V101- Virtual Executive Assistant

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description:

Responsibilities include, but are not limited to:

• Anticipate administrative needs and proactively implement solutions

• Track action items and follow ups from meetings and conversations

• Monitor ongoing projects, priorities, and deadlines to ensure nothing falls through the cracks

• Coordinate scheduling activities through Calendly and related platforms

• Maintain and coordinate the executive's calendar, preventing scheduling conflicts and ensuring appointments are accurately managed

• Generate and compile reports as requested

• Manage and update information within MyCase and other business systems

• File, organize, and maintain digital documents and records

• Book and coordinate business travel arrangements, accommodations, and itineraries

• Serve as a key point of coordination between the executive and internal or external stakeholders

• Prepare documents, reports, presentations, and supporting materials for meetings and business activities

• Schedule internal and external meetings and distribute necessary meeting materials

• Manage and organize the executive's inbox, ensuring timely responses and follow up on critical communications

Requirements:

Work Shift:

Languages:

Ready to dive in? Apply now and make sure to follow all the instructions! 

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.