Serve as the primary administrative partner to the CEO, managing their calendar, travel, and logistics to optimize their time. Coordinate operational infrastructure for the executive leadership team and manage CEO-led recurring cadences and Board meetings.
Online Virtual Assistant Jobs (1,289)
Job category = Virtual Assistant
Responsible for pre-service account financial clearance, insurance verification, and benefit validation for mammography scheduling. Initiates the billing process and manages collections prior to the date of service.
Responsible for pre-service account financial clearance, insurance verification, and benefit validation for MRI services. Initiates the billing process and manages collections prior to the date of service to ensure a seamless patient experience.
Responsible for planning and organizing business travel, including booking flights, lodging, and ground transportation for clients. Duties also include managing expenses, issuing travel documents, and providing ongoing support to travelers.
The role involves helping clients plan dream cruises by providing expert advice on destinations, itineraries, and onboard activities. Additionally, the coordinator builds and maintains relationships with cruise lines and suppliers.
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The role involves helping clients plan dream cruises by providing expert advice on destinations and itineraries. Additionally, the coordinator builds and maintains relationships with cruise lines and suppliers.
Responsible for planning and organizing business travel, including flights, lodging, and ground transportation for clients. Duties include managing expenses, issuing travel documents, and providing ongoing support to travelers.
Provide comprehensive administrative and operational support, including managing client communications, invoicing, and documentation. Support daily business operations by following SOPs and managing communication pipelines for prospective clients.
Provide comprehensive administrative support including managing company emails, phone calls, and project tasks via Monday.com. Handle financial tasks such as generating client invoices through QuickBooks Online and tracking contractor hours.
The role involves managing multiple email accounts, prioritizing correspondence, and drafting professional responses to ensure seamless communication. Additionally, the assistant will maintain email templates and collaborate with departments to streamline workflows.
Field Operations Coordinator - Veterinary Services
BluePearl Vet, LLC
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Full Time
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Yesterday
BluePearl Vet, LLC
Provides operational and administrative support to leadership teams to ensure smooth day-to-day field operations. Manages logistics, communication with centralized functions, and the tracking of operational initiatives via tools like Smartsheet.
Executive Assistant to the President - North America
Exclusive Networks
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Full Time
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Yesterday
Exclusive Networks
Provide high-level executive support to the President of North America, including managing complex calendars, travel, and correspondence. Act as a primary point of contact and gatekeeper while coordinating leadership meetings and tracking action items.
Executive Assistant to the President - North America
Exclusive Networks
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Full Time
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Yesterday
Exclusive Networks
Provide high-level executive support to the President of North America, including managing complex calendars, travel, and correspondence. Act as a primary point of contact and gatekeeper while coordinating leadership meetings and tracking action items.
Provide high-level administrative support to the Division President of CPG, including calendar management, travel arrangements, and meeting coordination. Act as a primary point of contact for stakeholders and maintain critical CPG documentation and processes.
Serve as the primary point of contact for virtual visitors by managing incoming calls and routing inquiries to the correct team members. Handle administrative tasks including scheduling meetings, managing shared email inboxes, and maintaining contact logs.
Make outbound B2B phone calls to business decision-makers to deliver value-based introductions and qualify interest. Set qualified appointments for client sales teams and accurately document all activity in company systems.
FOIA Drafter Virtual Assistant
The United Firm | La Liga Defensora, APC
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Full Time
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2 Days Ago
The United Firm | La Liga Defensora, APC
Analyze case documents to prepare immigration applications and communicate with clients regarding procedural issues. Oversee case status and maintain detailed records within the firm's case management and billing systems.
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Acts as a proactive strategic partner to a senior executive, managing complex calendars and aligning time with business priorities. Coordinates leadership forums, manages executive communications, and partners cross-functionally to ensure seamless operational execution.
Personal Injury Records & Demands Department Manager (Virtual Assistant)
The Ward Law Group, PL
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Full Time
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2 Days Ago
The Ward Law Group, PL
Oversee the Demand Department by managing personnel, monitoring KPIs, and ensuring the efficient progression of personal injury cases. Lead process improvement initiatives and quality assurance audits to enhance operational efficiency and client service.
Provide comprehensive executive and personal assistance to an entrepreneur across multiple businesses and family commitments. Responsibilities include managing calendars, emails, professional client communications, and general life organization.
Act as a force multiplier for the CEO by managing complex calendars, inboxes, and communications to increase decision-making velocity. Drive follow-through on executive projects and provide light personal assistance to optimize the CEO's professional and personal efficiency.
The role involves tracking operational workflows, managing task progress, and coordinating with stakeholders to ensure timely deliverables. It also requires preparing status reports and organizing digital documentation to support process improvements.
The Security Operations Coordinator manages client and vendor interactions to support physical security needs and strategy. They oversee the execution of security tasks, manage vendor relationships, and serve as the primary point of contact for emergency response.
The coordinator is responsible for creating and managing detailed client travel itineraries, including bookings for flights, hotels, and cruises. They must ensure all travel details are accurate and maintain organized records while communicating with clients via online platforms.
Architect the operational framework for the Patient Group to connect patients with mental healthcare and drive group strategy. Lead a Business Operations team to scale patient acquisition and partner with Product and Engineering to execute high-impact roadmaps.
Install, service, and provide training for industrial packaging equipment while diagnosing complex mechanical and electrical breakdowns. The role involves significant travel to customer sites to perform repairs, upgrades, and preventative maintenance.
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Install, service, and provide training for industrial packaging equipment while diagnosing complex mechanical and electrical breakdowns. The role involves significant travel to customer sites to perform repairs, upgrades, and preventative maintenance.
Install, service, and provide training for general-purpose industrial packaging equipment. Diagnose and troubleshoot complex mechanical, electrical, and electronic breakdowns while maintaining strong customer relationships.
Drive complex, cross-functional initiatives to advance pod-level objectives and build scalable operational workflows from the ground up. Use data tools to extract insights and deliver end-to-end projects that improve efficiency and reliability across the organization.
Build and maintain a stable operational foundation for scaling the wholesale business, including coordinating retailer launches and managing inventory flow. The role focuses on improving execution reliability and transitioning operations from reactive to scalable excellence using AI tools and structured workflows.
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