How much do virtual assistants make?

Virtual assistants earn $18-$75/hour depending on specialization. General VAs earn $18-$28/hour, executive assistants $30-$50/hour, and specialized VAs (legal, medical, marketing) $45-$75/hour. Full-time VA positions pay $38,000-$75,000 annually. US-based VAs earn $22-$40/hour; international VAs from Philippines earn $8-$18/hour for equivalent work. Top VAs with niche expertise and long-term clients exceed $100,000 annually.

What tasks do virtual assistants do?

Virtual assistants handle email management (inbox zero systems), calendar scheduling, travel booking, data entry, social media management, customer service, basic bookkeeping, and research. Executive VAs manage confidential communications, meeting preparation, and stakeholder coordination. Specialized VAs offer podcast production, real estate transaction coordination, e-commerce management, or marketing automation at premium rates.

How do I become a virtual assistant with no experience?

List transferable skills: organization, communication, computer proficiency, customer service, scheduling. Create profiles on Belay, Time Etc, and Upwork. Offer introductory rates ($18-$22/hour) to build reviews and testimonials. Specialize in one area (real estate, e-commerce, coaching businesses) to command higher rates faster. VA businesses become profitable within 3-6 months of consistent client acquisition. First clients often come from personal network referrals.

What software should virtual assistants know?

Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office are mandatory. Project management tools (Asana, Trello, Monday.com, ClickUp) manage client work. Communication platforms (Slack, Zoom) enable client collaboration. Password managers (LastPass, 1Password) secure client accounts. Scheduling tools (Calendly, Acuity) automate appointments. Social media VAs need Buffer or Hootsuite. Bookkeeping VAs need QuickBooks or Xero.

How do virtual assistants find clients?

VA agencies (Belay, Time Etc, Boldly) provide steady client flow at $18-$30/hour after platform fees. Freelance platforms (Upwork, Fiverr) enable direct client acquisition at higher rates. LinkedIn outreach to entrepreneurs and small business owners converts at 3-5%. Facebook groups for target industries (coaches, realtors, e-commerce) provide warm leads. Referrals from satisfied clients are the primary growth channel—ask every client for introductions.

What is an executive virtual assistant?

Executive virtual assistants support C-level executives and founders with high-level administrative work: complex calendar management across time zones, confidential communication handling, board meeting preparation, travel coordination, and project management. Executive VAs earn $35-$60/hour ($70,000-$120,000 annually). Roles require exceptional judgment, discretion, proactive problem-solving, and anticipating needs before being asked.

How should I price my virtual assistant services?

Research market rates: general VA $20-$30/hour, specialized VA $35-$55/hour, executive VA $45-$70/hour. Calculate minimum rate based on income needs and available working hours. Start at market rate or slightly below to build reviews, then increase 15-20% every 6 months. Offer monthly retainer packages (20 hours/month at slight discount) for income stability. Hourly rates above $50 require demonstrated expertise and strong testimonials.

What is the difference between a VA and an executive assistant?

Virtual assistants are self-employed contractors handling task-based work for multiple clients. Executive assistants are employees serving as strategic partners to one executive with benefits and job security. VAs control their schedule and rates; EAs have fixed hours and salary. VAs earn $40,000-$100,000 depending on client base; EAs earn $55,000-$110,000 with benefits. Many EAs transition to VA work for flexibility and higher income potential.

Online Virtual Assistant Jobs (1,328)

Sr. Director, Business Operations

iHerb, LLC · Full Time · 1 hour ago

iHerb, LLC

🌎 United States 💵 $260K - $285K per year ⭐ 10+ yrs exp 💼 Virtual Assistant

Lead and scale critical operational functions including content, localization, and product onboarding for a global ecommerce business. Drive operational transformation by implementing AI-enabled solutions and optimizing cross-functional workflows to improve efficiency and scalability.

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Executive Assistant

Circana · Full Time · 1 hour ago

Circana

🌎 United States 💵 $41 - $45 per hour ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative support to two senior executives, including managing complex calendars and coordinating meetings. Oversee travel arrangements, expense reporting, budget administration, and industry event logistics.

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ITS Comm and Admin Specialist

Children's Minnesota · Full Time · 2 hours ago

Children's Minnesota

🌎 United States ⭐ 5-10 yrs exp 💼 Virtual Assistant

Provides strategic communications leadership and operational direction for the Information Technology Services division. Responsible for executing communication strategies regarding technology changes, enterprise incidents, and operational priorities to support the CIO and leadership team.

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Operations Assistant

hedgehog lab · Full Time · 3 hours ago

hedgehog lab

🌎 United Kingdom ⭐ 2-5 yrs exp 💼 Virtual Assistant

Manage resourcing, contractor timesheets, and onboarding processes across multiple UK and international offices. Optimize operational efficiency by automating manual admin tasks and maintaining business systems and SaaS subscriptions.

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Business & Operations Coordinator

Ten Gun Design · Full Time · 3 hours ago

Ten Gun Design

🌎 United States 💵 $85000 - $100K per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role provides operational and financial support for the marketing team, focusing on budget tracking, procurement, and vendor administration. Additionally, it handles administrative tasks such as onboarding, travel coordination, and team event planning.

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Senior Director, Business Operations

Engine · Full Time · 3 hours ago

Engine

🌎 United States 💵 $225K - $275K per year ⭐ 10+ yrs exp 💼 Virtual Assistant

Lead the company's operating cadence, including planning cycles and resource allocation, to ensure strategic initiatives are executed effectively. Act as an operating partner to the Executive Leadership Team, utilizing data and AI to drive efficiency and organizational alignment.

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Executive Assistant II (Hybrid & Remote Options available)

A+E Networks · Full Time · 6 hours ago

A+E Networks

🌎 Bermuda, United States 💵 $39.74 - $45.7 per hour ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Provide comprehensive administrative and organizational support to executives and teams to ensure smooth day-to-day operations. This includes managing calendars, coordinating logistics, and leveraging AI tools to streamline workflows and documentation.

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Executive Assistant (Hybrid or Remote Options Available)

A+E Networks · Full Time · 6 hours ago

A+E Networks

🌎 United States 💵 $49.58 - $57.01 per hour ⭐ 10+ yrs exp 💼 Virtual Assistant Executive Assistant

Serves as the primary point of contact for an executive, managing complex calendars, travel, and correspondence. Coordinates departmental meetings and special projects while maintaining strict confidentiality and discretion.

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Bilingual Virtual Assistant — Travel & Events

Assist World · Full Time · 6 hours ago

Assist World

🌎 Colombia, South Africa 💵 $300 - $350 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

Coordinate travel bookings and event logistics for the Sales Manager and international speakers. Manage venue sourcing, hotel accommodations, and itinerary tracking for multi-city tours and large-scale company events.

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ITS Comm and Admin Specialist

Children's Minnesota · Full Time · 6 hours ago

Children's Minnesota

🌎 United States ⭐ 5-10 yrs exp 💼 Virtual Assistant

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ITS Comm and Admin Specialist

Children's Minnesota · Full Time · 6 hours ago

Children's Minnesota

🌎 United States ⭐ 5-10 yrs exp 💼 Virtual Assistant

Provides strategic communications leadership and operational direction for the Information Technology Services division. Responsible for executing communication strategies for technology changes, enterprise incidents, and operational priorities to support the CIO and leadership team.

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ITS Comm and Admin Specialist

Children's Minnesota · Full Time · 6 hours ago

Children's Minnesota

🌎 United States ⭐ 5-10 yrs exp 💼 Virtual Assistant

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Executive Assistant

Advanced Asset Management · Full Time · 6 hours ago

Advanced Asset Management

🌎 Philippines 💵 $4 - $6 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative support to senior leadership, including managing calendars and coordinating appointments across time zones. Handle internal communications, document management, and track action items from meetings.

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Scheduling Specialist

The IMA Group · Full Time · 7 hours ago

The IMA Group

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Scheduling Specialist monitors scheduler productivity, prepares performance reports, and coaches team members to meet quality goals. They also handle escalated customer service issues and identify workflow improvements to enhance operational efficiency.

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Chaplain (Part-Time) - Charlottesville, VA

Marketplace Chaplains · Full Time · 7 hours ago

Marketplace Chaplains

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

Provide spiritual support and Christian ministry to company employees and their families through regular worksite visits and confidential pastoral counseling. Coordinate specialized assistance and support individuals during crises, such as illness, death, or termination.

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Appointment Setter – Spanish Bilingual (Remote)

Snapscale · Full Time · 7 hours ago

Snapscale

🌎 Philippines ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role involves conducting inbound and outbound calls to engage prospective and existing patients for concierge healthcare services. The setter is responsible for managing the sales pipeline via GoHighLevel CRM and scheduling consultations to drive enrollment.

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Virtual Assistant I, ACC

Porch Group · Full Time · 8 hours ago

Porch Group

🌎 United States ⭐ 5-10 yrs exp 💼 Virtual Assistant Virtual Assistant

Field incoming calls, texts, and emails to provide price quotes and book home inspection appointments. Act as the primary point of contact for clients to maintain busy calendars and ensure a high-quality customer experience.

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Junior Operations Assistant/Administrative Coordinator

Brown & Brown Insurance · Full Time · 8 hours ago

Brown & Brown Insurance

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

Assist customers with gaining access to carrier platforms and maintaining accurate data within internal databases. Provide responsive technical support, troubleshoot user issues, and create standard operating procedures for team workflows.

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Executive Assistant

Genfinity Philippines, Inc. · Full Time · 9 hours ago

Genfinity Philippines, Inc.

🌎 Philippines ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide proactive remote administrative and personal support to multiple executives, focusing on calendar alignment and task tracking. Manage communications via WhatsApp and Google Workspace to ensure professional and personal commitments are met.

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Senior Manager, Business Operations

Porch Group · Full Time · 10 hours ago

Porch Group

🌎 United States 💵 $138K - $194K per year ⭐ 10+ yrs exp 💼 Virtual Assistant

Lead the success and scaling of the Business Operations function by owning the end-to-end delivery of critical strategic initiatives. Establish the division's operating rhythm, including annual planning, quarterly reviews, and performance tracking.

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Business Operations Coordinator

Intermountain Health · Full Time · 10 hours ago

Intermountain Health

🌎 United States 💵 $28.06 - $44.2 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant

Coordinates project finance and operational support for complex construction projects, serving as a liaison between internal operations and external vendors. Responsibilities include resource coordination, performance tracking, and developing business cases to support team strategy.

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Administrative Coordinator

University of New Mexico · Full Time · 11 hours ago

University of New Mexico

🌎 United States 💵 $19.76 - $25 per hour ⭐ 5-10 yrs exp 💼 Virtual Assistant

Provides comprehensive administrative and operational support for the Art Department, serving as the primary point of contact for faculty, students, and visitors. Manages day-to-day operations including scheduling, facilities coordination, and the maintenance of confidential records.

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CareIQ Scheduling Coordinator I

CorVel Corporation · Full Time · 11 hours ago

CorVel Corporation

🌎 United States 💵 $15.61 - $23.82 per hour ⭐ 0-2 yrs exp 💼 Virtual Assistant

The coordinator provides administrative support by scheduling ancillary healthcare appointments for claimants and providers. This involves managing high-volume inbound and outbound calls while ensuring all stakeholders are updated regularly.

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Executive Assistant Operations Lead

SALIX Data Africa Limited · Full Time · 11 hours ago

SALIX Data Africa Limited

🌎 Kenya ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The role involves building and managing a high-performing Executive Assistant function, focusing on training, onboarding, and operational excellence. The lead will oversee day-to-day EA performance, standardize workflows, and act as a point of escalation for client delivery issues.

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Operations Coordinator

Halo TS Global · Full Time · 11 hours ago

Halo TS Global

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Operations Coordinator manages the development and improvement of internal business processes, workflows, and SOPs. The role also coordinates HR operations, recruiting support, and long-term operational planning using ClickUp.

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Personal Assistant

Bjak · Full Time · 12 hours ago

Bjak

🌎 China ⭐ 5-10 yrs exp 💼 Virtual Assistant Personal Assistant

Act as a strategic partner to leadership by managing calendars, travel, and prioritization of high-leverage activities. Provide operational and project support while coordinating interviews and administrative tasks for senior leaders.

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Executive Assistant

Executive Distributors · Full Time · 13 hours ago

Executive Distributors

🌎 Philippines ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant will support the Purchasing Manager by managing calendars, communications, and meeting logistics. They will also track action items, prepare strategic documentation, and serve as a liaison between cross-functional teams.

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Scheduling Specialist, Associate

UPMC · Full Time · 13 hours ago

UPMC

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

Serve as the first point of contact for patients to schedule appointments and provide guidance on preparation and registration. Responsible for verifying patient demographics and insurance information while documenting all account actions.

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Remote Administrative Coordinator

Burjline Builders · Full Time · 14 hours ago

Burjline Builders

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The coordinator will provide remote administrative support, managing calendars, digital documentation, and internal communications. They are responsible for coordinating daily business operations and improving workflow efficiency across departments.

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Executive Assistant - Remote

Multiverse · Full Time · 19 hours ago

Multiverse

🌎 Philippines ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant is responsible for managing the manager's calendar, prioritizing tasks, and ensuring high-level ideas are executed. They must proactively identify gaps in processes and maintain operational momentum under pressure.

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