How much do virtual assistants make?

Virtual assistants earn $18-$75/hour depending on specialization. General VAs earn $18-$28/hour, executive assistants $30-$50/hour, and specialized VAs (legal, medical, marketing) $45-$75/hour. Full-time VA positions pay $38,000-$75,000 annually. US-based VAs earn $22-$40/hour; international VAs from Philippines earn $8-$18/hour for equivalent work. Top VAs with niche expertise and long-term clients exceed $100,000 annually.

What tasks do virtual assistants do?

Virtual assistants handle email management (inbox zero systems), calendar scheduling, travel booking, data entry, social media management, customer service, basic bookkeeping, and research. Executive VAs manage confidential communications, meeting preparation, and stakeholder coordination. Specialized VAs offer podcast production, real estate transaction coordination, e-commerce management, or marketing automation at premium rates.

How do I become a virtual assistant with no experience?

List transferable skills: organization, communication, computer proficiency, customer service, scheduling. Create profiles on Belay, Time Etc, and Upwork. Offer introductory rates ($18-$22/hour) to build reviews and testimonials. Specialize in one area (real estate, e-commerce, coaching businesses) to command higher rates faster. VA businesses become profitable within 3-6 months of consistent client acquisition. First clients often come from personal network referrals.

What software should virtual assistants know?

Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office are mandatory. Project management tools (Asana, Trello, Monday.com, ClickUp) manage client work. Communication platforms (Slack, Zoom) enable client collaboration. Password managers (LastPass, 1Password) secure client accounts. Scheduling tools (Calendly, Acuity) automate appointments. Social media VAs need Buffer or Hootsuite. Bookkeeping VAs need QuickBooks or Xero.

How do virtual assistants find clients?

VA agencies (Belay, Time Etc, Boldly) provide steady client flow at $18-$30/hour after platform fees. Freelance platforms (Upwork, Fiverr) enable direct client acquisition at higher rates. LinkedIn outreach to entrepreneurs and small business owners converts at 3-5%. Facebook groups for target industries (coaches, realtors, e-commerce) provide warm leads. Referrals from satisfied clients are the primary growth channel—ask every client for introductions.

What is an executive virtual assistant?

Executive virtual assistants support C-level executives and founders with high-level administrative work: complex calendar management across time zones, confidential communication handling, board meeting preparation, travel coordination, and project management. Executive VAs earn $35-$60/hour ($70,000-$120,000 annually). Roles require exceptional judgment, discretion, proactive problem-solving, and anticipating needs before being asked.

How should I price my virtual assistant services?

Research market rates: general VA $20-$30/hour, specialized VA $35-$55/hour, executive VA $45-$70/hour. Calculate minimum rate based on income needs and available working hours. Start at market rate or slightly below to build reviews, then increase 15-20% every 6 months. Offer monthly retainer packages (20 hours/month at slight discount) for income stability. Hourly rates above $50 require demonstrated expertise and strong testimonials.

What is the difference between a VA and an executive assistant?

Virtual assistants are self-employed contractors handling task-based work for multiple clients. Executive assistants are employees serving as strategic partners to one executive with benefits and job security. VAs control their schedule and rates; EAs have fixed hours and salary. VAs earn $40,000-$100,000 depending on client base; EAs earn $55,000-$110,000 with benefits. Many EAs transition to VA work for flexibility and higher income potential.

Remote Virtual Assistant Jobs in Canada (27)

Administration (Strategic Personal Assistant) Contract Position

Ascendant Financial · Full Time · 7 hours ago

Ascendant Financial

🌎 Canada ⭐ 2-5 yrs exp 💼 Virtual Assistant Personal Assistant

Provide high-level administrative and strategic support to a financial advisor, including managing communications, scheduling, and CRM updates. Coordinate client onboarding, event registration, and operational priorities to ensure a seamless practice workflow.

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Executive Operations Coordinator

PSPSync · Full Time · 2 Days Ago

PSPSync

🌎 Canada 💵 75000 - 95000 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

Provides strategic administrative and operational support to the CEO and President, acting as a central coordinator for business development and investor relations. Manages executive calendars, financial administration, corporate governance, and cross-functional strategic projects.

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Executive Assistant - Fractional

Vantage Hotels · Full Time · 3 Days Ago

Vantage Hotels

🌎 Canada 💵 30 - 40 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide strategic support to the owner of a hotel portfolio by managing calendars, scheduling, and acting as a communication liaison. Responsibilities include filtering executive correspondence, tracking meetings, and organizing digital contracts.

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Remote Personal Assistant

GREIG CITY ACADEMY · Full Time · 4 Days Ago

GREIG CITY ACADEMY

🌎 Canada ⭐ 2-5 yrs exp 💼 Virtual Assistant Personal Assistant

The role involves managing the school principal's daily schedule and handling communications with external parties. Additionally, the assistant will prepare administrative documents and coordinate school events and digital records.

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Bilingual Lab and Referral Operations Coordinator (French/English)

Maple · Full Time · 6 Days Ago

Maple

🌎 Canada 💵 21.3 - 23.15 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant

Manage high volumes of incoming lab and referral documentation, ensuring accurate routing and tracking for clinicians. Coordinate with external labs and internal teams to resolve incomplete records while maintaining strict privacy and quality standards.

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Executive Assistant, Canada

Glia · Full Time · 1 Week Ago

Glia

🌎 Canada ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Serve as a strategic partner to the executive leadership team by managing complex calendars and removing organizational bottlenecks. Responsibilities include synthesizing action items from leadership meetings, developing high-stakes presentations, and coordinating international travel and events.

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Executive Assistant to the CEO

British Columbia Lottery Corporation · Full Time · 1 Week Ago

British Columbia Lottery Corporation

🌎 Canada 💵 84981 - 132K per year ⭐ 10+ yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative and professional support to the CEO to ensure operational effectiveness and focus. Manage complex scheduling, budgets, and strategic events while coordinating executive communications and stakeholder relationships.

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Executive Assistant to the CEO

British Columbia Lottery Corporation · Full Time · 1 Week Ago

British Columbia Lottery Corporation

🌎 Canada 💵 84981 - 132K per year ⭐ 10+ yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative and professional support to the CEO, managing priorities, information flow, and complex logistics. Lead the planning of strategic events and manage the budget for the Office of the CEO.

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Executive Operations Coordinator

Mariner · Full Time · 1 Week Ago

Mariner

🌎 Canada ⭐ 5-10 yrs exp 💼 Virtual Assistant

Provide strategic operational support to the President and Vice President by managing complex calendars and tracking leadership initiatives. Drive organizational accountability by facilitating leadership meetings, maintaining Salesforce data, and developing executive performance dashboards.

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Executive Operations Coordinator

Mariner · Full Time · 1 Week Ago

Mariner

🌎 Canada ⭐ 5-10 yrs exp 💼 Virtual Assistant

Provide strategic operational support to the President and Vice President by managing complex calendars and tracking leadership initiatives. Drive organizational accountability by facilitating meetings, maintaining Salesforce data, and developing executive performance dashboards.

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Executive Assistant & Technical Operations Coordinator

Talencore · Full Time · 1 Week Ago

Talencore

🌎 Canada ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Acts as the CEO's right hand by managing operational backbones, including work orders, IT infrastructure, and team onboarding/offboarding. Handles client communications, marketing campaigns, and executive calendar management for a specialized FileMaker development team.

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Administrative Operations Coordinator

Harris Computer · Full Time · 2 Weeks Ago

Harris Computer

🌎 Canada ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role provides administrative and operational support across various teams, focusing on customer accounts, software licenses, and maintenance agreements. It involves coordinating invoicing, renewals, and operational follow-ups to ensure efficient business processes.

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Operations Coordinator

iNECTA LLC · Full Time · 2 Weeks Ago

iNECTA LLC

🌎 Canada 💵 75000 - 95000 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

Support the COO across technical delivery, product, presales, and client services while managing complex operational processes. Responsibilities include building AI tools, preparing management reports, and tracking company-wide commitments.

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Business Operations Associate

Fingerprint · Full Time · 3 Weeks Ago

Fingerprint

🌎 Canada, United States 💵 $109K - $125K per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role focuses on driving strategic initiatives, managing the goal-setting process through OKRs, and improving organizational efficiency. You will collaborate across departments to streamline knowledge sharing and support leadership decision-making.

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Senior Business Operations Manager - Live Games

Scopely · Full Time · 3 Weeks Ago

Scopely

🌎 Canada, Mexico ⭐ 10+ yrs exp 💼 Virtual Assistant Business Operations Manager

Drive strategic programs and operational excellence across the Live Games portfolio, acting as the bridge between game teams and central technical teams. Lead the execution of D2C initiatives and implement knowledge-sharing frameworks to improve efficiency and scalability.

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Business Operations & Strategy Manager

Tailscale · Full Time · 4 Weeks Ago

Tailscale

🌎 Canada 💵 166K - 241K per year ⭐ 2-5 yrs exp 💼 Virtual Assistant Strategy Manager

The role focuses on solving complex, cross-functional problems including pricing strategy, international expansion, and improving business systems. The manager will diagnose issues, implement durable solutions, and partner with RevOps to mature GTM infrastructure.

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Executive Assistant to the CEO

Abacus Wealth Partners · Full Time · 5 Weeks Ago

Abacus Wealth Partners

🌎 Canada 💵 $85000 - $90000 per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Provide strategic support to the CEO by managing her calendar, travel, and communications to protect her time and mental load. Handle meeting preparation, presentation design, and relationship management for staff and external partners.

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Business Operations & Strategy Lead (Remote, Canada)

Zesty.ai · Full Time · 5 Weeks Ago

Zesty.ai

🌎 Canada ⭐ 5-10 yrs exp 💼 Virtual Assistant

Lead the coordination of enterprise opportunities from pricing through contracting and customer handoff. Design and implement AI-driven workflows and agentic solutions to automate business operations and increase organizational leverage.

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Director of Business Operations (Contract)

OpsLevel · Full Time · 5 Weeks Ago

OpsLevel

🌎 Canada 💵 110K - 150K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant

Manage core finance, people, and compliance operations to ensure business continuity during a parental leave period. Support leadership with operational planning, vendor coordination, and the management of one direct report.

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Business Operations Manager

Opensend · Full Time · 6 Weeks Ago

Opensend

🌎 Canada ⭐ 2-5 yrs exp 💼 Virtual Assistant Business Operations Manager

The Business Operations Manager oversees day-to-day operational processes, people operations, and company administration to support scaling. This includes managing cross-functional initiatives, executive communications, legal governance, and employee lifecycle processes.

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Executive Assistant, People & Culture 13 APPLICANTS

British Columbia Lottery Corporation · Full Time · 7 Weeks Ago

British Columbia Lottery Corporation

🌎 Canada 💵 62081 - 96999 per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative and operational support to the Chief People Officer and the People & Culture leadership team. Manage complex calendars, coordinate board reports, and maintain diplomatic relationships with internal and external stakeholders.

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Research/Operations Assistant

Everest Clinical Research · Full Time · 10 Weeks Ago

Everest Clinical Research

🌎 Canada ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Research/Operations Assistant will provide administrative and research support to clinical trial teams, including managing office operations and logistics. They will also assist with data management quality assurance procedures and support business operational projects.

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Virtual Assistant CN

Simera · Full Time · 11 Weeks Ago

Simera

🌎 Canada ⭐ 0-2 yrs exp 💼 Virtual Assistant Virtual Assistant

The Virtual Assistant provides remote administrative and operational support, including scheduling, email management, and data entry. They also assist with research, reporting, and maintaining digital filing systems to ensure seamless business operations.

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Appointment Setter (Work From Home) 30 APPLICANTS

American Income Life Insurance Company · Full Time · 11 Weeks Ago

American Income Life Insurance Company

🌎 Canada ⭐ 0-2 yrs exp 💼 Virtual Assistant

The role involves scheduling client meetings, handling incoming customer service calls, and distributing benefit enrollment materials. You will also create and explain individualized policies using a needs analysis system while maintaining client relationships.

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WFH Appointment Setter

Spade Recruiting · Full Time · 15 Weeks Ago

Spade Recruiting

🌎 Canada ⭐ 0-2 yrs exp 💼 Virtual Assistant

The role involves connecting with members via virtual meetings to discuss requested benefit options and clearly presenting coverage details. The main focus is helping families identify programs that align with their needs while maintaining strong relationships through consistent follow-up.

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Executive Assistant - Part Time (French - English)

Wing Assistant · Full Time · 20 Weeks Ago

Wing Assistant

🌎 Canada 💵 25000 - 27500 per month ⭐ 0-2 yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant will coordinate daily cleaning operations, maintain accurate data in the proprietary app, and provide first-level customer support. They will also assist with onboarding new teams and contracts.

insurance assistant customer-service security french english communication

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Admin Assistant

Effizient Immigration Inc. · Full Time · 23 Weeks Ago

Effizient Immigration Inc.

🌎 Canada ⭐ 0-2 yrs exp 💼 Virtual Assistant

As an Executive Assistant, you will help operate the immigration business by answering calls, resolving client queries, and providing support to team members. You will also follow up with clients and manage communication via calls and emails.

creative crm communication

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