How much do virtual assistants make?

Virtual assistants earn $18-$75/hour depending on specialization. General VAs earn $18-$28/hour, executive assistants $30-$50/hour, and specialized VAs (legal, medical, marketing) $45-$75/hour. Full-time VA positions pay $38,000-$75,000 annually. US-based VAs earn $22-$40/hour; international VAs from Philippines earn $8-$18/hour for equivalent work. Top VAs with niche expertise and long-term clients exceed $100,000 annually.

What tasks do virtual assistants do?

Virtual assistants handle email management (inbox zero systems), calendar scheduling, travel booking, data entry, social media management, customer service, basic bookkeeping, and research. Executive VAs manage confidential communications, meeting preparation, and stakeholder coordination. Specialized VAs offer podcast production, real estate transaction coordination, e-commerce management, or marketing automation at premium rates.

How do I become a virtual assistant with no experience?

List transferable skills: organization, communication, computer proficiency, customer service, scheduling. Create profiles on Belay, Time Etc, and Upwork. Offer introductory rates ($18-$22/hour) to build reviews and testimonials. Specialize in one area (real estate, e-commerce, coaching businesses) to command higher rates faster. VA businesses become profitable within 3-6 months of consistent client acquisition. First clients often come from personal network referrals.

What software should virtual assistants know?

Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office are mandatory. Project management tools (Asana, Trello, Monday.com, ClickUp) manage client work. Communication platforms (Slack, Zoom) enable client collaboration. Password managers (LastPass, 1Password) secure client accounts. Scheduling tools (Calendly, Acuity) automate appointments. Social media VAs need Buffer or Hootsuite. Bookkeeping VAs need QuickBooks or Xero.

How do virtual assistants find clients?

VA agencies (Belay, Time Etc, Boldly) provide steady client flow at $18-$30/hour after platform fees. Freelance platforms (Upwork, Fiverr) enable direct client acquisition at higher rates. LinkedIn outreach to entrepreneurs and small business owners converts at 3-5%. Facebook groups for target industries (coaches, realtors, e-commerce) provide warm leads. Referrals from satisfied clients are the primary growth channel—ask every client for introductions.

What is an executive virtual assistant?

Executive virtual assistants support C-level executives and founders with high-level administrative work: complex calendar management across time zones, confidential communication handling, board meeting preparation, travel coordination, and project management. Executive VAs earn $35-$60/hour ($70,000-$120,000 annually). Roles require exceptional judgment, discretion, proactive problem-solving, and anticipating needs before being asked.

How should I price my virtual assistant services?

Research market rates: general VA $20-$30/hour, specialized VA $35-$55/hour, executive VA $45-$70/hour. Calculate minimum rate based on income needs and available working hours. Start at market rate or slightly below to build reviews, then increase 15-20% every 6 months. Offer monthly retainer packages (20 hours/month at slight discount) for income stability. Hourly rates above $50 require demonstrated expertise and strong testimonials.

What is the difference between a VA and an executive assistant?

Virtual assistants are self-employed contractors handling task-based work for multiple clients. Executive assistants are employees serving as strategic partners to one executive with benefits and job security. VAs control their schedule and rates; EAs have fixed hours and salary. VAs earn $40,000-$100,000 depending on client base; EAs earn $55,000-$110,000 with benefits. Many EAs transition to VA work for flexibility and higher income potential.

Remote Virtual Assistant Jobs in Germany (31)

Freelance Appointment Setter (m/w/d) - mit Top-Verdienstmöglichkeiten

Pagestreet l Jobs · Full Time · 3 Days Ago

Pagestreet l Jobs

🌎 Germany ⭐ 2-5 yrs exp 💼 Virtual Assistant

You will be responsible for active B2B lead generation and qualifying potential customers through outbound calls. Additionally, you will schedule appointments for the closing team and manage follow-up activities.

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CPT-11349 Outbound Appointment Setter – Staffing Services

20four7VA · Full Time · 4 Days Ago

20four7VA

🌎 Germany ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Outbound Appointment Setter will conduct outbound prospecting to various industries to schedule meetings for the sales team. Responsibilities include managing the Salesforce CRM, following sales scripts, and maintaining accurate prospect pipelines.

business-development salesforce recruiting assistant english crm communication

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CPT-11349 Outbound Appointment Setter – Staffing Services

20four7VA · Full Time · 5 Days Ago

20four7VA

🌎 Germany ⭐ 0-2 yrs exp 💼 Virtual Assistant

business-development salesforce recruiting assistant english crm communication

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Executive Assistant / Chief of Staff

Talentin · Full Time · 6 Days Ago

Talentin

🌎 Bulgaria, Croatia, Cyprus, Estonia, Germany, Kiribati, Latvia, Lithuania, Malta, Netherlands, Oman, Poland, Portugal, Romania, Spain, Trinidad and Tobago, Ukraine, United Kingdom, United States ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The Chief of Staff will act as a key partner to the executive, managing priorities, coordinating business initiatives, and overseeing operational workflows. Responsibilities include managing calendars, preparing analytical briefings, controlling project execution, and ensuring effective communication across stakeholders.

assistant chief-of-staff

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REMOTE Werkstudent (m/w/d) Business Operations & Content

Personal Now · Internship · 6 Days Ago

Personal Now

🌎 Germany ⭐ 0-2 yrs exp 💼 Virtual Assistant

Argumed GmbH · Internship · 1 Week Ago

Argumed GmbH

🌎 Germany ⭐ 0-2 yrs exp 💼 Virtual Assistant

The role involves supporting the team across project management, marketing, and data analysis, including creating presentations and researching mental health trends. Responsibilities also include data maintenance in Salesforce and supporting psychologists with organizational tasks.

salesforce excel ms-office business-operations reporting operations

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VA (Virtuelle Assistenz)/ Telefonist / Mitarbeiter Terminvereinbarung (m/w/d) | 100 % Remote | Teilzeit | Fixum + Bonus

NETSHAKE GmbH · Full Time · 1 Week Ago

NETSHAKE GmbH

🌎 Germany ⭐ 0-2 yrs exp 💼 Virtual Assistant

call-center onboarding

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Business Operations Manager/in (m/w/d) gesucht - 100% Remote

ProviPanda GmbH · Full Time · 1 Week Ago

ProviPanda GmbH

🌎 Germany ⭐ 2-5 yrs exp 💼 Virtual Assistant Business Operations Manager

Manage the operational and financial foundations of the company, including bookkeeping, legal coordination, and HR administration. Report directly to the founder to ensure smooth business operations and handle team event planning and reporting.

crm reporting operations onboarding hubspot

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Project Assistant (m/w/d) im Team Conference Management mit Schwerpunkt Participation (50%) und Publications mit Schwerpunkt Munich Security Report (50%)

Stiftung Münchner Sicherheitskonferenz (gemeinnützige) GmbH · Full Time · 4 Weeks Ago

Stiftung Münchner Sicherheitskonferenz (gemeinnützige) GmbH

🌎 Germany ⭐ 0-2 yrs exp 💼 Virtual Assistant

Support the preparation and distribution of the Munich Security Report and manage participant registration and data for the conference. Coordinate with embassies, authorities, and service providers while assisting in the planning and execution of international political events.

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Virtual Assistant im Ernährungscoaching und Kundensupport (w/m/d)

intumind · Full Time · 4 Weeks Ago

intumind

🌎 Germany ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

Provide daily nutritional coaching and support to female clients via WhatsApp and AI tools to help them achieve a healthy weight. Responsibilities include tracking progress over 6-12 months, resolving daily challenges, and optionally conducting virtual livestreams and group coaching sessions.

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Executive assistant to CEO

Talentin · Full Time · 5 Weeks Ago

Talentin

🌎 Bulgaria, Croatia, Cyprus, Estonia, Germany, Kiribati, Latvia, Lithuania, Malta, Netherlands, Oman, Poland, Portugal, Romania, Spain, Trinidad and Tobago, Ukraine, United Kingdom, United States ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Act as the CEO's operational system by managing calendars, priorities, and coordinating business initiatives. Responsible for tracking task execution, preparing analytical summaries, and managing communication with internal and external stakeholders.

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Executive Assistant to CEO

Bookyourdata.com · Full Time · 5 Weeks Ago

Bookyourdata.com

🌎 Germany 💵 $110K - $140K per year ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Manage the CEO's daily schedule, travel, and communications while serving as the primary point of contact for internal and external stakeholders. Coordinate across departments to ensure seamless project execution and optimize the CEO's operational workflow.

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Executive Assistant

LAULAU · Full Time · 6 Weeks Ago

LAULAU

🌎 Germany ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative support to US-based executives, including calendar, inbox, and travel management. Act as a liaison between leadership and stakeholders while utilizing AI tools to streamline business workflows.

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CPT-11139 Property Management Virtual Assistant

20four7VA · Full Time · 7 Weeks Ago

20four7VA

🌎 Germany ⭐ 5-10 yrs exp 💼 Virtual Assistant Virtual Assistant

The role involves managing schedules, coordinating maintenance appointments, and handling invoicing and billing for a property management business. The assistant will also manage professional communications between tenants, vendors, and management.

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Virtual Assistant - m/w/d - Remote - Freelancer

Blacksd Global UG (haftungsbeschränkt) · Full Time · 8 Weeks Ago

Blacksd Global UG (haftungsbeschränkt)

🌎 Germany 💵 €15 - €35 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

Provide high-level administrative and operational support to the management team, including calendar coordination and meeting preparation. Handle CRM maintenance, research, and the creation of internal documents and presentations to ensure efficient business steering.

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Assistenz der Geschäftsleitung - m/w/d - Remote - Virtual Assistant - Freelancer oder Geringfügig

Blacksd Global UG (haftungsbeschränkt) · Full Time · 8 Weeks Ago

Blacksd Global UG (haftungsbeschränkt)

🌎 Germany 💵 €15 - €35 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

Provide high-level administrative and operational support to the management, including calendar coordination and meeting preparation. Handle CRM maintenance, research, and the creation of drafts for emails and internal documents.

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B2B Appointment Setter / Telefonischer Terminierer (m/w/d) 100% Remote

Wild Forest · Full Time · 9 Weeks Ago

Wild Forest

🌎 Germany ⭐ 2-5 yrs exp 💼 Virtual Assistant

Conduct B2B cold calling to target CEOs of small and medium-sized enterprises to pitch government funding opportunities. The primary goal is to bypass gatekeepers and schedule binding initial appointments for the sales team.

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Executive Assistant / Right Hand

Linear Agency · Full Time · 9 Weeks Ago

Linear Agency

🌎 Germany ⭐ 0-2 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative and personal support to the founders, managing their calendars, travel, and daily organization. Act as the operational connective tissue for the agency, handling client facing tasks and business administration to ensure no details are missed.

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Senior Executive Assistant

LAULAU · Full Time · 10 Weeks Ago

LAULAU

🌎 Germany ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The role involves providing high-level strategic support to a US-based leader, including managing calendars, inboxes, and financial tasks. Additionally, the assistant will manage CRM workflows, design online courses, and oversee social media ad campaigns.

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Executive Assistant & Operations (m/w/d)

VIAMA · Full Time · 11 Weeks Ago

VIAMA

🌎 Germany ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide operational relief to the CEO by closing open loops, preparing decisions, and driving follow-ups and communication. Bring structure to sales, recruiting, and general operations to ensure ideas are converted into actual progress.

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Head of Personal Assistant

Social Discovery Group · Full Time · 15 Weeks Ago

Social Discovery Group

🌎 Germany ⭐ 5-10 yrs exp 💼 Virtual Assistant Personal Assistant

You will provide end-to-end support to the founder and their family, managing calendars, travel, personal assets, and administrative workflows. Additionally, you will lead a team of four, oversee vendor relationships, and ensure operational efficiency across all personal and business projects.

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Executive Assistant (m/w/d) 14 APPLICANTS

meteoviva GmbH · Full Time · 18 Weeks Ago

meteoviva GmbH

🌎 Germany ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

The role involves proactively managing all administrative tasks for the executive, including travel, expenses, and scheduling, alongside creating professional presentations and preparing decision-making documents. Responsibilities also include handling correspondence with national and international partners, coordinating operational workflows, managing data quality in central IT systems, and processing complex inquiries and order fulfillment.

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Executive Assistant (m/w/d)

meteoviva GmbH · Full Time · 18 Weeks Ago

meteoviva GmbH

🌎 Germany ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

The role involves proactive management support for executives, including handling all administrative tasks, travel management, expense reporting, and appointment scheduling. Responsibilities also cover creating professional presentations, preparing decision documents, managing correspondence with national and international partners, and coordinating operational processes.

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