Office Coordinator

Virtual Assistant – Business Coaching

The Virtual Assistant will manage administrative tasks, including calendar scheduling, client communication, and meeting follow-ups. They will also support content creation by repurposing coaching session outputs into social media posts using AI tools.

Executive Assistant / Chief of Staff (Job ID: HOLJAZ1EA)

The role involves managing executive scheduling, candidate testing logistics, and data-driven presentation preparation for the Managing Partner. Additionally, the candidate will oversee personal and multi-property administration, including vendor management and financial oversight.

Executive Assistant

The Executive Assistant will manage daily operations, including email and calendar management, meeting coordination, and project tracking. Additionally, the role involves handling personal tasks and research projects to support the business owner's efficiency.

Estimating & Operations Assistant

The Estimating & Operations Assistant will review architectural floor plans to extract measurements and prepare accurate project bids using Excel. They will also coordinate installation schedules, maintain project records, and assist with general administrative tasks to support business operations.

Virtual Assistant (Outreach and Engagement)

Executive Assistant (Job ID: JERGOL1EA)

The Executive Assistant will manage the CEO's inbox, calendar, and task lists while driving outreach and follow-up initiatives. They will also utilize AI tools to create dashboards, document operational SOPs, and support the CEO's personal brand.

Appointment Setter

The role involves making a minimum of 100 dials per day to book consultations with ecommerce brand leaders. You are responsible for managing the full appointment lifecycle, including confirmations and rebooking no-shows to ensure a high show rate.

Personal Assistant ZA

The Personal Assistant will manage calendars, communications, and daily schedules while coordinating meetings and travel arrangements. They are also responsible for preparing documents, conducting research, and providing comprehensive administrative support to ensure executive efficiency.

Payment Operations Coordinator

The Payment Operations Coordinator will manage day-to-day transaction flows, merchant onboarding, and reconciliation processes to ensure operational efficiency. They are also responsible for identifying payment exceptions, resolving disputes, and building scalable operational infrastructure as the business grows.

Operations Assistant ZA

The Operations Assistant provides administrative and operational support to ensure daily business activities run smoothly. Responsibilities include managing workflows, maintaining documentation, coordinating team communications, and tracking operational deadlines.

Administrative Coordinator ZA

The Administrative Coordinator will oversee daily operations, manage schedules, and facilitate communication between internal teams and external contacts. They are responsible for maintaining accurate records, preparing reports, and identifying process improvements to enhance administrative efficiency.

Remote Personal Assistant- Remote

The role involves providing comprehensive administrative support, including calendar management, scheduling, and document preparation. Additionally, the assistant will create visual content for social media and manage client interactions through CRM systems.

Virtual Assistant

Executive Admin Assistant

Remote Assistant ZA

The Remote Assistant will provide daily administrative and operational support, including calendar management, email correspondence, and document organization. They will also coordinate tasks between team members, track deadlines, and assist with research and data entry projects.

Executive Assistant (Remote) - Peru 15 applicants

The Executive Assistant will act as a strategic partner to startup executives by managing calendars, emails, and travel while supporting internal operations. They will also take ownership of projects, drive process improvements, and help CEOs scale their businesses more efficiently.

Executive Assistant 21 applicants

The Executive Assistant will manage calendars, communications, and travel arrangements to support senior leadership. They will also prepare reports, presentations, and serve as a primary liaison between the executive and stakeholders.

General Virtual Assistant 15 applicants

The Virtual Assistant will manage CRM data, handle customer communications, and support daily dispatch operations. They will also assist with administrative tasks such as invoice tracking and team coordination to ensure smooth operations.

Operations & Administrative Coordinator (ABA Therapy) EST Hours | Remote

Scheduling Coordinator ZA

The Scheduling Coordinator is responsible for managing calendars, appointments, and meetings while ensuring efficient coordination across various stakeholders. They must also maintain accurate scheduling data, track cancellations, and prepare regular reports to support business operations.

Administrative Specialist ZA

The Administrative Specialist will provide comprehensive operational support by managing documentation, databases, and internal communications. They are responsible for maintaining accurate records, coordinating schedules, and assisting with various administrative processes to ensure team efficiency.

Scheduling Coordinator

Project Assistant ZA

The Project Assistant provides administrative and operational support throughout the project lifecycle, including scheduling, documentation, and task tracking. They facilitate communication between team members and stakeholders while ensuring project activities remain on schedule.

B2B Appointment Setter (based in Cape Town)

The role involves conducting outbound calls to UK-based businesses to introduce energy and water-saving services. You will be responsible for qualifying leads and scheduling appointments for the senior sales team while maintaining accurate CRM records.

Operations Executive Assistant (Job ID: GREJAZ1EA)

The Operations Executive Assistant will manage internal workflows, maintain data hygiene, and ensure project visibility across multiple business entities. They are responsible for processing meeting intelligence, routing action items, and performing baseline financial updates within the company's tech stack.

Appointment Setter

The Appointment Setter is responsible for actively seeking out and engaging customer prospects to book qualified appointments and fill the sales pipeline. They will manage outbound prospecting efforts, maintain CRM records, and hand off qualified leads to the Solutions Executive and executive team.

Executive Assistant (Job ID: SILGOL1EA)

The Executive Assistant will act as a strategic partner to the COO, managing executive calendars, lease documentation, and operational workflows. They will also leverage AI tools to automate processes, draft SOPs, and support outbound tenant outreach and property management tasks.

Appointment Setter 2

The Appointment Setter is responsible for driving new client acquisition by managing inbound inquiries and executing outbound outreach campaigns. They will book discovery calls for the sales team and maintain accurate prospect records within the CRM.

Executive / Personal Assistant

The role involves managing calendars, emails, and administrative tasks across multiple businesses and personal ventures for an entrepreneur. You will act as a right-hand partner, coordinating meetings, conducting research, and ensuring efficient workflow across various professional and personal projects.