How much do virtual assistants make?

Virtual assistants earn $18-$75/hour depending on specialization. General VAs earn $18-$28/hour, executive assistants $30-$50/hour, and specialized VAs (legal, medical, marketing) $45-$75/hour. Full-time VA positions pay $38,000-$75,000 annually. US-based VAs earn $22-$40/hour; international VAs from Philippines earn $8-$18/hour for equivalent work. Top VAs with niche expertise and long-term clients exceed $100,000 annually.

What tasks do virtual assistants do?

Virtual assistants handle email management (inbox zero systems), calendar scheduling, travel booking, data entry, social media management, customer service, basic bookkeeping, and research. Executive VAs manage confidential communications, meeting preparation, and stakeholder coordination. Specialized VAs offer podcast production, real estate transaction coordination, e-commerce management, or marketing automation at premium rates.

How do I become a virtual assistant with no experience?

List transferable skills: organization, communication, computer proficiency, customer service, scheduling. Create profiles on Belay, Time Etc, and Upwork. Offer introductory rates ($18-$22/hour) to build reviews and testimonials. Specialize in one area (real estate, e-commerce, coaching businesses) to command higher rates faster. VA businesses become profitable within 3-6 months of consistent client acquisition. First clients often come from personal network referrals.

What software should virtual assistants know?

Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office are mandatory. Project management tools (Asana, Trello, Monday.com, ClickUp) manage client work. Communication platforms (Slack, Zoom) enable client collaboration. Password managers (LastPass, 1Password) secure client accounts. Scheduling tools (Calendly, Acuity) automate appointments. Social media VAs need Buffer or Hootsuite. Bookkeeping VAs need QuickBooks or Xero.

How do virtual assistants find clients?

VA agencies (Belay, Time Etc, Boldly) provide steady client flow at $18-$30/hour after platform fees. Freelance platforms (Upwork, Fiverr) enable direct client acquisition at higher rates. LinkedIn outreach to entrepreneurs and small business owners converts at 3-5%. Facebook groups for target industries (coaches, realtors, e-commerce) provide warm leads. Referrals from satisfied clients are the primary growth channel—ask every client for introductions.

What is an executive virtual assistant?

Executive virtual assistants support C-level executives and founders with high-level administrative work: complex calendar management across time zones, confidential communication handling, board meeting preparation, travel coordination, and project management. Executive VAs earn $35-$60/hour ($70,000-$120,000 annually). Roles require exceptional judgment, discretion, proactive problem-solving, and anticipating needs before being asked.

How should I price my virtual assistant services?

Research market rates: general VA $20-$30/hour, specialized VA $35-$55/hour, executive VA $45-$70/hour. Calculate minimum rate based on income needs and available working hours. Start at market rate or slightly below to build reviews, then increase 15-20% every 6 months. Offer monthly retainer packages (20 hours/month at slight discount) for income stability. Hourly rates above $50 require demonstrated expertise and strong testimonials.

What is the difference between a VA and an executive assistant?

Virtual assistants are self-employed contractors handling task-based work for multiple clients. Executive assistants are employees serving as strategic partners to one executive with benefits and job security. VAs control their schedule and rates; EAs have fixed hours and salary. VAs earn $40,000-$100,000 depending on client base; EAs earn $55,000-$110,000 with benefits. Many EAs transition to VA work for flexibility and higher income potential.

Remote Virtual Assistant Jobs in United States (641)

Field Service Scheduling Specialist II

Brinks Home · Full Time · 2 hours ago

Brinks Home

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The specialist will coordinate daily operational tasks, including backlog management and customer service requests, while supporting in-house technicians and third-party dealers. They are responsible for managing escalations and documenting account notes accurately within the management accounting system.

accounting customer-service security excel communication sales-support

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Scheduling Specialist, Associate

UPMC · Full Time · 2 hours ago

UPMC

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Scheduling Specialist acts as the first point of contact for patients, managing appointment scheduling and verifying demographic and insurance information. They also provide patient guidance, handle inquiries, and maintain accurate records within the department's systems.

insurance customer-service call-center leadership

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Executive Assistant to CEO - Ezra

Function Health · Full Time · 3 hours ago

Function Health

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant will serve as an operating partner to the CEO, managing complex calendars, cross-functional communication, and travel logistics. They will also help design and implement AI-native workflows to improve the efficiency of the Office of the CEO.

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Executive Assistant (EA)

DaVita Kidney Care · Full Time · 4 hours ago

DaVita Kidney Care

🌎 United States 💵 $26.5 - $40.5 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant provides high-level administrative and operational support to physician leaders within the Office of the Chief Medical Officer. Responsibilities include managing complex calendars, coordinating travel, facilitating communications, and organizing meetings and special events.

assistant medical communication feedback microsoft-office operations training

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Email Assistant (Part-time)

Civic Nation · Part Time, Contract · 4 hours ago

Civic Nation

🌎 United States 💵 $18.4 per hour ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Email Assistant will develop and schedule email content for campaigns while tracking performance metrics to inform digital strategy. They will also provide administrative support to the Associate Director of Digital Engagement and assist with list segmentation.

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Operations Coordinator

WattTime · Full Time · 5 hours ago

WattTime

🌎 United States 💵 $80000 - $110K per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Operations Coordinator will manage a variety of operational and HR-related workflows, including compliance, employee onboarding, and administrative support. They will also assist with financial audits, team logistics, and strategic process improvements to support the organization's mission.

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Redemption Online Assistant | Remote

Redemption Church · Part Time · 5 hours ago

Redemption Church

🌎 United States 💵 $15 - $18 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Online Campus Ministry Assistant provides administrative, technical, and operational support for online services and ministry events. Responsibilities include managing volunteer schedules, maintaining databases, supporting live streaming, and coordinating ministry communications.

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V104 - Intake Specialist | Intake & Scheduling Specialist

Job Duck · Full Time · 5 hours ago

Job Duck

🌎 Brazil, South Africa, United States 💵 $1150 - $1220 per month ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Intake Specialist is responsible for conducting outbound cold calls to prospective clients and scheduling consultations for the legal team. They must also accurately document call outcomes in the CRM and maintain professional communication throughout the lead management process.

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Cybersecurity Advisor -Secure Networking | North East, VA, NC - Remote, USA

Optiv · Full Time · 5 hours ago

Optiv

🌎 United States 💵 $170K - $230K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant

The Cybersecurity Advisor designs and sells pragmatic security solutions for clients, focusing on secure networking, cloud, and OT environments. They act as a trusted partner to facilitate security strategy, roadmap development, and technology selection while collaborating with internal sales and service delivery teams.

cloud security cyber-security communication feedback training leadership

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Real Estate - Appointment Setter / Cold Caller

Easy Outsource · Full Time · 5 hours ago

Easy Outsource

🌎 United States 💵 40000 - 50000 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role involves conducting high-volume outbound cold calls to residential property owners to identify motivated sellers and qualify leads. You will be responsible for building rapport, overcoming objections, and scheduling appointments for the acquisitions team while maintaining accurate records in the CRM.

tax english crm communication time-management real-estate

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Remote Administrative Coordinator

Traveling with Mchaila · Full Time · 6 hours ago

Traveling with Mchaila

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Administrative Coordinator will manage client communications, travel documentation, and scheduling to ensure smooth daily operations. They will also assist with process improvements and maintain accurate records while supporting the team.

communication operations onboarding

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Convention Operations Coordinator

National Safety Council · Full Time · 7 hours ago

National Safety Council

🌎 United States 💵 $25 - $28 per hour ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Convention Operations Coordinator supports the planning, coordination, and execution of conference, tradeshow, and exhibit hall operations. This role provides administrative, logistical, and onsite support to the operations team to ensure successful event execution.

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US-Based Appointment Setter Part-time | 19882

Wing Assistant · Part Time · 8 hours ago

Wing Assistant

🌎 United States 💵 $600 - $700 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role involves cold calling from a provided lead list to schedule appointments and managing email follow-ups with prospects. You will also be responsible for handling basic FAQs using a script and maintaining organized lead lists.

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Business Operations Associate

LeafLink · Full Time · 8 hours ago

LeafLink

🌎 United States 💵 $65000 - $85000 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Business Operations Associate will manage cross-functional projects, streamline operational processes, and analyze data to drive business strategy. They will also be responsible for maintaining SOPs, preparing performance reports, and identifying opportunities for operational improvement.

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Fundraising Operations Coordinator-Full Time Remote (Temp)

Contributor Development Partnership, PBC · Full Time, Contract · 8 hours ago

Contributor Development Partnership, PBC

🌎 United States 💵 $22 - $23.08 per hour ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Fundraising Operations Coordinator assists partner stations by resolving donor inquiries and managing pledge drive logistics within CRM systems. They also maintain data integrity and support various fundraising initiatives to ensure operational efficiency for public media organizations.

salesforce customer-service media crm communication fundraising customer-relationship

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Remote Scheduling Specialist

Alignment Health · Full Time · 9 hours ago

Alignment Health

🌎 United States 💵 $41600 - $57600 per year ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Remote Scheduling Specialist conducts member outreach to facilitate access to clinical programs and assists members in navigating their healthcare journey. They are responsible for scheduling appointments, maintaining accurate member data, and collaborating with internal departments to ensure high-quality member satisfaction.

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Business Operations & Chief of Staff

Waymark · Full Time · 10 hours ago

Waymark

🌎 United States 💵 $124K - $229K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Chief of Staff

The Business Operations Director & Chief of Staff will oversee strategic planning, internal communications, and the development of scalable business processes. This role acts as a trusted partner to executive leadership, managing high-stakes cross-functional initiatives and ensuring organizational alignment.

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Scheduling Specialist

Trinity Health · Part Time · 12 hours ago

Trinity Health

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Scheduling Specialist is responsible for pre-service account financial clearance, including insurance verification, benefit validation, and authorization. They initiate the billing process and ensure accurate patient registration prior to the date of service.

accounting insurance training testing

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Executive Assistant for a Retail Company in the US (Home Based Full Time)

Virtual Coworker · Full Time · 20 hours ago

Virtual Coworker

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant will manage the VP's email and calendar while overseeing retail store inboxes. They are also responsible for designing scalable task management systems and providing general administrative support to the digital team.

assistant project-management communication organization

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Insurance Verification & Patient Scheduling Virtual Assistant

Rockstar · Full Time · Yesterday

Rockstar

🌎 United States 💵 $6 - $7 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

The virtual assistant will verify patient insurance coverage, obtain pre-authorizations, and manage case reviews for an outpatient physical therapy practice. Additionally, the role involves monitoring referral channels, scheduling new patients, and facilitating cash-pay conversions for specialty programs.

insurance assistant voip english communication hiring

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Logistics / Admin Operations Coordinator

Vend Guys · Full Time · Yesterday

Vend Guys

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The coordinator will manage end-to-end order fulfillment, including communication with suppliers, warehouses, and shipping carriers. They are also responsible for maintaining accurate operational data, troubleshooting technical issues, and improving company workflows.

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Executive Assistant - Remote (Salt Lake City, UT) 13 APPLICANTS

Molina Healthcare · Full Time · Yesterday

Molina Healthcare

🌎 United States ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant provides comprehensive administrative support to an executive and their division, including managing calendars, travel, and correspondence. They are responsible for preparing reports, conducting research, and serving as a recording secretary for committee meetings.

assistant microsoft-office operations

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Virtual Assistant

Burjline Builders · Full Time · Yesterday

Burjline Builders

🌎 United States 💵 $250 - $450 per day ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

The Virtual Assistant will manage calendars, schedule meetings, and handle professional correspondence for the care team. They will also maintain confidential records, perform data entry, and assist in coordinating team projects.

assistant communication microsoft-office operations

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Work from Home Travel Coordinator

Traveling with Mchaila · Full Time · Yesterday

Traveling with Mchaila

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

The Travel Coordinator communicates with clients to understand their travel preferences and researches destinations to create personalized travel plans. They are responsible for coordinating reservations, organizing itineraries, and ensuring all travel details are accurately documented.

communication training

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Remote Appointment Setter — Inbound Calls Only (Luxury Hospitality)

Bolt Farm Treehouse · Full Time · Yesterday

Bolt Farm Treehouse

🌎 United States 💵 $23.08 per hour ⭐ 0-2 yrs exp 💼 Virtual Assistant

The role involves answering inbound guest calls to assist with travel planning and scheduling appointments for booking specialists. You will be responsible for maintaining a high level of service and ensuring a low missed-call rate to meet performance targets.

routing

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Remote Receptionist

Bolt Farm Treehouse · Full Time · Yesterday

Bolt Farm Treehouse

🌎 United States 💵 $23.08 per hour ⭐ 0-2 yrs exp 💼 Virtual Assistant

The receptionist will handle inbound guest calls to assist with travel inquiries, bookings, and scheduling. They are responsible for maintaining a low missed-call rate and ensuring a warm, professional experience for every caller.

routing

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Inbound Appointment Setter (Remote)

Bolt Farm Treehouse · Full Time · Yesterday

Bolt Farm Treehouse

🌎 United States 💵 $23.08 per hour ⭐ 0-2 yrs exp 💼 Virtual Assistant

The role involves answering inbound guest calls to assist with travel planning and scheduling appointments with booking specialists. You will be responsible for maintaining a low missed-call rate and ensuring a warm, professional experience for every caller.

routing

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Executive Assistant

CVS Health · Full Time · Yesterday

CVS Health

🌎 United States 💵 $22.59 - $58.85 per hour ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant will provide high-level administrative support to the VP, managing complex calendars, travel arrangements, and meeting coordination. They are also responsible for processing expenses, preparing presentations, and facilitating communication across the organization.

editing project-management communication microsoft-office organization time-management

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Executive Assistant

Motive · Full Time · Yesterday

Motive

🌎 United States 💵 $69000 - $95000 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative support to sales executives, including calendar management, travel coordination, and reporting. Plan and execute internal and external sales events, client meetings, and offsites.

insurance assistant project-management crm communication operations training

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Field Operations Coordinator - Fresno, CA

OPENLANE · Full Time · Yesterday

OPENLANE

🌎 United States 💵 $26 - $29 per hour ⭐ 5-10 yrs exp 💼 Virtual Assistant

The Field Operations Coordinator conducts detailed vehicle assessments and documents findings using a mobile application. They also act as a liaison between internal teams and dealerships to ensure efficient communication and adherence to inspection standards.

customer-service communication operations

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