Executive Assistant

This is a remote position.

Job Description

Role - Executive Assistant & Inside Sales
Contract Duration - 3 months with posibility to extend (confirmation after first week)

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant & Marketing Coordinator to support business development, marketing initiatives, and executive operations. This role will serve as the primary point of contact for coordinating marketing campaigns, managing executive calendars and meetings, owning marketing collateral, and ensuring seamless execution of outreach activities across multiple platforms.

The ideal candidate combines strong administrative skills with marketing coordination experience and is comfortable working with tools such as Microsoft 365, HubSpot, LinkedIn, CRM systems, email marketing platforms, and AI-powered productivity tools.

Requirements

Key Responsibilities

Executive Support

• Manage executive calendars, appointments, and scheduling across multiple time zones.
  
• Coordinate client meetings, discovery calls, webinars, and internal strategy sessions.
  
• Prepare meeting agendas, briefing notes, and follow-up action items.
  
• Track key business development opportunities and ensure timely follow-up.
  
• Maintain accurate records of meetings, tasks, and client communications.
  

Marketing Campaign Management

• Act as the primary coordinator for all marketing campaigns and outreach activities.
  
• Plan, execute, and monitor email, LinkedIn, webinar, and digital marketing campaigns.
  
• Coordinate campaign timelines, deliverables, and stakeholder communications.
  
• Track campaign performance metrics and prepare management reports.
  
• Work closely with sales and leadership teams to ensure campaign alignment with business objectives.
  

Marketing Collateral Ownership

• Ensure all collateral remains readily available.
  
• Manage a centralized repository of marketing assets.
  

CRM & Lead Management

• Maintain and update HubSpot (or equivalent CRM).
  
• Track leads from marketing campaigns through the sales pipeline.
  
• Ensure contact records and campaign activities are accurately documented.
  
• Assist with prospect research and target account identification.
  

Administrative & Operational Support

• Support document preparation, presentations, and business reports.
  
• Coordinate travel arrangements and executive logistics when required.
  
• Assist with special projects and strategic initiatives.
  
• Ensure timely communication and stakeholder engagement.