How much do virtual assistants make?

Virtual assistants earn $18-$75/hour depending on specialization. General VAs earn $18-$28/hour, executive assistants $30-$50/hour, and specialized VAs (legal, medical, marketing) $45-$75/hour. Full-time VA positions pay $38,000-$75,000 annually. US-based VAs earn $22-$40/hour; international VAs from Philippines earn $8-$18/hour for equivalent work. Top VAs with niche expertise and long-term clients exceed $100,000 annually.

What tasks do virtual assistants do?

Virtual assistants handle email management (inbox zero systems), calendar scheduling, travel booking, data entry, social media management, customer service, basic bookkeeping, and research. Executive VAs manage confidential communications, meeting preparation, and stakeholder coordination. Specialized VAs offer podcast production, real estate transaction coordination, e-commerce management, or marketing automation at premium rates.

How do I become a virtual assistant with no experience?

List transferable skills: organization, communication, computer proficiency, customer service, scheduling. Create profiles on Belay, Time Etc, and Upwork. Offer introductory rates ($18-$22/hour) to build reviews and testimonials. Specialize in one area (real estate, e-commerce, coaching businesses) to command higher rates faster. VA businesses become profitable within 3-6 months of consistent client acquisition. First clients often come from personal network referrals.

What software should virtual assistants know?

Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office are mandatory. Project management tools (Asana, Trello, Monday.com, ClickUp) manage client work. Communication platforms (Slack, Zoom) enable client collaboration. Password managers (LastPass, 1Password) secure client accounts. Scheduling tools (Calendly, Acuity) automate appointments. Social media VAs need Buffer or Hootsuite. Bookkeeping VAs need QuickBooks or Xero.

How do virtual assistants find clients?

VA agencies (Belay, Time Etc, Boldly) provide steady client flow at $18-$30/hour after platform fees. Freelance platforms (Upwork, Fiverr) enable direct client acquisition at higher rates. LinkedIn outreach to entrepreneurs and small business owners converts at 3-5%. Facebook groups for target industries (coaches, realtors, e-commerce) provide warm leads. Referrals from satisfied clients are the primary growth channel—ask every client for introductions.

What is an executive virtual assistant?

Executive virtual assistants support C-level executives and founders with high-level administrative work: complex calendar management across time zones, confidential communication handling, board meeting preparation, travel coordination, and project management. Executive VAs earn $35-$60/hour ($70,000-$120,000 annually). Roles require exceptional judgment, discretion, proactive problem-solving, and anticipating needs before being asked.

How should I price my virtual assistant services?

Research market rates: general VA $20-$30/hour, specialized VA $35-$55/hour, executive VA $45-$70/hour. Calculate minimum rate based on income needs and available working hours. Start at market rate or slightly below to build reviews, then increase 15-20% every 6 months. Offer monthly retainer packages (20 hours/month at slight discount) for income stability. Hourly rates above $50 require demonstrated expertise and strong testimonials.

What is the difference between a VA and an executive assistant?

Virtual assistants are self-employed contractors handling task-based work for multiple clients. Executive assistants are employees serving as strategic partners to one executive with benefits and job security. VAs control their schedule and rates; EAs have fixed hours and salary. VAs earn $40,000-$100,000 depending on client base; EAs earn $55,000-$110,000 with benefits. Many EAs transition to VA work for flexibility and higher income potential.

Online Virtual Assistant Jobs (1,292)

EPIC Scheduling Specialist

Planned Parenthood of Greater New York · Full Time · 6 Weeks Ago

Planned Parenthood of Greater New York

🌎 United States 💵 $75000 - $80000 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role focuses on managing Epic appointment templates and scheduling workflows to optimize patient access and provider productivity. It involves collaborating with clinical leadership to maintain scheduling efficiency and ensuring accurate documentation of processes.

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VA INTAKE ANALYST

Advocacy Solutions · Full Time · 6 Weeks Ago

Advocacy Solutions

🌎 United States 💵 $22 - $24 per hour ⭐ 0-2 yrs exp 💼 Virtual Assistant

The VA Intake Analyst serves as the primary liaison for potential clients to conduct intake reviews and verify eligibility for disability benefits. They analyze evidence using the VA's Schedule for Rating Disabilities to write recommendations and explain benefit decisions.

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VA INTAKE ANALYST

EVENING POST GROUP · Full Time · 6 Weeks Ago

EVENING POST GROUP

🌎 United States 💵 $22 - $24 per hour ⭐ 0-2 yrs exp 💼 Virtual Assistant

The VA Intake Analyst serves as the primary liaison for potential clients to conduct intake reviews and verify eligibility for disability benefits. They analyze evidence using VA rating schedules to write recommendations and explain benefit decisions.

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[Active Pooling] Admin Virtual Assistant

Linkage Web Development · Full Time · 6 Weeks Ago

Linkage Web Development

🌎 Philippines 💵 $4 - $5 per hour ⭐ 0-2 yrs exp 💼 Virtual Assistant Virtual Assistant

Provide general administrative support including email and calendar management. Handle data entry, file organization, research, and reporting based on client needs.

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Event Operations Coordinator

Innovation Roundtable ApS · Full Time · 6 Weeks Ago

Innovation Roundtable ApS

🌎 Montenegro, Serbia ⭐ 2-5 yrs exp 💼 Virtual Assistant

Coordinate international workshops, meetings, and conferences across Europe, including managing travel logistics and venue bookings. Provide administrative support to the Event Management team and CEO while ensuring seamless on-site event execution.

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Remote Internship Program – Content, Research, Media & Business Operations

ITEN MEDIA · Internship · 6 Weeks Ago

ITEN MEDIA

🌎 India ⭐ 0-2 yrs exp 💼 Virtual Assistant

Assist in content creation, industry research, and editorial projects for a media and knowledge platform. Support digital marketing, business operations, and outreach activities with industry stakeholders.

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Executive Virtual Assistant

Changing Lives Productions LLC · Full Time · 6 Weeks Ago

Changing Lives Productions LLC

🌎 Philippines 💵 $12 - $15 per hour ⭐ 10+ yrs exp 💼 Virtual Assistant Virtual Assistant

Act as the CEO's right hand by organizing priorities, driving project execution, and managing professional communications. The role involves turning broad visions into structured action plans and protecting the CEO's time through efficient scheduling and logistics.

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Clerical Assistant

Tuk Tuk Boom · Full Time · 6 Weeks Ago

Tuk Tuk Boom

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Clerical Assistant provides administrative support through record keeping, scheduling, and data entry. They are responsible for managing communications, preparing reports, and coordinating operational tasks for management and restaurant operations.

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Bilingual Operations & Scheduling Virtual Assistant (Remote)

RAM BPO · Full Time · 6 Weeks Ago

RAM BPO

🌎 Colombia ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

The role focuses on coordinating daily schedules, managing shift coverage, and tracking employee attendance. It also involves administrative operations support and professional communication between employees and management in both English and Spanish.

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Executive Operations Coordinator

PSPSync · Full Time · 6 Weeks Ago

PSPSync

🌎 Canada 💵 75000 - 95000 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

Provides strategic administrative and operational support to the CEO and President, acting as a central coordinator for business development and investor relations. Manages executive calendars, financial administration, corporate governance, and cross-functional strategic projects.

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Travel Itinerary Planner - (Remote) No Experience Needed

Destination Careers · Full Time · 6 Weeks Ago

Destination Careers

🌎 United States 💵 $45000 - $65000 per year ⭐ 0-2 yrs exp 💼 Virtual Assistant

Design and organize personalized travel itineraries including flights, hotels, and tours based on client preferences and budgets. Coordinate reservations with travel suppliers and provide ongoing guidance to travelers during their trips.

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Travel Operations Coordinator (Remote)

Destination Careers · Full Time · 6 Weeks Ago

Destination Careers

🌎 United States 💵 $45000 - $70000 per year ⭐ 0-2 yrs exp 💼 Virtual Assistant

Coordinate comprehensive travel arrangements including flights, hotels, and transportation while managing itinerary details. Communicate with travel suppliers and provide ongoing support to travelers to ensure seamless trip experiences.

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Senior Executive Personal Assistant / Lifestyle Manager toto Founder & CEO

OnHires · Full Time · 6 Weeks Ago

OnHires

🌎 Bulgaria ⭐ 5-10 yrs exp 💼 Virtual Assistant Personal Assistant

Provide high-level personal and lifestyle management for the Founder and CEO, including international travel and multiple residence oversight. Act as the central point of coordination for all personal, household, and administrative operations to ensure seamless execution.

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Virtual Executive Assistant

MCI Careers · Full Time · 6 Weeks Ago

MCI Careers

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative support to senior leadership, including managing complex calendars and coordinating domestic and international travel. Act as a trusted partner to streamline operations and handle confidential information with discretion.

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Remote Sr. Manager End User Operations (VA ESOM)

Kentro · Full Time · 6 Weeks Ago

Kentro

🌎 United States 💵 $165K - $172K per year ⭐ 10+ yrs exp 💼 Virtual Assistant

Lead and oversee a geographically dispersed team of 800+ employees providing IT support services for the VA ESOM contract. Ensure strict adherence to SLAs and KPIs while managing client relationships and operational budgets.

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Virtual Assistant

MCI Careers · Full Time · 6 Weeks Ago

MCI Careers

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant Virtual Assistant

Provide critical administrative support to the Executive Assistant to ensure efficient daily business operations. Key tasks include managing schedules, handling communications, maintaining databases, and preparing presentations.

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Client Intake & Administrative Coordinator (Remote)

Outsource Access · Full Time · 6 Weeks Ago

Outsource Access

🌎 Philippines ⭐ 2-5 yrs exp 💼 Virtual Assistant

Manage the initial intake and dispatching for property restoration emergencies while ensuring project files meet insurance compliance standards. Coordinate operational momentum through CRM updates and assist with billing and invoice follow-ups.

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Personal Injury Reductions / Closing Virtual Assistant

The Ward Law Group, PL · Full Time · 6 Weeks Ago

The Ward Law Group, PL

🌎 Colombia ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

The specialist manages the final stages of personal injury cases by negotiating medical bills and coordinating reductions with providers. They are responsible for maintaining regular client communication and meticulously logging all case statuses and documents into the management system.

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Business Operations Analyst

GridPoint · Full Time · 6 Weeks Ago

GridPoint

🌎 Worldwide ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role involves designing and maintaining internal and customer-facing dashboards using Sigma and AWS Quick Suite to surface performance metrics. You will integrate product data with Salesforce records to provide actionable insights and predictive trend analysis for various department leads.

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Remote Client Operations Coordinator

Blyss Journeys · Full Time · 6 Weeks Ago

Blyss Journeys

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The coordinator manages client service requests, verifies information, and maintains accurate digital records. They are responsible for ensuring operational efficiency and providing professional communication throughout the client experience.

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DOT FTA Business Operations Specialist (PRISM)

Grey Street Consulting LLC · Full Time · 6 Weeks Ago

Grey Street Consulting LLC

🌎 United States ⭐ 5-10 yrs exp 💼 Virtual Assistant

Provide system administration and Tier 1 user support for the FTA's PRISM contract writing system. Manage acquisition data reporting, user onboarding, and ensure compliance with federal procurement reporting requirements.

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Executive Assistant (Short Term)

Clinton Health Access Initiative · Full Time · 6 Weeks Ago

Clinton Health Access Initiative

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative and calendar support to three senior executives within global operations. Establish and maintain tracking systems to ensure all requests and commitments are completed reliably and proactively.

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Cold Caller & Appointment Setter

E2E Cleaning Services · Full Time · 6 Weeks Ago

E2E Cleaning Services

🌎 Colombia ⭐ 2-5 yrs exp 💼 Virtual Assistant

Conduct high-volume outbound B2B calls to businesses across Florida to initiate conversations. The primary goal is to build trust and schedule free walkthroughs for operations supervisors.

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IT Executive Assistant

NightOwl Consulting · Full Time · 6 Weeks Ago

NightOwl Consulting

🌎 Philippines 💵 60000 - 80000 per month ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative support to the CIO and IT leadership, including calendar management, travel coordination, and correspondence. Manage departmental records, track project milestones, and support vendor onboarding and contract administration.

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Remote Personal Assistant

GREIG CITY ACADEMY · Full Time · 6 Weeks Ago

GREIG CITY ACADEMY

🌎 Canada ⭐ 2-5 yrs exp 💼 Virtual Assistant Personal Assistant

The role involves managing the school principal's daily schedule and handling communications with external parties. Additionally, the assistant will prepare administrative documents and coordinate school events and digital records.

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UG Short Term Scheduling Specialist – AME & LATAM

Barrick Mining Corporation · Full Time · 6 Weeks Ago

Barrick Mining Corporation

🌎 United Kingdom ⭐ 10+ yrs exp 💼 Virtual Assistant

Oversee underground short-term scheduling and operational performance across AME and LATAM regions to align site activities with business goals. Implement the Mining Management Operating System and provide technical guidance to site leadership to drive cost reduction and safety standards.

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Appointment Setter (Work From Home)

American Income Life Insurance Company · Full Time · 6 Weeks Ago

American Income Life Insurance Company

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The role involves sharing benefit enrollment information and scheduling appointments with eligible clients. Responsibilities include responding to inquiries, performing needs analyses, and providing personalized coverage recommendations.

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Travel Operations Coordinator

Hopesglobalgetaways · Full Time · 7 Weeks Ago

Hopesglobalgetaways

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

Coordinate travel arrangements, reservations, and itineraries while maintaining accurate client documentation. Support clients with planning requests and communicate with travel partners via various digital platforms.

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Executive Assistant, OCEO

Rockefeller Philanthropy Advisors · Full Time · 7 Weeks Ago

Rockefeller Philanthropy Advisors

🌎 Trinidad and Tobago, United States 💵 $85000 - $100K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Provides high-level administrative and operational support to Executive Vice Presidents, including complex calendar and travel management. Coordinates logistics for projects and events while acting as a primary point of contact for internal and external stakeholders.

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Executive Assistant (Remote)

BH Properties · Full Time · 7 Weeks Ago

BH Properties

🌎 Philippines ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The role involves coordinating communications with business partners, scheduling meetings, and maintaining electronic filing systems. Additionally, the assistant will conduct research for projects and prepare reports and analysis as required.

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