How much do virtual assistants make?

Virtual assistants earn $18-$75/hour depending on specialization. General VAs earn $18-$28/hour, executive assistants $30-$50/hour, and specialized VAs (legal, medical, marketing) $45-$75/hour. Full-time VA positions pay $38,000-$75,000 annually. US-based VAs earn $22-$40/hour; international VAs from Philippines earn $8-$18/hour for equivalent work. Top VAs with niche expertise and long-term clients exceed $100,000 annually.

What tasks do virtual assistants do?

Virtual assistants handle email management (inbox zero systems), calendar scheduling, travel booking, data entry, social media management, customer service, basic bookkeeping, and research. Executive VAs manage confidential communications, meeting preparation, and stakeholder coordination. Specialized VAs offer podcast production, real estate transaction coordination, e-commerce management, or marketing automation at premium rates.

How do I become a virtual assistant with no experience?

List transferable skills: organization, communication, computer proficiency, customer service, scheduling. Create profiles on Belay, Time Etc, and Upwork. Offer introductory rates ($18-$22/hour) to build reviews and testimonials. Specialize in one area (real estate, e-commerce, coaching businesses) to command higher rates faster. VA businesses become profitable within 3-6 months of consistent client acquisition. First clients often come from personal network referrals.

What software should virtual assistants know?

Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office are mandatory. Project management tools (Asana, Trello, Monday.com, ClickUp) manage client work. Communication platforms (Slack, Zoom) enable client collaboration. Password managers (LastPass, 1Password) secure client accounts. Scheduling tools (Calendly, Acuity) automate appointments. Social media VAs need Buffer or Hootsuite. Bookkeeping VAs need QuickBooks or Xero.

How do virtual assistants find clients?

VA agencies (Belay, Time Etc, Boldly) provide steady client flow at $18-$30/hour after platform fees. Freelance platforms (Upwork, Fiverr) enable direct client acquisition at higher rates. LinkedIn outreach to entrepreneurs and small business owners converts at 3-5%. Facebook groups for target industries (coaches, realtors, e-commerce) provide warm leads. Referrals from satisfied clients are the primary growth channel—ask every client for introductions.

What is an executive virtual assistant?

Executive virtual assistants support C-level executives and founders with high-level administrative work: complex calendar management across time zones, confidential communication handling, board meeting preparation, travel coordination, and project management. Executive VAs earn $35-$60/hour ($70,000-$120,000 annually). Roles require exceptional judgment, discretion, proactive problem-solving, and anticipating needs before being asked.

How should I price my virtual assistant services?

Research market rates: general VA $20-$30/hour, specialized VA $35-$55/hour, executive VA $45-$70/hour. Calculate minimum rate based on income needs and available working hours. Start at market rate or slightly below to build reviews, then increase 15-20% every 6 months. Offer monthly retainer packages (20 hours/month at slight discount) for income stability. Hourly rates above $50 require demonstrated expertise and strong testimonials.

What is the difference between a VA and an executive assistant?

Virtual assistants are self-employed contractors handling task-based work for multiple clients. Executive assistants are employees serving as strategic partners to one executive with benefits and job security. VAs control their schedule and rates; EAs have fixed hours and salary. VAs earn $40,000-$100,000 depending on client base; EAs earn $55,000-$110,000 with benefits. Many EAs transition to VA work for flexibility and higher income potential.

Remote Virtual Assistant Jobs in United States (644)

Solution Specialist-VA

Eigen Development · Full Time · 1 Week Ago

Eigen Development

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Solution Specialist is responsible for prospecting, setting appointments, and closing sales for Point of Sale systems within an assigned territory. They will manage client relationships, up-sell additional services, and maintain a consistent sales pipeline to meet growth targets.

communication

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Scheduling Coordinator

FirstHealth of the Carolinas, Inc. · Full Time · 1 Week Ago

FirstHealth of the Carolinas, Inc.

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Scheduling Coordinator manages the scheduling of outpatient tests and procedures while handling incoming calls from patients and providers. They are also responsible for processing and organizing medical documents received via fax from physician offices.

customer-service medical communication documentation medical-terminology

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Operations Coordinator

ProgressNow · Full Time · 1 Week Ago

ProgressNow

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Operations Coordinator will manage logistical support for events, oversee payroll and accounts payable/receivable, and handle generalist human resource functions. They will also support month-end close processes and maintain organizational compliance and records.

accounting excel payroll communication maya operations training

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Director of Business Operations and Performance

Pharmaceutical Strategies Group LLC · Full Time · 1 Week Ago

Pharmaceutical Strategies Group LLC

🌎 United States 💵 $150K - $200K per year ⭐ 10+ yrs exp 💼 Virtual Assistant

The Director of Business Operations & Performance will build and lead the operational infrastructure connecting commercial growth, client delivery, and financial performance. This role serves as a strategic partner to senior leadership to drive accountability, scalability, and data-driven decision-making across the organization.

salesforce medical forecasting business-management business-operations communication reporting

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Executive Assistant / Chief of Staff

Talentin · Full Time · 1 Week Ago

Talentin

🌎 Bulgaria, Croatia, Cyprus, Estonia, Germany, Kiribati, Latvia, Lithuania, Malta, Netherlands, Oman, Poland, Portugal, Romania, Spain, Trinidad and Tobago, Ukraine, United Kingdom, United States ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The Chief of Staff will act as a key partner to the executive, managing priorities, coordinating business initiatives, and overseeing operational workflows. Responsibilities include managing calendars, preparing analytical briefings, controlling project execution, and ensuring effective communication across stakeholders.

assistant chief-of-staff

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Property Adjuster - Field Estimating - Virginia Beach/VA Metro area

Allstate · Full Time · 1 Week Ago

Allstate

🌎 United States 💵 $56000 - $92000 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Field Property Adjuster travels to customer homes to conduct on-site inspections, investigate damage, and prepare accurate repair estimates. They also manage virtual claims countrywide while providing compassionate customer service and negotiating settlements with various stakeholders.

customer-service medical communication training leadership hiring critical-thinking

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Property Adjuster - Coordinated Contents - Virginia Beach/VA Metro area

Allstate · Full Time · 1 Week Ago

Allstate

🌎 United States 💵 $53500 - $84625 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Property Adjuster handles escalated claims files involving complex contents or additional living expenses by conducting thorough coverage investigations and virtual damage assessments. They collaborate with onsite vendors and structure adjusters to negotiate settlements while providing empathetic, high-quality service to policyholders.

insurance customer-service creative medical communication onboarding training

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Business Operations Associate

Bjak · Full Time · 1 Week Ago

Bjak

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

Drive high-priority business initiatives and lead cross-functional projects from planning through execution. Work closely with leadership to solve product challenges and build new organizational capabilities.

insurance english communication operations leadership hiring

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Business Operations Associate

Bjak · Full Time · 1 Week Ago

Bjak

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

insurance english communication operations leadership hiring

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Specialty Scheduling Coordinator (Solid Organ Transplant)

Fairview Health Services · Full Time · 1 Week Ago

Fairview Health Services

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The coordinator manages high-volume inbound calls to schedule patients for various medical specialties, specifically Solid Organ Transplant. They are responsible for completing patient intake, documenting processes in Epic, and collaborating with clinic teams to ensure appropriate scheduling.

insurance customer-service operations hiring organization

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Termite Appointment Setter

Aptive Environmental · Full Time · 1 Week Ago

Aptive Environmental

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

Contact current and potential customers via phone to book termite inspections and strategically cluster appointments to maximize inspector productivity. Manage customer resistance using approved scripts and maintain accurate appointment details within the CRM system.

creative customer-experience crm communication operations training coaching

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Regional Business Director - Ohio Valley (OH, IN, KY, WV, VA)

PharmaEssentia U.S.A. · Full Time · 1 Week Ago

PharmaEssentia U.S.A.

🌎 United States 💵 $225K - $245K per year ⭐ 10+ yrs exp 💼 Virtual Assistant

Lead a regional sales team to maximize the adoption of oncology products through strategic territory planning and cross-functional collaboration. Recruit and coach high-performing account managers while managing relationships with hematologists, oncologists, and healthcare institutions.

medical crm communication feedback operations training leadership

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Executive Assistant

Solovis · Full Time · 1 Week Ago

Solovis

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative support to the CEO and executive team, reporting to the Chief of Staff. Responsibilities include managing schedules across time zones, creating board-level materials, and utilizing AI tools to optimize workflows.

html assistant microsoft-office executive-assistant chief-of-staff

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Remote Administrative Coordinator

Consultwithtray · Full Time · 1 Week Ago

Consultwithtray

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The role involves managing client communications, travel documentation, and booking records to support daily travel operations. The coordinator will also handle scheduling, follow-ups, and internal process improvements to ensure all deadlines are met.

communication onboarding training hiring

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Remote Administrative Coordinator

Consultwithtray · Full Time · 1 Week Ago

Consultwithtray

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

communication onboarding training hiring

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Executive Assistant

EXL · Full Time · 1 Week Ago

EXL

🌎 United States 💵 $50000 - $60000 per year ⭐ 10+ yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative support to VP and SVP level executives and senior leaders. Manage multiple tasks seamlessly while building relationships with internal stakeholders and external partners.

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Scheduling Coordinator

Affirmed Home Care · Full Time · 1 Week Ago

Affirmed Home Care

🌎 United States 💵 $40000 - $50000 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

Coordinate scheduling for HHAs, CNAs, LPNs, and RNs to ensure all patient cases are fully staffed. Manage urgent staffing needs and match caregivers to clients based on skills and availability.

communication microsoft-office operations staffing hiring

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Centralized Scheduling Coordinator

Confluent Health · Full Time · 1 Week Ago

Confluent Health

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The coordinator will manage patient scheduling across 34 locations via phone, chat, email, and text while utilizing two EMR systems. They are responsible for patient registration, ensuring required forms are completed, and maintaining HIPAA compliance.

insurance customer-service spanish math medical english history

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Travel Coordinator – Work Remotely

Getaway Travel Agency · Full Time · 1 Week Ago

Getaway Travel Agency

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

The Travel Coordinator is responsible for designing and booking complete travel itineraries, including flights, resorts, and cruises. They manage all logistics and reservations while providing high-quality customer support to travelers.

customer-service communication training

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Travel Coordinator – Work Remotely

Getaway Travel Agency · Full Time · 1 Week Ago

Getaway Travel Agency

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

The Travel Coordinator is responsible for designing and booking complete travel itineraries, including flights, resorts, and excursions. They manage all logistics and reservations while providing high-quality customer support to travelers.

customer-service communication training

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Travel Coordinator – Work Remotely

Getaway Travel Agency · Full Time · 1 Week Ago

Getaway Travel Agency

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

Design and book complete travel experiences including flights, resorts, and excursions for clients. Manage all travel logistics and provide ongoing support to ensure a high-quality traveler experience.

customer-service communication training

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Travel Coordinator – Work Remotely

Getaway Travel Agency · Full Time · 1 Week Ago

Getaway Travel Agency

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

The Travel Coordinator is responsible for designing and booking complete travel experiences, including flights, resorts, and excursions. They manage all logistics and maintain client relationships through excellent communication and problem-solving.

customer-service communication training

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Travel Coordinator – Work Remotely

Getaway Travel Agency · Full Time · 1 Week Ago

Getaway Travel Agency

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

The role involves designing and booking complete travel experiences, including flights, resorts, and excursions. Coordinators manage logistics and build lasting relationships with clients through excellent communication.

customer-service communication training

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Travel Coordinator – Work Remotely

Getaway Travel Agency · Full Time · 1 Week Ago

Getaway Travel Agency

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

Design and organize complete travel experiences including flights, resorts, and excursions. Manage all logistics and reservations while providing high-quality support and recommendations to clients.

customer-service communication training

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Senior Executive Assistant

Consensus · Full Time · 1 Week Ago

Consensus

🌎 United States 💵 $90000 - $100K per year ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Manage the daily operations and rhythms for the CEO and CFO, including calendar, email, and company-wide events like Town Halls. Orchestrate board meetings end-to-end and leverage AI tools to automate and upgrade executive workflows.

saas tax reporting

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Associate, Business Operations

Avid Bioservices · Full Time · 2 Weeks Ago

Avid Bioservices

🌎 United States 💵 $66400 - $83000 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

Support the end-to-end RFP, RFI, and proposal process by coordinating cross-functional input and preparing high-quality commercial documents. Maintain standard response content and track proposal activity within Salesforce to ensure timely client issuance.

business-development salesforce project-management crm communication microsoft-office operations

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ADMINISTRATIVE SERVICES OFFICER 2

Arizona Department of Administration · Full Time · 2 Weeks Ago

Arizona Department of Administration

🌎 United States 💵 $60000 - $65000 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role focuses on streamlining financial reporting processes and automating data validation for agency spending plans. It also involves managing Anaplan user maintenance and collaborating with business analysts to drive data-driven financial decisions.

insurance assistant customer-service excel budgeting communication reporting

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Business Operations Technical Analyst

MedImpact Healthcare Systems, Inc. · Full Time · 2 Weeks Ago

MedImpact Healthcare Systems, Inc.

🌎 United States 💵 $29.32 - $48.38 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant

Provides technical analyst support for claims testing processes during new plan and product implementations. Develops quality assurance strategies and validates business requirements to ensure accurate claims processing.

sql customer-service client-facing technical-support communication feedback operations

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Director, Chief of Staff & Business Operations

Azira · Full Time · 2 Weeks Ago

Azira

🌎 United States 💵 $175K - $200K per year ⭐ 10+ yrs exp 💼 Virtual Assistant Chief of Staff

Acts as a strategic advisor to the CEO, managing the executive operating cadence and driving high-impact company-wide initiatives. Develops business operations frameworks and KPI dashboards to improve visibility into revenue and operational performance.

project-management business-operations communication reporting operations leadership organization

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Field Operations Coordinator - Folsom, CA

OPENLANE · Full Time · 2 Weeks Ago

OPENLANE

🌎 United States 💵 $26 - $29 per hour ⭐ 5-10 yrs exp 💼 Virtual Assistant

The coordinator conducts detailed vehicle assessments of engines, transmissions, and interiors using a mobile application. They act as a liaison between dealerships and internal teams to ensure inspection standards are met and assist in local marketing efforts.

customer-service communication operations

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