How much do virtual assistants make?

Virtual assistants earn $18-$75/hour depending on specialization. General VAs earn $18-$28/hour, executive assistants $30-$50/hour, and specialized VAs (legal, medical, marketing) $45-$75/hour. Full-time VA positions pay $38,000-$75,000 annually. US-based VAs earn $22-$40/hour; international VAs from Philippines earn $8-$18/hour for equivalent work. Top VAs with niche expertise and long-term clients exceed $100,000 annually.

What tasks do virtual assistants do?

Virtual assistants handle email management (inbox zero systems), calendar scheduling, travel booking, data entry, social media management, customer service, basic bookkeeping, and research. Executive VAs manage confidential communications, meeting preparation, and stakeholder coordination. Specialized VAs offer podcast production, real estate transaction coordination, e-commerce management, or marketing automation at premium rates.

How do I become a virtual assistant with no experience?

List transferable skills: organization, communication, computer proficiency, customer service, scheduling. Create profiles on Belay, Time Etc, and Upwork. Offer introductory rates ($18-$22/hour) to build reviews and testimonials. Specialize in one area (real estate, e-commerce, coaching businesses) to command higher rates faster. VA businesses become profitable within 3-6 months of consistent client acquisition. First clients often come from personal network referrals.

What software should virtual assistants know?

Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office are mandatory. Project management tools (Asana, Trello, Monday.com, ClickUp) manage client work. Communication platforms (Slack, Zoom) enable client collaboration. Password managers (LastPass, 1Password) secure client accounts. Scheduling tools (Calendly, Acuity) automate appointments. Social media VAs need Buffer or Hootsuite. Bookkeeping VAs need QuickBooks or Xero.

How do virtual assistants find clients?

VA agencies (Belay, Time Etc, Boldly) provide steady client flow at $18-$30/hour after platform fees. Freelance platforms (Upwork, Fiverr) enable direct client acquisition at higher rates. LinkedIn outreach to entrepreneurs and small business owners converts at 3-5%. Facebook groups for target industries (coaches, realtors, e-commerce) provide warm leads. Referrals from satisfied clients are the primary growth channel—ask every client for introductions.

What is an executive virtual assistant?

Executive virtual assistants support C-level executives and founders with high-level administrative work: complex calendar management across time zones, confidential communication handling, board meeting preparation, travel coordination, and project management. Executive VAs earn $35-$60/hour ($70,000-$120,000 annually). Roles require exceptional judgment, discretion, proactive problem-solving, and anticipating needs before being asked.

How should I price my virtual assistant services?

Research market rates: general VA $20-$30/hour, specialized VA $35-$55/hour, executive VA $45-$70/hour. Calculate minimum rate based on income needs and available working hours. Start at market rate or slightly below to build reviews, then increase 15-20% every 6 months. Offer monthly retainer packages (20 hours/month at slight discount) for income stability. Hourly rates above $50 require demonstrated expertise and strong testimonials.

What is the difference between a VA and an executive assistant?

Virtual assistants are self-employed contractors handling task-based work for multiple clients. Executive assistants are employees serving as strategic partners to one executive with benefits and job security. VAs control their schedule and rates; EAs have fixed hours and salary. VAs earn $40,000-$100,000 depending on client base; EAs earn $55,000-$110,000 with benefits. Many EAs transition to VA work for flexibility and higher income potential.

Online Virtual Assistant Jobs (1,293)

Appointment Setter (Outbound / Technology & Drone Solutions) (Job ID: JACTIA1)

Inside Out Hiring · Full Time · 3 Days Ago

Inside Out Hiring

🌎 Mexico 💵 $9 - $10 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role involves conducting strategic outbound cold calling to book qualified meetings with executive decision-makers in the infrastructure and public safety sectors. You will also utilize AI tools and modern outreach platforms to optimize conversation rates and maintain a full calendar for the leadership team.

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Contract Operations Coordinator (Fixed Term Contract)

Healios · Full Time, Contract · 3 Days Ago

Healios

🌎 United Kingdom 💵 £28500 per year ⭐ 0-2 yrs exp 💼 Virtual Assistant

The role involves supporting the Contract Operations team with performance monitoring, report creation, and project delivery. You will also provide administrative support, manage stakeholder relationships, and assist with contract mobilisation and customer queries.

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Operations assistant - Italian market (full time remote)

KeyNest · Full Time · 3 Days Ago

KeyNest

🌎 Philippines 💵 30000 per month ⭐ 0-2 yrs exp 💼 Virtual Assistant

You will be responsible for onboarding and training new partners while maintaining strong relationships with existing ones. Additionally, you will manage technical issues and identify business opportunities to expand the network in Italy.

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Business Operations Analyst

Numerix · Full Time · 3 Days Ago

Numerix

🌎 India ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Business Operations Analyst will manage daily operations, monitor risk analytics calculations, and ensure the integrity of financial systems and data feeds. They will also handle incident management, provide technical support, and coordinate application releases for SaaS clients.

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Carrier Operations Coordinator - 1099

HYRE HARPER Co. · Freelance · 3 Days Ago

HYRE HARPER Co.

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Carrier Operations Coordinator is responsible for sourcing and booking reliable trucks, negotiating competitive freight rates, and ensuring smooth shipment execution. They also maintain accurate load and carrier data within TMS and CRM systems while building long-term relationships with carriers.

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Virtual Assistant

VentureCopilot · Freelance · 3 Days Ago

VentureCopilot

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

The Virtual Assistant will support founders by managing calendars, inboxes, and operational workflows while leveraging AI tools to increase efficiency. They will also handle project coordination, documentation, and data management to ensure smooth business operations.

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Creative Operations Coordinator

TubeScience · Full Time · 3 Days Ago

TubeScience

🌎 United States ⭐ 5-10 yrs exp 💼 Virtual Assistant

You will own the systems, processes, and operational infrastructure that enable efficient creative workflows from planning through delivery. This includes building automations, managing resource capacity, and developing dashboards to track pipeline health and team utilization.

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Facility Operations Coordinator - South

England Rugby · Full Time · 3 Days Ago

England Rugby

🌎 United Kingdom 💵 £32000 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Facility Operations Coordinator is responsible for driving usage of Artificial Grass Pitches by local rugby clubs and generating revenue from other community organizations. The role involves managing bookings, maintaining sales pipelines, and ensuring financial targets are met through proactive account management.

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Customer Business Operations & Supply Chain Loaner Specialist CEE

Medtronic · Full Time · 3 Days Ago

Medtronic

🌎 Poland 💵 152K - 228K per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

The specialist manages loaner pool readiness, inventory health, and cross-regional asset redeployment to ensure efficient case coverage. They also analyze inventory imbalances and maintain demand planning databases to support business operations and supply chain teams.

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US - Executive Assistant (US - Remote)

Job&Talent · Full Time · 3 Days Ago

Job&Talent

🌎 United States 💵 $80000 - $90000 per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant will partner with the US CEO to optimize strategic focus, manage complex calendars, and drive cross-functional accountability. They will also oversee domestic and international travel logistics and facilitate executive communications and special initiatives.

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Executive Assistant

Children's Health · Full Time · 3 Days Ago

Children's Health

🌎 United States ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant provides advanced administrative and project support to multiple finance executives, including calendar management and meeting coordination. They are responsible for handling confidential financial information and tracking deliverables for cross-functional projects.

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Operations Coordinator - Spanish English

International SOS · Full Time · 3 Days Ago

International SOS

🌎 Spain 💵 €24000 per year ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Operations Coordinator acts as a liaison between members and global medical and security teams to ensure timely care and support. Responsibilities include coordinating medical appointments, managing policy claims, and assessing logistics for global operations.

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Business Operations Manager - VC Backed Startups

SignalFire · Full Time · 3 Days Ago

SignalFire

🌎 United States 💵 $125K - $200K per year ⭐ 2-5 yrs exp 💼 Virtual Assistant Business Operations Manager

The role involves leading cross-functional initiatives to solve complex business problems and driving high-priority projects across growth, finance, and product teams. You will also be responsible for building reporting systems, developing operational metrics, and supporting strategic planning and executive decision-making.

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Part-Time Virtual Assistant

No Sweat Work Media · Part Time · 3 Days Ago

No Sweat Work Media

🌎 Worldwide 💵 300 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

The Virtual Assistant will attend weekly meetings to prepare accurate minutes and track action items. They will also manage digital files and provide general administrative follow-up support.

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Part-Time to Full-Time Executive Assistant

Check Off Your List · Part Time · 3 Days Ago

Check Off Your List

🌎 United States 💵 $22 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant will support clients by managing schedules, travel arrangements, and administrative tasks while maintaining client relations. They will also oversee contract-to-close processes for real estate clients and ensure internal organizational goals are met.

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Programs and Business Operations Lead

Airbnb · Full Time · 3 Days Ago

Airbnb

🌎 United States 💵 $168K - $203K per year ⭐ 10+ yrs exp 💼 Virtual Assistant

The Programs and Business Operations Lead will develop and execute strategies to drive growth and success for Airbnb's services and membership programs. This role involves partnering with product, marketing, and data science teams to design experiments, build operational frameworks, and deliver data-driven insights.

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Patient Intake & Scheduling Virtual Assistant

Rockstar · Full Time · 3 Days Ago

Rockstar

🌎 Worldwide 💵 $6 - $7 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

The role involves managing the new patient intake pipeline, including insurance verification and financial agreements. Additionally, the assistant is responsible for maintaining therapist schedules across two clinic locations to ensure caseload continuity.

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Manager, Pharmacovigilance Business Operations and Vendor Strategy

Insmed Incorporated · Full Time · 3 Days Ago

Insmed Incorporated

🌎 Switzerland, United Kingdom, United States 💵 $133K - $173K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant

The manager will oversee business operations, financial management, and outsourcing strategy for the Drug Safety & Pharmacovigilance department. They are responsible for managing vendor relationships, negotiating contracts, and ensuring compliance with performance standards.

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E-commerce Executive Assistant

AUGO · Full Time · 4 Days Ago

AUGO

🌎 Philippines 💼 Virtual Assistant Executive Assistant

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Operations Executive Assistant (Job ID: RAQDJ1)

Inside Out Hiring · Part Time · 4 Days Ago

Inside Out Hiring

🌎 Argentina 💵 $8 - $10 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

The role involves providing executive support, managing calendars, and coordinating client communications and onboarding processes. Additionally, the assistant will focus on operational management, CRM maintenance, and identifying opportunities for workflow automation and process improvement.

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Senior Director of Business Operations

Watershed Advisors · Full Time · 4 Days Ago

Watershed Advisors

🌎 United States 💵 $140K - $150K per year ⭐ 10+ yrs exp 💼 Virtual Assistant

The Senior Director of Business Operations leads business development, contract management, and risk functions while partnering with the finance team to ensure organizational sustainability. They are responsible for managing the business operations team, overseeing pricing strategies, and building systems to support organizational growth and maturity.

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Executive Assistant

GitHub, Inc. · Full Time · 4 Days Ago

GitHub, Inc.

🌎 United States ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant will provide comprehensive administrative support, including calendar and expense management, travel planning, and project coordination for key business initiatives. They will act as a liaison for cross-functional stakeholders and handle sensitive information while proactively resolving time-sensitive issues.

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Executive/Personal Assistant

Sam and Colby Enterprises · Full Time · 4 Days Ago

Sam and Colby Enterprises

🌎 Mexico 💵 $24000 - $36000 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant Personal Assistant

The executive assistant will manage travel logistics, schedules, and calendars for Sam and Colby while overseeing shoot timelines and pre-production tasks. They will also provide administrative support by taking meeting notes and assisting with personal errands.

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Executive Assistant (Fully Remote)

Delegate Solutions · Part Time · 4 Days Ago

Delegate Solutions

🌎 United States 💵 $20 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant will provide high-level administrative, task, and project management support to multiple clients while implementing delegation strategies. They are responsible for maintaining client organization, managing workflows, and ensuring efficient business operations through the company's methodology.

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Sr. Executive Assistant & Business Partner to the CEO

HealthEquity · Full Time · 4 Days Ago

HealthEquity

🌎 United States 💵 $99500 - $129K per year ⭐ 10+ yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant will manage the CEO's calendar, priorities, and executive office operations to ensure high-value business focus. They will also coordinate Board and investor activities while serving as a trusted partner and force multiplier for the CEO.

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Scheduling Coordinator

Agiliti · Full Time · 4 Days Ago

Agiliti

🌎 United States 💵 $13.88 - $34.75 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Scheduling Coordinator manages inbound and outbound calls to book surgical equipment and procedures for hospitals nationwide. They are responsible for maintaining accurate schedules, resolving scheduling barriers, and ensuring compliance with safety and HIPAA guidelines.

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Senior Executive Assistant, Innovation & Delivery

Clover Health · Full Time · 4 Days Ago

Clover Health

🌎 United States 💵 $100K - $140K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The Senior Executive Assistant will serve as a strategic partner to the SVP of Innovation & Delivery, managing complex calendars, leadership cadences, and cross-functional initiatives. They will also implement AI-driven workflows to improve team efficiency and provide high-level administrative support.

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Virtual Assistant

Burjline Builders · Full Time · 4 Days Ago

Burjline Builders

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

The Virtual Assistant will manage calendars, coordinate appointments, and serve as the primary point of contact for client inquiries. They will also maintain project documentation, perform data entry, and assist with general administrative operations to ensure workflow continuity.

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Senior Business Operations Specialist

Entrepreneur Cooperative · Full Time · 4 Days Ago

Entrepreneur Cooperative

🌎 Costa Rica 💵 $2000 - $3000 per month ⭐ 5-10 yrs exp 💼 Virtual Assistant

The Senior Business Operations Specialist will manage day-to-day operations, including recruiting, finance coordination, and investor relations. They will also act as an internal expert to build AI-powered workflows and automate processes to improve organizational scalability.

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Scheduling Assistant

Derick Dermatology PLLC · Full Time · 4 Days Ago

Derick Dermatology PLLC

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Scheduling Assistant manages inbound calls to schedule patient appointments and maintains accurate medical records in the EMR system. This role provides comprehensive administrative support to healthcare professionals to ensure efficient clinic operations.

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