Own the end-to-end creative operations workflow to improve efficiency and scalability from planning through delivery. Build systems for resource allocation, capacity planning, and operational automation using AI and LLMs.
Online Virtual Assistant Jobs (1,289)
Job category = Virtual Assistant
Operations Coordinator - ASL & Accessibility Service - Remote
MT & Associates, LLC
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Full Time
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4 Days Ago
MT & Associates, LLC
The Operations Coordinator manages the scheduling and delivery of ASL interpreting and CART captioning services across multiple regions. This includes coordinating with clients and contractors, handling urgent requests, and implementing process improvements for operational efficiency.
Provide comprehensive administrative and executive support, including calendar management, travel coordination, and documentation. Coordinate project timelines and implement workflow improvements to ensure operational efficiency across teams.
The role involves verifying SOWs and change orders to create and update projects and budgets within Salesforce. It also requires coordinating with project management, sales, and accounting teams to ensure accurate timecard submission and data validation.
VIRTUAL ASSISTANT- REAL ESTATE
Linkage Web Development
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Full Time
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4 Days Ago
Linkage Web Development
Manage real estate transactions from contract to closing while coordinating communication between agents, clients, and stakeholders. Provide comprehensive administrative support, including calendar management, lead generation, and CRM maintenance.
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Provide comprehensive administrative and operational support to executives, including calendar, travel, and email management. Assist with project coordination, internal process documentation, and client communications.
Provide comprehensive administrative and operational support to executives, including calendar, travel, and email management. Assist in project tracking, internal process documentation, and professional communication with clients and stakeholders.
Manage the end-to-end coordination of customer orders from onboarding through installation. Coordinate schedules with internal teams and external contractors using phone, SMS, and email.
Partner with leadership on financial planning, budgeting, and the creation of KPI frameworks to drive company decision-making. Lead cross-functional special projects and design scalable operational processes to support business growth.
ADMINISTRATIVE SERVICES OFFICER 2
Arizona Department of Administration
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Full Time
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5 Days Ago
Arizona Department of Administration
The Budget Analyst oversees financial planning, revenue forecasting, and expenditure projections to ensure the financial health of agency funds. They provide statistical reporting for management and legislative committees while collaborating with division directors on budgetary requirements.
Lead Staff Travel Coordinator
SouthEast Alaska Regional Health Consortium (SEARHC)
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Full Time
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5 Days Ago
SouthEast Alaska Regional Health Consortium (SEARHC)
Coordinates daily operations of third-party travel management and provides concierge-level travel planning for high-touch staff. Supervises travel coordinators and collaborates with the finance division to manage billings and expense reports.
ERAS Business Operations Manager
Association of American Medical Colleges
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Full Time
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5 Days Ago
Association of American Medical Colleges
The manager will oversee operational excellence and business governance for the ERAS product suite, focusing on stakeholder account lifecycles and compliance. Key duties include documenting SOPs, managing onboarding for medical institutions, and resolving high-severity customer escalations.
Lead the revenue growth strategy for the CorrigoPro service provider segment by identifying new opportunities and building rigorous business cases. Drive the end-to-end execution of monetization programs from concept to launch before transitioning them to operational teams.
Manage client bookings and coordinate schedules to ensure all reservation details are accurate and completed on time. Maintain digital records and communicate updates to clients to keep workflows efficient.
Quality Administrative Specialist, Eurofins Built Environment Testing, Remote
Eurofins
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Full Time
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5 Days Ago
Eurofins
The role involves centralizing and managing accreditation, licensing, and certification programs across multiple US laboratories. It also includes maintaining QMS documentation and providing administrative support for quality assurance activities.
The Executive Assistant will manage complex calendars, monitor email communications, and track projects across multiple organizations. They will also coordinate meetings and serve as a key point of contact for internal teams and external stakeholders.
Virtual Assistant
Open Look Business Solutions Inc
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Full Time
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5 Days Ago
Open Look Business Solutions Inc
Provide high-level administrative and operational support to executives by managing calendars, communications, and day-to-day activities. Responsibilities include coordinating meetings, preparing business documents, and liaising with clients and vendors.
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The Executive Assistant provides high-level administrative and operational support to Managing Directors, managing complex workflows and coordinating activities. This role requires exceptional judgment and the ability to anticipate needs while ensuring seamless execution of business operations.
Provide high-level administrative support to Advisory leaders, including managing calendars, travel, and client engagements. Handle document preparation, billing records, and serve as a liaison between leaders and client groups.
Franchise Business Consultant - Arby's(Raleigh NC, Richmond VA remote)
Inspire
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Full Time
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5 Days Ago
Inspire
Manage a portfolio of franchisees to drive sales, profitability, and network growth through coaching and strategic planning. Ensure consistent brand experience and support franchisees during restaurant remodels and new store openings.
Administrative Coordinator
Center for Autism and Related Disorders
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Full Time
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5 Days Ago
Center for Autism and Related Disorders
Provide administrative and operational support for the onboarding and initial training of newly hired clinical staff. This includes coordinating logistics, maintaining trainee records, and facilitating communication between clinicians and internal departments.
The Virtual Assistant will manage calendars, schedule appointments, and coordinate meetings. They will also handle email correspondence, prepare reports, and provide customer service support.
Coordinate customer service operations and manage the execution of service contracts, including additions and modifications. Ensure billing accuracy, maintain install databases, and resolve customer invoicing disputes.
The role involves conducting operational audits across various departments to identify bottlenecks and inefficiencies. The manager will design and implement scalable systems, SOPs, and RACI frameworks to drive measurable business impact.
Coordinate qualitative research projects by managing respondents, vendors, and freelancers to ensure deliverables meet client specifications. Assist Project Managers in recruitment, cost negotiation, and quality control of project outputs.
Serve as the primary point of contact for incoming calls and inquiries while managing scheduling and internal communications. Provide administrative support including data entry and document preparation to ensure smooth remote office operations.
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Provide high-level administrative and operational support to the founder and leadership team of an e-commerce brand. Manage recruiting coordination, HR operations, and the creation of internal systems and SOPs to ensure organizational efficiency.
Provide high-level administrative and operational support to the founder and leadership team of an e-commerce brand. Manage recruiting coordination, HR operations, and the creation of internal systems and SOPs to ensure organizational efficiency.
Provide high-level administrative and operational support to the founder and leadership team of an e-commerce brand. Manage recruiting coordination, HR operations, and the creation of internal SOPs and documentation.
Provide high-level administrative and operational support to the founder and leadership team of an e-commerce brand. Manage recruiting coordination, HR operations, and the creation of internal systems and SOPs to ensure organizational efficiency.
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