United States (644)

Scheduling Coordinator

InnovAge · Full Time · 5 Weeks Ago

InnovAge

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Scheduling Coordinator manages participant appointments with internal and external providers while coordinating transportation and care flow. They also handle clinic reception duties, medical record documentation, and general administrative support.

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Scheduling Coordinator

InnovAge · Full Time · 5 Weeks Ago

InnovAge

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Scheduling Coordinator manages participant appointments with internal and external providers while coordinating transportation and care flow. They also handle clinic reception duties, including patient check-ins, medical record documentation, and administrative support.

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Virtual Assistant

Qureos Inc · Full Time · 5 Weeks Ago

Qureos Inc

🌎 United States 💵 $18 - $25 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

Provide high-level administrative support to management and medical billing teams, including calendar and email management. Handle data entry, report formatting, and assist with client onboarding processes.

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Executive assistant to CEO

Talentin · Full Time · 5 Weeks Ago

Talentin

🌎 Bulgaria, Croatia, Cyprus, Estonia, Germany, Kiribati, Latvia, Lithuania, Malta, Netherlands, Oman, Poland, Portugal, Romania, Spain, Trinidad and Tobago, Ukraine, United Kingdom, United States ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Act as the CEO's operational system by managing calendars, priorities, and coordinating business initiatives. Responsible for tracking task execution, preparing analytical summaries, and managing communication with internal and external stakeholders.

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Appointment Setter - Remote

ACHIEVE TEST PREP · Full Time · 5 Weeks Ago

ACHIEVE TEST PREP

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role involves booking appointments for Sales Representatives by qualifying leads and communicating the value of services. Responsibilities include handling both inbound and outbound calls to secure appointments from marketing-generated leads.

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Travel Operations Assistant

Journey with Haylee · Full Time · 5 Weeks Ago

Journey with Haylee

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

Coordinate logistics and manage schedules to ensure seamless client experiences. Connect with clients to understand their needs and provide timely updates throughout the process.

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Travel Coordinator

Sweet Carolina Travels · Full Time · 5 Weeks Ago

Sweet Carolina Travels

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

Consult with clients to design customized travel itineraries including flights, hotels, and tours. Manage all bookings and provide expert travel advice and support throughout the client's trip.

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Travel Coordinator

Sweet Carolina Travels · Full Time · 5 Weeks Ago

Sweet Carolina Travels

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

Consult with clients to design customized travel itineraries including flights, hotels, and tours. Manage all bookings and provide expert travel advice and support throughout the client's trip.

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Remote Travel Coordinator

Live the Dash Travel · Full Time · 5 Weeks Ago

Live the Dash Travel

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

The role involves coordinating comprehensive travel itineraries and managing bookings from initial inquiry to post-trip follow-up. It also requires maintaining vendor relationships and providing ongoing support to clients during their travels.

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DoD SkillBridge - Admin Assistant

Vets2PM · Full Time · 5 Weeks Ago

Vets2PM

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

Provide high-level administrative support to senior executives, including complex calendar and travel management. Coordinate team communications, maintain filing systems, and assist in the development of AI products and services.

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Remote Travel Coordinator

Live the Dash Travel · Full Time · 5 Weeks Ago

Live the Dash Travel

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

Coordinate comprehensive travel itineraries for clients, including flights, accommodations, and activities. Manage bookings and provide ongoing support to ensure a stress-free travel experience.

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Remote Travel Coordinator

Live the Dash Travel · Full Time · 5 Weeks Ago

Live the Dash Travel

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

Coordinate comprehensive travel itineraries for clients, including flights, accommodations, and activities. Manage bookings and provide ongoing support to travelers to ensure a stress-free experience.

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Remote Travel Coordinator

TK Travel and Events · Full Time · 5 Weeks Ago

TK Travel and Events

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

Assist clients with researching, planning, and booking various travel experiences including vacations and group travel. Coordinate itineraries and reservations while providing professional customer service and basic marketing support.

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Remote Travel Coordinator (Flexible Schedule) 93 APPLICANTS

TK Travel and Events · Full Time · 5 Weeks Ago

TK Travel and Events

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

Consult with clients to research, plan, and book various travel experiences including vacations, cruises, and group travel. Coordinate all bookings and documentation while providing professional customer service and basic online marketing.

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Group Travel Coordinator

TK Travel and Events · Full Time · 5 Weeks Ago

TK Travel and Events

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

Plan and coordinate group travel experiences including family reunions and retreats by researching destinations and transportation. Manage accommodations, itineraries, and payment plans while providing exceptional client support.

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Remote Travel Coordinator

TK Travel and Events · Full Time · 5 Weeks Ago

TK Travel and Events

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

Assist clients with researching, planning, and booking various travel experiences including vacations, cruises, and group trips. Provide ongoing customer support and stay updated on travel trends and promotions.

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Remote Executive Assistant

Stone Logistics Inc · Full Time · 5 Weeks Ago

Stone Logistics Inc

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide comprehensive administrative support to the executive team, including managing calendars, travel, and correspondence. Act as a liaison between executives and stakeholders while handling sensitive information with discretion.

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Remote Executive Assistant

Stone Logistics Inc · Full Time · 5 Weeks Ago

Stone Logistics Inc

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

The role involves providing administrative support to the executive team by managing calendars, scheduling meetings, and coordinating travel. Additionally, the assistant handles communications, prepares reports, and manages sensitive information with discretion.

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Travel Scheduling Coordinator - WFH

Believeadvertising · Full Time · 5 Weeks Ago

Believeadvertising

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

Responsible for planning and maintaining precise travel schedules and itineraries for individuals and groups. This includes coordinating flights, accommodations, and activities while managing calendar conflicts and communicating updates to clients and vendors.

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Travel Operations Coordinator - WFH

Believeadvertising · Full Time · 5 Weeks Ago

Believeadvertising

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The role involves managing travel arrangements, including flights and accommodations, while overseeing client itineraries for accuracy. It also requires providing administrative support and maintaining professional communication with vendors and partners.

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Group Travel Coordinator - WFH

Believeadvertising · Full Time · 5 Weeks Ago

Believeadvertising

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

Plan and manage end-to-end travel logistics for corporate and leisure groups, including flights, hotels, and ground transportation. Act as the primary contact for clients and vendors while managing contracts, itineraries, and post-trip reconciliation.

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Administrative Operations Assistant (Remote, U.S./Canada)

BINUS UNIVERSITY · Full Time · 5 Weeks Ago

BINUS UNIVERSITY

🌎 United States 💵 $20 - $28 per hour ⭐ 0-2 yrs exp 💼 Virtual Assistant

Provide general administrative support including email coordination, scheduling, and document organization. Maintain smooth workflows across departments and ensure all pending items are followed up on.

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Senior Administrative Coordinator

National Alliance on Mental Illness · Full Time · 5 Weeks Ago

National Alliance on Mental Illness

🌎 United States 💵 $27 - $30 per hour ⭐ 0-2 yrs exp 💼 Virtual Assistant

Provide executive and operational support to the National Director of Information Systems by managing calendars, communications, and meeting lifecycles. Coordinate priorities across IS teams and utilize AI-assisted productivity tools to maintain the office's operating rhythm.

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Appointment Coordinator (WC/IME)

Midwest Orthopaedics at Rush · Full Time · 5 Weeks Ago

Midwest Orthopaedics at Rush

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

Responsible for booking appointments for orthopedic offices and entering patient demographic and insurance data into NextGen and Athena systems. The role involves managing physician schedules, screening calls, and ensuring HIPAA compliance.

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Business Operations Specialist - Remote

ACHIEVE TEST PREP · Full Time · 5 Weeks Ago

ACHIEVE TEST PREP

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

Analyze and optimize business operations to identify inefficiencies and implement strategies for enhanced productivity. Lead projects to streamline workflows and develop operational policies while monitoring performance metrics.

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Executive Assistant, Innovation

IREN · Full Time · 5 Weeks Ago

IREN

🌎 United States ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Serve as an operational partner to the Chief Innovation Officer by managing complex calendars, travel, and team logistics across multiple time zones. Coordinate team meetings, track project progress, and handle administrative tasks including invoice management and external communications.

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Senior Business Operations Manager

Aurora Solar · Full Time · 6 Weeks Ago

Aurora Solar

🌎 United States 💵 $124K - $201K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Business Operations Manager

Own the company's operating cadence, including annual planning and QBRs, while partnering across GTM functions to optimize operational effectiveness. Identify business bottlenecks and build executive-ready analysis and AI-enabled workflows to inform strategic decisions for the CEO and COO.

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Executive Assistant, Sr

TISTA Science and Technology Corporation · Full Time · 6 Weeks Ago

TISTA Science and Technology Corporation

🌎 United States ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The Senior Executive Assistant provides high-level administrative support, including calendar management, meeting coordination, and the preparation of presentations and reports. They are also responsible for tracking deliverables, monitoring shared mailboxes, and assisting with payroll and timesheet validation.

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Digital Media Operations Coordinator (TEMP)

The Shade Room · Full Time · 6 Weeks Ago

The Shade Room

🌎 United States 💵 $22 - $26.5 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant

Manage the digital supply chain for a video commentary pilot, including uploading assets to social platforms and optimizing video formats. Coordinate live stream technical setups and track production timelines to ensure deadlines are met within a remote team.

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Executive Assistant to Producer (Remote but Salt Lake City or Los Angeles base preferred)

Authentica Media · Full Time · 6 Weeks Ago

Authentica Media

🌎 United States 💵 $65000 - $80000 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative and production support to the Supervising Producer by managing workflows, logistics, and communications. Ensure projects move forward by tracking tasks in Productive and handling both pre- and post-production coordination.

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