Coordinate and manage client appointments through inbound and outbound communication channels to ensure a seamless customer experience. Maintain accurate scheduling records and handle rescheduling, voicemail follow-ups, and escalation management.
Online Virtual Assistant Jobs (1,289)
Job category = Virtual Assistant
Serve as a strategic partner to the executive leadership team by managing complex calendars and removing organizational bottlenecks. Responsibilities include synthesizing action items from leadership meetings, developing high-stakes presentations, and coordinating international travel and events.
Patient Scheduling Coordinator
Alternate Solutions Health Network
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Full Time
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2 Days Ago
Alternate Solutions Health Network
Coordinate patient visits by scheduling field staff according to protocol and matching clinical skill sets to patient needs. Manage daily workflows in the company database and ensure compliance with Medicare guidelines.
Responsible for scheduling and pre-registering patients for outpatient radiology exams while verifying insurance eligibility. The role involves collecting patient financial responsibilities and initiating the billing process to ensure efficient patient flow.
Field Operations Coordinator - Veterinary Services
BluePearl Pet Hospital
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Full Time
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2 Days Ago
BluePearl Pet Hospital
Provides high-impact operational and administrative support to leadership teams to ensure smooth day-to-day field operations. Manages logistical requirements, tracking initiatives via Smartsheet, and coordinating communication between centralized functions and field associates.
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Provide high-level partnership to the CCO and GM by managing complex calendars, communications, and priorities. Coordinate strategic projects and business initiatives while supporting leadership meetings and customer events.
Provide comprehensive administrative and clerical support to the Clinical Operations and Project Management department. Manage paper and electronic documentation, coordinate schedules, and assist with divisional supplies and budget expenses.
Manage client and provider rescheduling to optimize clinician availability and ensure continuity of care. Oversee data input in CentralReach, perform timesheet audits, and coordinate staffing substitutions for call-outs.
The role involves creating and managing detailed travel itineraries and coordinating bookings for flights, hotels, and vacation packages. The coordinator will also communicate with clients and maintain accurate records of all travel arrangements.
The Executive Assistant will serve as an operational partner managing daily priorities, accountability systems, and executive-level coordination. They are responsible for creating SOPs, improving workflows, and ensuring all commitments are followed through to completion.
The role involves managing the founder's inbox and calendar while providing customer care for subscribers. Additionally, the assistant will moderate the digital community, assist with editorial operations, and coordinate brand partnerships.
The Executive Assistant will manage the Founder's inbox, handle professional correspondence, and support social media and brand initiatives. They are also responsible for executing SOPs, sourcing custom products, and managing 3D spatial assets via Matterport.
HVAC Dispatcher & Operations Coordinator (Job ID: CLAGOL1)
Inside Out Hiring
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Full Time
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2 Days Ago
Inside Out Hiring
Manage incoming customer inquiries, scheduling, and dispatching for field technicians in the HVAC industry. Maintain CRM data integrity and handle basic accounts receivable and process optimization during off-peak seasons.
Drive high-leverage strategic initiatives and build scalable GTM systems and processes to support company growth. Partner with founders and technical teams to solve ambiguous operational challenges and improve execution visibility.
Manage and nurture the CRM database using GoHighLevel to execute outreach campaigns and qualify prospects. Schedule consultations for the advisor and maintain ongoing communication to maximize conversion opportunities.
Administrative Coordinator (Digital Medicine) - US Thousand Oaks / US Remote
Amgen
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Full Time
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2 Days Ago
Amgen
Provide comprehensive administrative and operational support to a global Digital Medicine team, including complex calendar and travel management. Lead logistical preparations for meetings, conferences, and special projects while managing operational processes like purchase orders and invoices.
Manage Shopify store accuracy by uploading inventory with correct details and pricing. Handle purchase order processing, inventory spot-checks, and vendor coordination to ensure stock precision.
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Oversee client operations strategy, deal desk, and pricing analysis to drive operational performance across the client lifecycle. Manage a small team and lead cross-functional initiatives to resolve systemic issues and optimize business processes.
The Business Operations Analyst analyzes daily operational metrics and reports to support the clinical department's needs. Key duties include streamlining processes, managing project implementations, and partnering with leadership to identify operational trends.
The Scheduling Specialist provides administrative and operational support to the Account Manager by managing job details and technician schedules. They are responsible for maintaining accurate data, following SOPs, and identifying process inefficiencies to improve workflow.
Provide comprehensive operational support to the VP of Services & Operations by managing calendars, inboxes, and travel arrangements. Ensure efficient meeting execution by preparing agendas and tracking actionable next steps using AI tools.
Coordinate the onboarding and technical setup for physicians within a telehealth environment. Manage physician scheduling, staffing models, and provider utilization to optimize service delivery.
Administrative / Scheduling Assistant in Los Angeles
The Camden Center
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Full Time
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2 Days Ago
The Camden Center
The Scheduling Assistant manages calendars for patients and staff to ensure coordinated care and effective communication. They are responsible for tracking provider time off, managing group cancellations, and maintaining accurate schedules.
![Legion Health is hiring for remote Virtual Executive Assistant — Patient Success Operations [Remote]](/assets/5a0faf44-2a69-4e64-8adb-e7132d79938d.png){kind=small}
Virtual Executive Assistant — Patient Success Operations [Remote]
Legion Health
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Full Time
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2 Days Ago
Legion Health
Provide compassionate patient support via phone and messaging while managing scheduling and onboarding. Coordinate administrative clinical workflows including prior authorizations, prescription refills, and FMLA documentation.
Administrative Coordinator - Wharton Operations, Information and Decisions
University of Pennsylvania
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Full Time
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2 Days Ago
University of Pennsylvania
Provides comprehensive administrative and operational support, including event coordination, travel arrangements, and financial tracking for the department. Serves as a primary point of contact for students and faculty while managing daily office functions and academic course support.
Administrative Coordinator - Wharton Operations, Information and Decisions
The Wharton School of the University of Pennsylvania
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Full Time
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2 Days Ago
The Wharton School of the University of Pennsylvania
Provides comprehensive administrative and operational support, including event coordination, travel arrangements, and financial tracking for the department. Serves as a primary point of contact for students and faculty while managing daily office functions and academic course support.
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Provide high-level administrative and operational support to the SVP of Revenue, SVP of Marketing, and Chief Legal & Partnerships Officer. Manage complex scheduling, travel, and GTM event logistics while integrating AI tools to improve executive efficiency.
The Virtual Assistant provides administrative support to executives and founders, managing complex calendars and professional communications. They are also responsible for conducting research, preparing reports, and maintaining digital filing systems and CRM data.
Owns the day-to-day operational mechanics for technology spend, including the management of vendor, software, and circuit portfolios. Drives process consistency and operational control to reduce costs and streamline technology business workflows.
Wedding Dress & Bridal Seamstress – Alterations – Ashburn, VA
Thimble Alterations
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Full Time
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2 Days Ago
Thimble Alterations
Perform complex alterations on bridal gowns, bridesmaid dresses, and other formalwear including hemming and bodice adjustments. Conduct professional fittings and manage client timelines to deliver high-quality finishing.
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