How much do virtual assistants make?

Virtual assistants earn $18-$75/hour depending on specialization. General VAs earn $18-$28/hour, executive assistants $30-$50/hour, and specialized VAs (legal, medical, marketing) $45-$75/hour. Full-time VA positions pay $38,000-$75,000 annually. US-based VAs earn $22-$40/hour; international VAs from Philippines earn $8-$18/hour for equivalent work. Top VAs with niche expertise and long-term clients exceed $100,000 annually.

What tasks do virtual assistants do?

Virtual assistants handle email management (inbox zero systems), calendar scheduling, travel booking, data entry, social media management, customer service, basic bookkeeping, and research. Executive VAs manage confidential communications, meeting preparation, and stakeholder coordination. Specialized VAs offer podcast production, real estate transaction coordination, e-commerce management, or marketing automation at premium rates.

How do I become a virtual assistant with no experience?

List transferable skills: organization, communication, computer proficiency, customer service, scheduling. Create profiles on Belay, Time Etc, and Upwork. Offer introductory rates ($18-$22/hour) to build reviews and testimonials. Specialize in one area (real estate, e-commerce, coaching businesses) to command higher rates faster. VA businesses become profitable within 3-6 months of consistent client acquisition. First clients often come from personal network referrals.

What software should virtual assistants know?

Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office are mandatory. Project management tools (Asana, Trello, Monday.com, ClickUp) manage client work. Communication platforms (Slack, Zoom) enable client collaboration. Password managers (LastPass, 1Password) secure client accounts. Scheduling tools (Calendly, Acuity) automate appointments. Social media VAs need Buffer or Hootsuite. Bookkeeping VAs need QuickBooks or Xero.

How do virtual assistants find clients?

VA agencies (Belay, Time Etc, Boldly) provide steady client flow at $18-$30/hour after platform fees. Freelance platforms (Upwork, Fiverr) enable direct client acquisition at higher rates. LinkedIn outreach to entrepreneurs and small business owners converts at 3-5%. Facebook groups for target industries (coaches, realtors, e-commerce) provide warm leads. Referrals from satisfied clients are the primary growth channel—ask every client for introductions.

What is an executive virtual assistant?

Executive virtual assistants support C-level executives and founders with high-level administrative work: complex calendar management across time zones, confidential communication handling, board meeting preparation, travel coordination, and project management. Executive VAs earn $35-$60/hour ($70,000-$120,000 annually). Roles require exceptional judgment, discretion, proactive problem-solving, and anticipating needs before being asked.

How should I price my virtual assistant services?

Research market rates: general VA $20-$30/hour, specialized VA $35-$55/hour, executive VA $45-$70/hour. Calculate minimum rate based on income needs and available working hours. Start at market rate or slightly below to build reviews, then increase 15-20% every 6 months. Offer monthly retainer packages (20 hours/month at slight discount) for income stability. Hourly rates above $50 require demonstrated expertise and strong testimonials.

What is the difference between a VA and an executive assistant?

Virtual assistants are self-employed contractors handling task-based work for multiple clients. Executive assistants are employees serving as strategic partners to one executive with benefits and job security. VAs control their schedule and rates; EAs have fixed hours and salary. VAs earn $40,000-$100,000 depending on client base; EAs earn $55,000-$110,000 with benefits. Many EAs transition to VA work for flexibility and higher income potential.

Remote Virtual Assistant Jobs in Canada (24)

Executive Assistant to the CEO

Odd Bunch · Full Time · 2 Days Ago

Odd Bunch

🌎 Canada ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant will manage the CEO's calendar, inbox, and travel while ensuring effective information flow and project execution. They will also conduct research, prepare briefings, and support the company's global expansion and partnership initiatives.

assistant operations hiring partnerships executive-assistant

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Senior Business Operations Specialist

Makeship · Full Time · 5 Days Ago

Makeship

🌎 Canada 💵 75000 - 85000 per year ⭐ 5-10 yrs exp 💼 Virtual Assistant

You will identify and lead cross-functional initiatives to improve operational efficiency and support company growth. Additionally, you will analyze existing processes and collaborate with stakeholders to evolve the tools and workflows that power the business.

business-operations communication content-creation operations hiring organization crowdfunding

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Virtual Assistant

Burjline Builders · Full Time · 6 Days Ago

Burjline Builders

🌎 Canada 💵 33 - 35 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

The Virtual Assistant will provide comprehensive administrative support to senior management and project teams, including calendar management and document preparation. They will also assist with project coordination by tracking deadlines and maintaining digital records.

assistant project-management communication sourcing microsoft-office operations leadership

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Executive Assistant

QAD, Inc. · Full Time · 1 Week Ago

QAD, Inc.

🌎 Canada ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Provide strategic administrative support to a small senior leadership team, managing complex global calendars and end-to-end international travel. Act as a primary point of contact for stakeholders and drive the preparation of materials for board meetings and leadership forums.

saas google-suite communication leadership

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Executive Assistant

QAD, Inc. · Full Time · 1 Week Ago

QAD, Inc.

🌎 Canada ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

saas google-suite communication leadership

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Executive Assistant to the CEO

the COOL company · Full Time · 1 Week Ago

the COOL company

🌎 Canada, United States ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative support to the CEO, including complex calendar and email management across multiple time zones. Coordinate international travel, prepare meeting agendas, and liaise with internal and external stakeholders to ensure smooth operations.

assistant creative advertising media communication operations leadership

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Executive Operations Coordinator

Mariner · Full Time · 1 Week Ago

Mariner

🌎 Canada ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role involves managing calendars and coordinating priorities for the President and Vice President to drive operational excellence. Key duties include tracking leadership action items, maintaining Salesforce data, and developing executive dashboards for business performance visibility.

salesforce insurance excel communication reporting microsoft-office operations

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Strategy & Business Operations Lead

Udemy · Full Time · 1 Week Ago

Udemy

🌎 Canada 💵 $126K - $157K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant

Develop and execute the end-to-end Consumer strategy, focusing on market insights, white-space opportunities, and annual planning. Manage the operational cadence of the Consumer organization, including OKR tracking and performance diagnostics.

product-marketing medical business-operations communication reporting operations leadership

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Business Operations Coordinator

Verlo · Full Time · 1 Week Ago

Verlo

🌎 Canada ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role involves providing executive support and managing day-to-day business operations, including invoicing, vendor coordination, and onboarding. The coordinator will focus on eliminating operational bottlenecks and improving internal workflows to increase team efficiency.

recruiting switching saas bookkeeping business-operations operations documentation

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Campaign Operations Coordinator

Tailscale · Full Time · 1 Week Ago

Tailscale

🌎 Canada 💵 101K - 127K per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role focuses on the day-to-day execution of marketing campaigns, including building landing pages and managing a high-volume newsletter. It also involves coordinating webinar logistics and maintaining CRM tooling and data hygiene.

email-marketing cloud routing saas qa crm b2b-saas

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Business Operations & Strategy Lead (Remote, Canada)

Zesty.ai · Full Time · 2 Weeks Ago

Zesty.ai

🌎 Canada ⭐ 5-10 yrs exp 💼 Virtual Assistant

Lead the coordination of enterprise opportunities from pricing through contracting and customer handoff to improve operational efficiency. Design and implement AI-driven workflows and agentic solutions to automate business processes and scale organizational leverage.

python insurance business-operations crm operations onboarding leadership

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Executive Assistant

British Columbia Lottery Corporation · Full Time · 2 Weeks Ago

British Columbia Lottery Corporation

🌎 Canada 💵 63943 - 99909 per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative and coordination support to the divisional Vice President and leadership team to ensure organizational efficiency. Manage business planning, budget tracking, and sensitive relationship management with internal and external stakeholders.

assistant budgeting project-management communication reporting leadership hiring

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Business Operations Coordinator

Makeship · Full Time · 2 Weeks Ago

Makeship

🌎 Canada 💵 55000 - 65000 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

Coordinate cross-departmental projects and campaign executions to ensure products launch successfully on the platform. Support internal operations by documenting processes, building low-code automations, and performing data analysis.

shopify business-operations communication reporting content-creation operations crowdfunding

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Executive Assistant (US & Canada Only)

HireBoost · Full Time · 3 Weeks Ago

HireBoost

🌎 Canada, United States 💵 $3000 - $5000 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Act as a strategic partner to the CEO and COO by managing calendars, communications, and high-value priorities. Ensure operational efficiency by triaging requests and tracking action items across teams.

routing assistant communication leadership organization executive-assistant

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Business Operations Analyst

Rentokil Initial · Full Time · 3 Weeks Ago

Rentokil Initial

🌎 Canada 💼 Virtual Assistant

data-analyst business-operations reporting operations statistics

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Executive Assistant

Sailor Health · Full Time · 4 Weeks Ago

Sailor Health

🌎 Canada ⭐ 0-2 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level operational and administrative support to the co-founders, including calendar and travel management. Oversee the NYC office operations and support people operations workflows such as onboarding and compliance.

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Executive Assistant for an Energy & Professional Services Company in the US (Home Based Part Time)

Virtual Coworker · Full Time · 5 Weeks Ago

Virtual Coworker

🌎 Canada ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level executive support including complex calendar and inbox management across multiple time zones. Handle project operations, financial data entry in QuickBooks, and the preparation of board-level documentation.

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Executive Assistant to the CEO

DotYeti Design · Full Time · 5 Weeks Ago

DotYeti Design

🌎 Canada ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Manage the CEO's complex calendar, CRM, and inbox to ensure smooth daily operations and client relationship management. Coordinate meeting action items, conduct prospect research, and handle personal administrative tasks.

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Executive Operations Coordinator

PSPSync · Full Time · 6 Weeks Ago

PSPSync

🌎 Canada 💵 75000 - 95000 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

Provides strategic administrative and operational support to the CEO and President, acting as a central coordinator for business development and investor relations. Manages executive calendars, financial administration, corporate governance, and cross-functional strategic projects.

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Remote Personal Assistant

GREIG CITY ACADEMY · Full Time · 6 Weeks Ago

GREIG CITY ACADEMY

🌎 Canada ⭐ 2-5 yrs exp 💼 Virtual Assistant Personal Assistant

The role involves managing the school principal's daily schedule and handling communications with external parties. Additionally, the assistant will prepare administrative documents and coordinate school events and digital records.

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Administrative Operations Coordinator

Harris Computer · Full Time · 7 Weeks Ago

Harris Computer

🌎 Canada ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role provides administrative and operational support across various teams, focusing on customer accounts, software licenses, and maintenance agreements. It involves coordinating invoicing, renewals, and operational follow-ups to ensure efficient business processes.

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Business Operations Associate

Fingerprint · Full Time · 8 Weeks Ago

Fingerprint

🌎 Canada, United States 💵 $109K - $125K per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role focuses on driving strategic initiatives, managing the goal-setting process through OKRs, and improving organizational efficiency. You will collaborate across departments to streamline knowledge sharing and support leadership decision-making.

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Appointment Setter (Work From Home) 30 APPLICANTS

American Income Life Insurance Company · Full Time · 17 Weeks Ago

American Income Life Insurance Company

🌎 Canada ⭐ 0-2 yrs exp 💼 Virtual Assistant

The role involves scheduling client meetings, handling incoming customer service calls, and distributing benefit enrollment materials. You will also create and explain individualized policies using a needs analysis system while maintaining client relationships.

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WFH Appointment Setter

Spade Recruiting · Full Time · 21 Weeks Ago

Spade Recruiting

🌎 Canada ⭐ 0-2 yrs exp 💼 Virtual Assistant

The role involves connecting with members via virtual meetings to discuss requested benefit options and clearly presenting coverage details. The main focus is helping families identify programs that align with their needs while maintaining strong relationships through consistent follow-up.

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