How much do virtual assistants make?

Virtual assistants earn $18-$75/hour depending on specialization. General VAs earn $18-$28/hour, executive assistants $30-$50/hour, and specialized VAs (legal, medical, marketing) $45-$75/hour. Full-time VA positions pay $38,000-$75,000 annually. US-based VAs earn $22-$40/hour; international VAs from Philippines earn $8-$18/hour for equivalent work. Top VAs with niche expertise and long-term clients exceed $100,000 annually.

What tasks do virtual assistants do?

Virtual assistants handle email management (inbox zero systems), calendar scheduling, travel booking, data entry, social media management, customer service, basic bookkeeping, and research. Executive VAs manage confidential communications, meeting preparation, and stakeholder coordination. Specialized VAs offer podcast production, real estate transaction coordination, e-commerce management, or marketing automation at premium rates.

How do I become a virtual assistant with no experience?

List transferable skills: organization, communication, computer proficiency, customer service, scheduling. Create profiles on Belay, Time Etc, and Upwork. Offer introductory rates ($18-$22/hour) to build reviews and testimonials. Specialize in one area (real estate, e-commerce, coaching businesses) to command higher rates faster. VA businesses become profitable within 3-6 months of consistent client acquisition. First clients often come from personal network referrals.

What software should virtual assistants know?

Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office are mandatory. Project management tools (Asana, Trello, Monday.com, ClickUp) manage client work. Communication platforms (Slack, Zoom) enable client collaboration. Password managers (LastPass, 1Password) secure client accounts. Scheduling tools (Calendly, Acuity) automate appointments. Social media VAs need Buffer or Hootsuite. Bookkeeping VAs need QuickBooks or Xero.

How do virtual assistants find clients?

VA agencies (Belay, Time Etc, Boldly) provide steady client flow at $18-$30/hour after platform fees. Freelance platforms (Upwork, Fiverr) enable direct client acquisition at higher rates. LinkedIn outreach to entrepreneurs and small business owners converts at 3-5%. Facebook groups for target industries (coaches, realtors, e-commerce) provide warm leads. Referrals from satisfied clients are the primary growth channel—ask every client for introductions.

What is an executive virtual assistant?

Executive virtual assistants support C-level executives and founders with high-level administrative work: complex calendar management across time zones, confidential communication handling, board meeting preparation, travel coordination, and project management. Executive VAs earn $35-$60/hour ($70,000-$120,000 annually). Roles require exceptional judgment, discretion, proactive problem-solving, and anticipating needs before being asked.

How should I price my virtual assistant services?

Research market rates: general VA $20-$30/hour, specialized VA $35-$55/hour, executive VA $45-$70/hour. Calculate minimum rate based on income needs and available working hours. Start at market rate or slightly below to build reviews, then increase 15-20% every 6 months. Offer monthly retainer packages (20 hours/month at slight discount) for income stability. Hourly rates above $50 require demonstrated expertise and strong testimonials.

What is the difference between a VA and an executive assistant?

Virtual assistants are self-employed contractors handling task-based work for multiple clients. Executive assistants are employees serving as strategic partners to one executive with benefits and job security. VAs control their schedule and rates; EAs have fixed hours and salary. VAs earn $40,000-$100,000 depending on client base; EAs earn $55,000-$110,000 with benefits. Many EAs transition to VA work for flexibility and higher income potential.

Remote Virtual Assistant Jobs in Brazil (23)

Administrative Coordinator - Remote

UL Solutions · Full Time · 18 hours ago

UL Solutions

🌎 Brazil ⭐ 0-2 yrs exp 💼 Virtual Assistant

The International Project Coordinator provides administrative and operational support for client projects across global service lines. This role facilitates project execution, client communications, and documentation management while collaborating with various departments.

security science documentation organization

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Executive Assistant to the CEO

AvantStay · Full Time · 2 Days Ago

AvantStay

🌎 Argentina, Brazil, Mexico, United States ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant will manage the CEO's daily schedule, travel logistics, and meeting coordination while acting as a liaison between internal and external stakeholders. They will also handle confidential documentation, prepare meeting materials, and provide personalized administrative support to ensure operational efficiency.

assistant documentation executive-assistant

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Virtual Assistant (Whatsapp Community)

Decentralized Masters · Full Time · 4 Days Ago

Decentralized Masters

🌎 Brazil 💼 Virtual Assistant Virtual Assistant

assistant blockchain english web3 time-management

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Bookkeeping & Business Operations Associate

Hire Hangar · Full Time · 1 Week Ago

Hire Hangar

🌎 Belize, Bolivia, Brazil, Chile, Colombia, Cuba, Ecuador, Guatemala, Haiti, Mexico, Panama, Paraguay, Peru, Venezuela 💵 $1200 - $1500 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant

The associate will manage financial operations including accounts payable, transaction posting, and credit card reconciliation within a property management context. Additionally, they will provide administrative support to leadership by managing schedules, organizing shared systems, and handling recurring operational tasks.

bookkeeping business-operations operations leadership documentation

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Accounts & Administrative Coordinator

Hire Hangar · Full Time · 1 Week Ago

Hire Hangar

🌎 Belize, Bolivia, Brazil, Chile, Colombia, Cuba, Ecuador, Guatemala, Haiti, Mexico, Panama, Paraguay, Peru, Venezuela 💵 $1200 - $1500 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant

The coordinator will manage accounts payable, credit card reconciliation, and property-specific financial posting within the ResMan platform. Additionally, they will provide direct administrative support to leadership, including scheduling, task execution, and marketing coordination.

accounting english communication reporting operations leadership organization

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The Virtual Assistant will provide comprehensive administrative support, including data management, document preparation, and email correspondence. They are responsible for maintaining digital filing systems and ensuring smooth daily operational coordination for the client.

assistant payroll communication operations

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Business Operations Manager - Brazil

Sound Agriculture · Full Time · 2 Weeks Ago

Sound Agriculture

🌎 Brazil ⭐ 5-10 yrs exp 💼 Virtual Assistant Business Operations Manager

Design and build the operational backbone for Sound Agriculture in Brazil, covering order-to-cash, credit, supply chain, and financial operations. Use AI and no-code tools to create internal applications and dashboards that enable scalable commercial growth.

recruiting security excel business-operations agile crm reporting

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Remote Executive Assistant Associate (LATAM)

FreedUp · Full Time · 3 Weeks Ago

FreedUp

🌎 Brazil 💼 Virtual Assistant Executive Assistant

recruiting insurance assistant crm communication operations leadership

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Offshore Virtual Executive Assistant to the CEO

Collective Residential · Full Time · 3 Weeks Ago

Collective Residential

🌎 Brazil 💼 Virtual Assistant Executive Assistant

assistant english communication leadership executive-assistant

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Construction Admin Assistant

Latino Legends · Full Time · 3 Weeks Ago

Latino Legends

🌎 Armenia, Brazil, Chile, Colombia, Costa Rica, Dominica, Dominican Republic, Ecuador, El Salvador, Guatemala, Honduras, Mexico, Nicaragua, Paraguay, Peru, Uruguay 💵 $2000 - $3000 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant

Provide administrative support to project managers and leadership by coordinating with vendors and managing construction documentation. Handle client communications, project financial tracking, and scheduling to ensure smooth operations.

assistant customer-service english project-management communication operations time-management

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Qualitative Project Assistant (French speaking)

M3USA · Full Time · 3 Weeks Ago

M3USA

🌎 Brazil ⭐ 0-2 yrs exp 💼 Virtual Assistant

Coordinate qualitative research projects by managing respondents, vendors, and freelancers to ensure deliverables meet client specifications. Assist Project Managers in recruitment, quality checking, and maintaining professional relationships with external partners.

assistant medical french market-research communication microsoft-office training

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Operations Coordinator Virtual Assistant (Remote - English/Spanish Bilingual)

Hyre · Full Time · 3 Weeks Ago

Hyre

🌎 Brazil, Mexico ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

Oversee fleet safety and compliance by monitoring the Samsara dashboard and enforcing DVIR completion. Provide firm, direct instructions to field staff and movers to ensure adherence to safety protocols.

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Executive Operations Assistant | Construction Industry

Assist World · Full Time · 8 Weeks Ago

Assist World

🌎 Argentina, Brazil, Chile, Colombia, Uruguay 💵 $800 - $1500 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant

Provide comprehensive operational support to the Vice President across HR, accounting, and production functions. Manage executive communications, project scheduling, and reporting to ensure operational visibility and continuity.

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