How much do virtual assistants make?

Virtual assistants earn $18-$75/hour depending on specialization. General VAs earn $18-$28/hour, executive assistants $30-$50/hour, and specialized VAs (legal, medical, marketing) $45-$75/hour. Full-time VA positions pay $38,000-$75,000 annually. US-based VAs earn $22-$40/hour; international VAs from Philippines earn $8-$18/hour for equivalent work. Top VAs with niche expertise and long-term clients exceed $100,000 annually.

What tasks do virtual assistants do?

Virtual assistants handle email management (inbox zero systems), calendar scheduling, travel booking, data entry, social media management, customer service, basic bookkeeping, and research. Executive VAs manage confidential communications, meeting preparation, and stakeholder coordination. Specialized VAs offer podcast production, real estate transaction coordination, e-commerce management, or marketing automation at premium rates.

How do I become a virtual assistant with no experience?

List transferable skills: organization, communication, computer proficiency, customer service, scheduling. Create profiles on Belay, Time Etc, and Upwork. Offer introductory rates ($18-$22/hour) to build reviews and testimonials. Specialize in one area (real estate, e-commerce, coaching businesses) to command higher rates faster. VA businesses become profitable within 3-6 months of consistent client acquisition. First clients often come from personal network referrals.

What software should virtual assistants know?

Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office are mandatory. Project management tools (Asana, Trello, Monday.com, ClickUp) manage client work. Communication platforms (Slack, Zoom) enable client collaboration. Password managers (LastPass, 1Password) secure client accounts. Scheduling tools (Calendly, Acuity) automate appointments. Social media VAs need Buffer or Hootsuite. Bookkeeping VAs need QuickBooks or Xero.

How do virtual assistants find clients?

VA agencies (Belay, Time Etc, Boldly) provide steady client flow at $18-$30/hour after platform fees. Freelance platforms (Upwork, Fiverr) enable direct client acquisition at higher rates. LinkedIn outreach to entrepreneurs and small business owners converts at 3-5%. Facebook groups for target industries (coaches, realtors, e-commerce) provide warm leads. Referrals from satisfied clients are the primary growth channel—ask every client for introductions.

What is an executive virtual assistant?

Executive virtual assistants support C-level executives and founders with high-level administrative work: complex calendar management across time zones, confidential communication handling, board meeting preparation, travel coordination, and project management. Executive VAs earn $35-$60/hour ($70,000-$120,000 annually). Roles require exceptional judgment, discretion, proactive problem-solving, and anticipating needs before being asked.

How should I price my virtual assistant services?

Research market rates: general VA $20-$30/hour, specialized VA $35-$55/hour, executive VA $45-$70/hour. Calculate minimum rate based on income needs and available working hours. Start at market rate or slightly below to build reviews, then increase 15-20% every 6 months. Offer monthly retainer packages (20 hours/month at slight discount) for income stability. Hourly rates above $50 require demonstrated expertise and strong testimonials.

What is the difference between a VA and an executive assistant?

Virtual assistants are self-employed contractors handling task-based work for multiple clients. Executive assistants are employees serving as strategic partners to one executive with benefits and job security. VAs control their schedule and rates; EAs have fixed hours and salary. VAs earn $40,000-$100,000 depending on client base; EAs earn $55,000-$110,000 with benefits. Many EAs transition to VA work for flexibility and higher income potential.

Remote Virtual Assistant Jobs in South Africa (68)

Executive Assistant, Operations and Scheduling - Stakeholder Management (Remote)

Haldren Group · Full Time · 5 Weeks Ago

Haldren Group

🌎 South Africa 💵 460K - 600K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The role focuses on maintaining structured processes, confidential records, and timely stakeholder updates to support executive focus. Key tasks include coordinating interviews, managing inboxes, and preparing briefing packs and agendas.

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Executive Assistant, Operations and Scheduling - Process Improvement (Remote)

Haldren Group · Full Time · 5 Weeks Ago

Haldren Group

🌎 South Africa 💵 460K - 600K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The role focuses on maintaining structured processes, clear documentation, and timely stakeholder updates to ensure consistent engagement. Key tasks include managing complex calendars, inbox triage, and preparing briefing packs for senior leaders.

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Executive Assistant, Client Projects - Key Accounts (Remote)

Haldren Group · Full Time · 5 Weeks Ago

Haldren Group

🌎 South Africa 💵 460K - 600K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The role focuses on strengthening operational rhythm and client responsiveness through complex calendar management and meeting coordination. Key duties include preparing briefing packs, tracking action items, and managing executive inbox triage.

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Executive Assistant and Office Operations Lead - Client Delivery (Remote)

Haldren Group · Full Time · 5 Weeks Ago

Haldren Group

🌎 South Africa 💵 460K - 600K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The role focuses on providing high-level administrative support to senior leaders, including managing calendars, inbox triage, and stakeholder communications. It also involves maintaining confidential records and ensuring structured meeting cadences with clear action tracking.

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Executive Assistant, Client Projects - Search Operations (Remote)

Haldren Group · Full Time · 5 Weeks Ago

Haldren Group

🌎 South Africa 💵 460K - 600K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The role focuses on strengthening operational rhythm and client responsiveness through executive workflow support and inbox triage. Key duties include managing complex calendars, coordinating interviews, and maintaining confidential records and meeting documentation.

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Executive Operations Assistant | Real Estate Operations Coordinator

Assist World · Full Time · 5 Weeks Ago

Assist World

🌎 Argentina, Colombia, South Africa 💵 $1200 - $1600 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role involves managing real estate client support, researching properties, and drafting communications. Additionally, the assistant will create internal workflows, document SOPs, and provide high-level executive support to improve business efficiency.

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Executive Assistant (Remote | South Africa | US Hours)

Remote Insurance · Full Time · 5 Weeks Ago

Remote Insurance

🌎 South Africa ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative and operational support to a real estate team, focusing on CRM data management and lead follow-up. Coordinate scheduling, training, and recruiting efforts to ensure smooth daily business operations.

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Junior Operations Coordinator (German-speaker)

The Global Talent Co. · Full Time · 5 Weeks Ago

The Global Talent Co.

🌎 South Africa ⭐ 0-2 yrs exp 💼 Virtual Assistant

Coordinate car transport services across Europe by managing communication between drivers, compounds, and customers. Provide ad-hoc operational support and collaborate across departments to ensure seamless logistics workflows.

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Appointment Setter (Cold Calling)

Talent Shore · Full Time · 5 Weeks Ago

Talent Shore

🌎 South Africa ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role focuses on identifying prospective clients and conducting high volumes of outbound cold calls to secure qualified appointments. It involves building target lists and engaging senior decision-makers to drive business growth.

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Executive Assistant to CEO

Assist World · Full Time · 5 Weeks Ago

Assist World

🌎 Philippines, South Africa 💵 $1000 - $14000 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Manage the CEO's calendar, coordinate meetings, and organize priorities to ensure strategic focus. Provide general administrative support, including travel arrangements and inbox management.

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Executive Assistant

Talent Shore · Full Time · 5 Weeks Ago

Talent Shore

🌎 South Africa ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

The role manages the end-to-end operational delivery of customized and open enrolment training programs, coordinating between clients, trainers, and venues. It involves handling logistics, financial administration, and post-course evaluation to ensure professional course execution.

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Executive Assistant, Operations and Scheduling - Key Accounts (Remote)

Haldren Group · Full Time · 5 Weeks Ago

Haldren Group

🌎 South Africa 💵 460K - 600K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The role focuses on managing executive calendars, inbox triage, and stakeholder communications to optimize executive focus. It also involves coordinating interviews, maintaining confidential records, and supporting operational process improvements.

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Executive Assistant to Managing Partner - Market Mapping (Remote)

Haldren Group · Full Time · 5 Weeks Ago

Haldren Group

🌎 South Africa 💵 460K - 600K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The role focuses on scaling search execution by improving coordination, documentation, and communication between consultants, candidates, and clients. Key tasks include managing complex calendars, preparing briefing packs, and owning inbox triage to protect executive focus time.

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Executive Assistant and Office Operations Lead - Key Accounts (Remote)

Haldren Group · Full Time · 5 Weeks Ago

Haldren Group

🌎 South Africa 💵 460K - 600K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The role focuses on coordinating stakeholders and managing workflows to support high-tempo search delivery. Key duties include managing complex calendars, handling inbox triage, and documenting meeting outcomes and action items.

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Part-time Remote Personal Assistant

RecruitMyMom · Full Time · 5 Weeks Ago

RecruitMyMom

🌎 South Africa 💵 240 - 250 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant Personal Assistant

Manage complex client schedules and automate digital workflows for an executive coaching and fundraising consultancy. Provide high-level administrative support, including travel coordination, content scheduling, and executive accountability.

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Executive Assistant to the Managing Director (Remote)

Haldren Group · Full Time · 5 Weeks Ago

Haldren Group

🌎 South Africa ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Provide dedicated executive support to the Managing Director, focusing on calendar management, prioritization, and operational follow-through. Coordinate research initiatives, manage stakeholder communications, and oversee cross-functional workstreams across multiple time zones.

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Senior Executive Assistant, Search Operations - Process Improvement (Remote)

Haldren Group · Full Time · 5 Weeks Ago

Haldren Group

🌎 South Africa 💵 460K - 600K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The role focuses on strengthening operational rhythm and client responsiveness through inbox triage, calendar management, and process improvements. Key duties include coordinating interviews, maintaining confidential records, and preparing executive briefing materials.

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Executive/Personal Assistant

Talent Shore · Full Time · 5 Weeks Ago

Talent Shore

🌎 South Africa 💵 20000 - 25000 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant Personal Assistant

Provide direct executive and personal support to two co-owners of a recruitment company. Responsibilities include managing calendars, coordinating business communications, organizing events, and handling personal lifestyle arrangements.

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Executive Assistant

Assist World · Full Time · 6 Weeks Ago

Assist World

🌎 Colombia, Philippines, South Africa 💵 $600 - $800 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide comprehensive executive and personal assistance to an entrepreneur across multiple businesses and family commitments. Responsibilities include managing calendars, emails, professional client communications, and general life organization.

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Appointment Setter (Job ID: DAVBEN1)

Inside Out Hiring · Full Time · 6 Weeks Ago

Inside Out Hiring

🌎 South Africa 💵 $12 - $15 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant

Manage and nurture the CRM database using GoHighLevel to execute outreach campaigns and qualify prospects. Schedule consultations for the advisor and maintain ongoing communication to maximize conversion opportunities.

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Inventory & E-Commerce Operations VA

Assist World · Full Time · 6 Weeks Ago

Assist World

🌎 Philippines, South Africa ⭐ 2-5 yrs exp 💼 Virtual Assistant

Manage Shopify store accuracy by uploading inventory with correct details and pricing. Handle purchase order processing, inventory spot-checks, and vendor coordination to ensure stock precision.

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Personal Executive Assistant | Operations Coordinator |

Assist World · Full Time · 7 Weeks Ago

Assist World

🌎 Philippines, South Africa 💵 $500 - $900 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative and operational support to an executive across multiple business ventures including finance and legal advisory. Coordinate calendars, track project deadlines, and streamline communications to increase overall productivity.

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E-commerce Operations Virtual Assistant

Assist World · Full Time · 8 Weeks Ago

Assist World

🌎 South Africa 💵 $700 - $800 per month ⭐ 0-2 yrs exp 💼 Virtual Assistant Virtual Assistant

Manage day-to-day e-commerce operations for Amazon and Walmart, focusing on inventory forecasting and replenishment. Handle order processing, shipping documentation, and financial data entry in QuickBooks.

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Virtual Assistant — Luxury Travel Agency

Assist World · Full Time · 9 Weeks Ago

Assist World

🌎 Philippines, South Africa 💵 $250 - $350 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

Support a luxury travel agency owner with back-end operations, including itinerary creation in Travify and client experience management. Handle supplier coordination, CRM data integrity, light bookkeeping, and weekly payroll processing.

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Business Operations Assistant

SmartPA · Full Time · 10 Weeks Ago

SmartPA

🌎 South Africa ⭐ 2-5 yrs exp 💼 Virtual Assistant

Provide structured business support and workflow management for a global tech client, ensuring high-quality service delivery. Manage complex research datasets and create interactive dashboards to translate raw data into actionable insights.

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Executive & Admin Assistant

Assist World · Full Time · 10 Weeks Ago

Assist World

🌎 Philippines, South Africa 💵 $700 - $800 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant

Provide direct administrative and operational support to the company owner, including managing communications and daily automation checks. Responsibilities include website content updates, stock level maintenance, and filtering inbound inquiries.

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Remote Receptionist

Remote Recruitment · Full Time · 10 Weeks Ago

Remote Recruitment

🌎 South Africa ⭐ 2-5 yrs exp 💼 Virtual Assistant

Manage virtual front-desk functions including handling incoming calls, emails, and coordinating schedules. Ensure professional communication and administrative record maintenance for all virtual visitors and team members.

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Remote Executive Assistant

Remote Recruitment · Full Time · 10 Weeks Ago

Remote Recruitment

🌎 South Africa ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide comprehensive administrative support to a senior executive, including managing schedules, travel, and communications. Handle the preparation of board documents and liaise professionally with internal and external stakeholders.

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Travel Coordinator

Remote Recruitment · Full Time · 10 Weeks Ago

Remote Recruitment

🌎 South Africa ⭐ 2-5 yrs exp 💼 Virtual Assistant Travel Coordinator

Manage all aspects of business travel, including booking flights, accommodation, and transfers while preparing detailed itineraries. Monitor travel budgets and maintain relationships with travel vendors to ensure policy compliance.

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Appointment Setter

Painter Marketing Pros · Full Time · 10 Weeks Ago

Painter Marketing Pros

🌎 South Africa ⭐ 2-5 yrs exp 💼 Virtual Assistant

Drive new client acquisition by managing inbound inquiries and executing outbound outreach campaigns. Book and confirm discovery calls for the sales team while maintaining accurate prospect data in Go High Level.

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