How much do virtual assistants make?

Virtual assistants earn $18-$75/hour depending on specialization. General VAs earn $18-$28/hour, executive assistants $30-$50/hour, and specialized VAs (legal, medical, marketing) $45-$75/hour. Full-time VA positions pay $38,000-$75,000 annually. US-based VAs earn $22-$40/hour; international VAs from Philippines earn $8-$18/hour for equivalent work. Top VAs with niche expertise and long-term clients exceed $100,000 annually.

What tasks do virtual assistants do?

Virtual assistants handle email management (inbox zero systems), calendar scheduling, travel booking, data entry, social media management, customer service, basic bookkeeping, and research. Executive VAs manage confidential communications, meeting preparation, and stakeholder coordination. Specialized VAs offer podcast production, real estate transaction coordination, e-commerce management, or marketing automation at premium rates.

How do I become a virtual assistant with no experience?

List transferable skills: organization, communication, computer proficiency, customer service, scheduling. Create profiles on Belay, Time Etc, and Upwork. Offer introductory rates ($18-$22/hour) to build reviews and testimonials. Specialize in one area (real estate, e-commerce, coaching businesses) to command higher rates faster. VA businesses become profitable within 3-6 months of consistent client acquisition. First clients often come from personal network referrals.

What software should virtual assistants know?

Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office are mandatory. Project management tools (Asana, Trello, Monday.com, ClickUp) manage client work. Communication platforms (Slack, Zoom) enable client collaboration. Password managers (LastPass, 1Password) secure client accounts. Scheduling tools (Calendly, Acuity) automate appointments. Social media VAs need Buffer or Hootsuite. Bookkeeping VAs need QuickBooks or Xero.

How do virtual assistants find clients?

VA agencies (Belay, Time Etc, Boldly) provide steady client flow at $18-$30/hour after platform fees. Freelance platforms (Upwork, Fiverr) enable direct client acquisition at higher rates. LinkedIn outreach to entrepreneurs and small business owners converts at 3-5%. Facebook groups for target industries (coaches, realtors, e-commerce) provide warm leads. Referrals from satisfied clients are the primary growth channel—ask every client for introductions.

What is an executive virtual assistant?

Executive virtual assistants support C-level executives and founders with high-level administrative work: complex calendar management across time zones, confidential communication handling, board meeting preparation, travel coordination, and project management. Executive VAs earn $35-$60/hour ($70,000-$120,000 annually). Roles require exceptional judgment, discretion, proactive problem-solving, and anticipating needs before being asked.

How should I price my virtual assistant services?

Research market rates: general VA $20-$30/hour, specialized VA $35-$55/hour, executive VA $45-$70/hour. Calculate minimum rate based on income needs and available working hours. Start at market rate or slightly below to build reviews, then increase 15-20% every 6 months. Offer monthly retainer packages (20 hours/month at slight discount) for income stability. Hourly rates above $50 require demonstrated expertise and strong testimonials.

What is the difference between a VA and an executive assistant?

Virtual assistants are self-employed contractors handling task-based work for multiple clients. Executive assistants are employees serving as strategic partners to one executive with benefits and job security. VAs control their schedule and rates; EAs have fixed hours and salary. VAs earn $40,000-$100,000 depending on client base; EAs earn $55,000-$110,000 with benefits. Many EAs transition to VA work for flexibility and higher income potential.

Remote Virtual Assistant Jobs in Germany (29)

Business Operations Manager (w/m/d)

BE Bezahlexperten GmbH · Full Time · 5 Days Ago

BE Bezahlexperten GmbH

🌎 Germany ⭐ 2-5 yrs exp 💼 Virtual Assistant Business Operations Manager

You will coordinate partners and independently clarify issues. You will work closely with logistics and customer success to ensure smooth operations.

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Business Operations Manager (w/m/d)

Bezahlexperten · Full Time · 6 Days Ago

Bezahlexperten

🌎 Germany ⭐ 2-5 yrs exp 💼 Virtual Assistant Business Operations Manager

The role focuses on managing business operations within the Business Development department. The manager will likely oversee operational efficiency and growth strategies for BE Bezahlexperten GmbH.

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Executive Assistant - LATAM

Veta Virtual · Full Time · 1 Week Ago

Veta Virtual

🌎 Germany ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide strategic administrative support to senior leadership by managing complex calendars and high-level communications. Coordinate international travel, prepare executive reports, and streamline operational workflows to ensure leadership efficiency.

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Project Assistant (m/w/d) im Team Conference Management mit Schwerpunkt Participation (50%) und Publications mit Schwerpunkt Munich Security Report (50%)

Stiftung Münchner Sicherheitskonferenz (gemeinnützige) GmbH · Full Time · 1 Week Ago

Stiftung Münchner Sicherheitskonferenz (gemeinnützige) GmbH

🌎 Germany ⭐ 0-2 yrs exp 💼 Virtual Assistant

Support the preparation and distribution of the Munich Security Report and manage participant registration and data for the conference. Coordinate with embassies, authorities, and service providers while assisting in the planning and execution of international political events.

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Executive Assistant to Managing Director

atrain · Full Time · 1 Week Ago

atrain

🌎 Germany ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide strategic operational support to the Managing Director, including complex calendar and inbox management and stakeholder coordination. Create high-level presentations, conduct research, and track project deliverables across multiple time zones.

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Virtual Assistant im Ernährungscoaching und Kundensupport (w/m/d)

intumind · Full Time · 2 Weeks Ago

intumind

🌎 Germany ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

Provide daily nutritional coaching and support to female clients via WhatsApp and AI tools to help them achieve a healthy weight. Responsibilities include tracking progress over 6-12 months, resolving daily challenges, and optionally conducting virtual livestreams and group coaching sessions.

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Executive assistant to CEO

Talentin · Full Time · 2 Weeks Ago

Talentin

🌎 Bulgaria, Croatia, Cyprus, Estonia, Germany, Kiribati, Latvia, Lithuania, Malta, Netherlands, Oman, Poland, Portugal, Romania, Spain, Trinidad and Tobago, Ukraine, United Kingdom, United States ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Act as the CEO's operational system by managing calendars, priorities, and coordinating business initiatives. Responsible for tracking task execution, preparing analytical summaries, and managing communication with internal and external stakeholders.

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Executive Assistant to CEO

Bookyourdata.com · Full Time · 2 Weeks Ago

Bookyourdata.com

🌎 Germany 💵 $110K - $140K per year ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Manage the CEO's daily schedule, travel, and communications while serving as the primary point of contact for internal and external stakeholders. Coordinate across departments to ensure seamless project execution and optimize the CEO's operational workflow.

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Executive Assistant

LAULAU · Full Time · 3 Weeks Ago

LAULAU

🌎 Germany ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative support to US-based executives, including calendar, inbox, and travel management. Act as a liaison between leadership and stakeholders while utilizing AI tools to streamline business workflows.

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CPT-11139 Property Management Virtual Assistant

20four7VA · Full Time · 5 Weeks Ago

20four7VA

🌎 Germany ⭐ 5-10 yrs exp 💼 Virtual Assistant Virtual Assistant

The role involves managing schedules, coordinating maintenance appointments, and handling invoicing and billing for a property management business. The assistant will also manage professional communications between tenants, vendors, and management.

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Virtual Assistant - m/w/d - Remote - Freelancer

Blacksd Global UG (haftungsbeschränkt) · Full Time · 5 Weeks Ago

Blacksd Global UG (haftungsbeschränkt)

🌎 Germany 💵 €15 - €35 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

Provide high-level administrative and operational support to the management team, including calendar coordination and meeting preparation. Handle CRM maintenance, research, and the creation of internal documents and presentations to ensure efficient business steering.

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Assistenz der Geschäftsleitung - m/w/d - Remote - Virtual Assistant - Freelancer oder Geringfügig

Blacksd Global UG (haftungsbeschränkt) · Full Time · 5 Weeks Ago

Blacksd Global UG (haftungsbeschränkt)

🌎 Germany 💵 €15 - €35 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

Provide high-level administrative and operational support to the management, including calendar coordination and meeting preparation. Handle CRM maintenance, research, and the creation of drafts for emails and internal documents.

APPLY

B2B Appointment Setter / Telefonischer Terminierer (m/w/d) 100% Remote

Wild Forest · Full Time · 6 Weeks Ago

Wild Forest

🌎 Germany ⭐ 2-5 yrs exp 💼 Virtual Assistant

Conduct B2B cold calling to target CEOs of small and medium-sized enterprises to pitch government funding opportunities. The primary goal is to bypass gatekeepers and schedule binding initial appointments for the sales team.

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Executive Assistant / Right Hand

Linear Agency · Full Time · 6 Weeks Ago

Linear Agency

🌎 Germany ⭐ 0-2 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative and personal support to the founders, managing their calendars, travel, and daily organization. Act as the operational connective tissue for the agency, handling client facing tasks and business administration to ensure no details are missed.

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Executive Assistant (Remote in LATAM only)

Veta Virtual · Full Time · 7 Weeks Ago

Veta Virtual

🌎 Germany ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide strategic administrative support to senior leadership by managing complex calendars, high-level correspondence, and travel logistics. Act as the primary point of contact for internal and external stakeholders while streamlining operational workflows.

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Senior Executive Assistant

LAULAU · Full Time · 8 Weeks Ago

LAULAU

🌎 Germany ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The role involves providing high-level strategic support to a US-based leader, including managing calendars, inboxes, and financial tasks. Additionally, the assistant will manage CRM workflows, design online courses, and oversee social media ad campaigns.

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Executive Assistant & Operations (m/w/d)

VIAMA · Full Time · 8 Weeks Ago

VIAMA

🌎 Germany ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide operational relief to the CEO by closing open loops, preparing decisions, and driving follow-ups and communication. Bring structure to sales, recruiting, and general operations to ensure ideas are converted into actual progress.

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Executive Assistant (Remote)

Veta Virtual · Full Time · 9 Weeks Ago

Veta Virtual

🌎 Germany ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

As a Remote Executive Assistant, you'll manage complex executive calendars and serve as the primary point of contact for internal teams and external partners. You'll also draft high-level correspondence and coordinate travel logistics to ensure executives can operate at their highest level.

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LEAD Global Operations Coordinator

Wycliffe Bible Translators USA · Full Time · 10 Weeks Ago

Wycliffe Bible Translators USA

🌎 Germany, United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role serves as an operational catalyst, managing meeting coordination, complex travel arrangements, and event support for a global leadership team. Additionally, it handles financial administration including expense tracking, grant support, and donor relations.

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Head of Personal Assistant

Social Discovery Group · Full Time · 12 Weeks Ago

Social Discovery Group

🌎 Germany ⭐ 5-10 yrs exp 💼 Virtual Assistant Personal Assistant

You will provide end-to-end support to the founder and their family, managing calendars, travel, personal assets, and administrative workflows. Additionally, you will lead a team of four, oversee vendor relationships, and ensure operational efficiency across all personal and business projects.

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Executive Assistant (m/w/d) 14 APPLICANTS

meteoviva GmbH · Full Time · 15 Weeks Ago

meteoviva GmbH

🌎 Germany ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

The role involves proactively managing all administrative tasks for the executive, including travel, expenses, and scheduling, alongside creating professional presentations and preparing decision-making documents. Responsibilities also include handling correspondence with national and international partners, coordinating operational workflows, managing data quality in central IT systems, and processing complex inquiries and order fulfillment.

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Executive Assistant (m/w/d)

meteoviva GmbH · Full Time · 16 Weeks Ago

meteoviva GmbH

🌎 Germany ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

The role involves proactive management support for executives, including handling all administrative tasks, travel management, expense reporting, and appointment scheduling. Responsibilities also cover creating professional presentations, preparing decision documents, managing correspondence with national and international partners, and coordinating operational processes.

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Executive Assistant

World Foundation · Full Time · 22 Weeks Ago

World Foundation

🌎 Germany ⭐ 10+ yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant provides comprehensive administrative support, including managing calendars, coordinating meetings, and handling travel logistics. They also prepare documentation and ensure sensitive information is handled with confidentiality.

assistant communication microsoft-office leadership documentation executive-assistant

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Business Operations Director, Germany

BeiGene · Full Time · 22 Weeks Ago

BeiGene

🌎 Germany ⭐ 10+ yrs exp 💼 Virtual Assistant

The Business Operations Director is responsible for driving operational excellence and coordinating projects to optimize BeOne’s in-market portfolio performance. This includes overseeing operational planning, managing resources, and ensuring effective execution of initiatives.

operations-management medical english project-management ms-office business-operations communication

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Online Travel Coordinator (Flexible Schedule)

Destinytravel · Full Time · 22 Weeks Ago

Destinytravel

🌎 Germany ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

Handle incoming inquiries and assist clients with travel arrangements. Provide destination information and confirm trip details while resolving concerns with empathy.

communication feedback training

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Online Travel Coordinator (Flexible Schedule)

Destinytravel · Full Time · 22 Weeks Ago

Destinytravel

🌎 Germany ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

Handle incoming inquiries and assist clients with travel arrangements. Provide destination information, confirm trip details, and resolve concerns with empathy.

communication feedback training

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Online Travel Coordinator (Flexible Schedule)

Destinytravel · Full Time · 22 Weeks Ago

Destinytravel

🌎 Germany ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

The Online Travel Coordinator will handle incoming inquiries, assist clients with travel arrangements, and provide destination information. They will also confirm trip details and resolve concerns with empathy and timely communication.

communication feedback training

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Online Travel Coordinator (Flexible Schedule)

Destinytravel · Full Time · 22 Weeks Ago

Destinytravel

🌎 Germany ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

Handle incoming inquiries and assist clients with travel arrangements. Provide destination information, confirm trip details, and resolve concerns with empathy.

communication feedback training

APPLY

Online Travel Coordinator (Flexible Schedule)

Destinytravel · Full Time · 22 Weeks Ago

Destinytravel

🌎 Germany ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

The Online Travel Coordinator will handle inquiries, assist with itinerary changes, and provide destination information. They will also confirm trip details and resolve concerns with empathy and timely communication.

communication feedback training

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