How much do virtual assistants make?

Virtual assistants earn $18-$75/hour depending on specialization. General VAs earn $18-$28/hour, executive assistants $30-$50/hour, and specialized VAs (legal, medical, marketing) $45-$75/hour. Full-time VA positions pay $38,000-$75,000 annually. US-based VAs earn $22-$40/hour; international VAs from Philippines earn $8-$18/hour for equivalent work. Top VAs with niche expertise and long-term clients exceed $100,000 annually.

What tasks do virtual assistants do?

Virtual assistants handle email management (inbox zero systems), calendar scheduling, travel booking, data entry, social media management, customer service, basic bookkeeping, and research. Executive VAs manage confidential communications, meeting preparation, and stakeholder coordination. Specialized VAs offer podcast production, real estate transaction coordination, e-commerce management, or marketing automation at premium rates.

How do I become a virtual assistant with no experience?

List transferable skills: organization, communication, computer proficiency, customer service, scheduling. Create profiles on Belay, Time Etc, and Upwork. Offer introductory rates ($18-$22/hour) to build reviews and testimonials. Specialize in one area (real estate, e-commerce, coaching businesses) to command higher rates faster. VA businesses become profitable within 3-6 months of consistent client acquisition. First clients often come from personal network referrals.

What software should virtual assistants know?

Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office are mandatory. Project management tools (Asana, Trello, Monday.com, ClickUp) manage client work. Communication platforms (Slack, Zoom) enable client collaboration. Password managers (LastPass, 1Password) secure client accounts. Scheduling tools (Calendly, Acuity) automate appointments. Social media VAs need Buffer or Hootsuite. Bookkeeping VAs need QuickBooks or Xero.

How do virtual assistants find clients?

VA agencies (Belay, Time Etc, Boldly) provide steady client flow at $18-$30/hour after platform fees. Freelance platforms (Upwork, Fiverr) enable direct client acquisition at higher rates. LinkedIn outreach to entrepreneurs and small business owners converts at 3-5%. Facebook groups for target industries (coaches, realtors, e-commerce) provide warm leads. Referrals from satisfied clients are the primary growth channel—ask every client for introductions.

What is an executive virtual assistant?

Executive virtual assistants support C-level executives and founders with high-level administrative work: complex calendar management across time zones, confidential communication handling, board meeting preparation, travel coordination, and project management. Executive VAs earn $35-$60/hour ($70,000-$120,000 annually). Roles require exceptional judgment, discretion, proactive problem-solving, and anticipating needs before being asked.

How should I price my virtual assistant services?

Research market rates: general VA $20-$30/hour, specialized VA $35-$55/hour, executive VA $45-$70/hour. Calculate minimum rate based on income needs and available working hours. Start at market rate or slightly below to build reviews, then increase 15-20% every 6 months. Offer monthly retainer packages (20 hours/month at slight discount) for income stability. Hourly rates above $50 require demonstrated expertise and strong testimonials.

What is the difference between a VA and an executive assistant?

Virtual assistants are self-employed contractors handling task-based work for multiple clients. Executive assistants are employees serving as strategic partners to one executive with benefits and job security. VAs control their schedule and rates; EAs have fixed hours and salary. VAs earn $40,000-$100,000 depending on client base; EAs earn $55,000-$110,000 with benefits. Many EAs transition to VA work for flexibility and higher income potential.

Online Virtual Assistant Jobs (1,293)

Appointment Setter & Lead Qualification Specialist (Job ID: FABRIC1)

Inside Out Hiring · Part Time · 5 Days Ago

Inside Out Hiring

🌎 Colombia 💵 $10 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant

The specialist will manage inbound leads by qualifying prospects, nurturing relationships, and scheduling consultations for the leadership team. They will also maintain CRM records and conduct outreach to referral partners to support business growth.

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Entry Level | Virtual Scheduling Assistant

Destination Careers · Full Time · 5 Days Ago

Destination Careers

🌎 United States 💵 $40000 - $65000 per year ⭐ 0-2 yrs exp 💼 Virtual Assistant

The assistant will coordinate and manage calendars for travel advisors while scheduling client consultations and supplier meetings. They are also responsible for tracking deadlines, managing travel timelines, and maintaining professional communication with clients.

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Travel Appointment Coordinator – Online

Destination Careers · Full Time · 5 Days Ago

Destination Careers

🌎 United States 💵 $45000 - $65000 per year ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Travel Appointment Coordinator is responsible for responding to inbound inquiries and scheduling travel consultations for potential clients. They will also maintain accurate records and collaborate with the team to support the reservation and booking process.

customer-service communication

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Appointment Setter | Travel | Remote

Destination Careers · Full Time · 5 Days Ago

Destination Careers

🌎 United States 💵 $45000 - $75000 per year ⭐ 0-2 yrs exp 💼 Virtual Assistant

The appointment setter will contact potential clients via phone, email, and messaging to introduce services and schedule consultations. They are also responsible for managing calendars and maintaining accurate records of client interactions within the CRM system.

crm communication

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Executive Operations Assistant

Offshore Launch · Full Time · 5 Days Ago

Offshore Launch

🌎 Worldwide 💵 $1800 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Executive Operations Assistant will manage revenue operations and business development functions by supporting a senior sales leader. Responsibilities include maintaining project boards, creating proposals, managing calendars, and designing efficient operational processes.

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Operations Coordinator, GUIDE

Synapticure · Full Time · 5 Days Ago

Synapticure

🌎 United States 💵 $702 - $754 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Operations Coordinator manages a nationwide network of care partners, overseeing referral workflows, partner onboarding, and compliance. They collaborate with internal teams to streamline operational processes and maintain accurate performance data.

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Online Appointment Setter – Travel Services

Destination Careers · Full Time · 5 Days Ago

Destination Careers

🌎 United States 💵 $45000 - $65000 per year ⭐ 0-2 yrs exp 💼 Virtual Assistant

The role involves connecting with potential clients to schedule appointments for travel advisors. Responsibilities include collecting travel details and maintaining organized records of leads and appointments.

customer-service communication

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Online Travel Coordinator | Fully Remote

Destination Careers · Full Time · 5 Days Ago

Destination Careers

🌎 United States 💵 $35000 - $65000 per year ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

The Travel Coordinator will manage full travel itineraries, including flights, hotels, and excursions while maintaining accurate client records. They will also communicate directly with clients to understand their needs and provide proactive solutions for any travel changes or requests.

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Remote Booking & Scheduling Specialist

Destination Careers · Full Time · 5 Days Ago

Destination Careers

🌎 United States 💵 $45000 - $65000 per year ⭐ 0-2 yrs exp 💼 Virtual Assistant

The specialist will coordinate and confirm travel reservations while managing scheduling details and reservation timelines. They are also responsible for maintaining accurate records and providing follow-up support to clients throughout the travel process.

communication onboarding training

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Remote Appointment Setter – Travel Services

Destination Careers · Full Time · 5 Days Ago

Destination Careers

🌎 United States 💵 $45000 - $65000 per year ⭐ 0-2 yrs exp 💼 Virtual Assistant

The role involves connecting with potential clients via phone, email, or messaging to schedule appointments for travel advisors. You will also be responsible for collecting essential travel details and maintaining accurate records of leads and appointments.

customer-service communication

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Programs & Business Operations Lead

Airbnb · Full Time · 5 Days Ago

Airbnb

🌎 United States 💵 $168K - $203K per year ⭐ 10+ yrs exp 💼 Virtual Assistant

The Programs & Business Operations Lead will drive strategic growth initiatives and demand strategy for priority markets within the Experiences business. They will collaborate with cross-functional teams to translate data-driven insights into actionable operational plans and scalable programs.

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Executive Assistant

Zella Technologies, LLC · Full Time · 5 Days Ago

Zella Technologies, LLC

🌎 Turkey ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant will provide comprehensive support to the CEO, including strategic project management, research, and complex calendar and travel coordination. They are responsible for institutional knowledge transfer, drafting correspondence, and managing social media engagement to represent the company effectively.

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Remote | Client Service Travel Coordinator | Entry Level

Destination Careers · Full Time · 5 Days Ago

Destination Careers

🌎 United States 💵 $40000 - $70000 per year ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

Engage with clients to understand their travel needs and prepare customized travel proposals and itineraries. Manage travel reservations while ensuring accuracy and providing professional follow-up communication.

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Remote Travel Coordinator

Destination Careers · Full Time · 5 Days Ago

Destination Careers

🌎 United States 💵 $40000 - $70000 per year ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

The Remote Travel Coordinator will assist clients with planning and coordinating travel arrangements, including flights, hotels, and vacation packages. They are responsible for maintaining detailed itineraries, communicating with travel suppliers, and ensuring a smooth travel experience for clients.

communication training documentation

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Operations Coordinator (Wind Vertical)

Zeitview · Full Time · 5 Days Ago

Zeitview

🌎 Spain ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Operations Coordinator will plan and coordinate wind inspection projects while managing pilot recruitment and training. They are responsible for ensuring project quality, maintaining site access, and providing daily reporting to support operational efficiency.

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B2B Appointment Setter - Remote

SalesRoads · Full Time · 5 Days Ago

SalesRoads

🌎 United States 💵 $40000 - $55000 per year ⭐ 0-2 yrs exp 💼 Virtual Assistant

The role involves making outbound B2B phone calls to business decision-makers to qualify interest and set appointments for sales teams. You will also be responsible for documenting activity in company systems and participating in ongoing coaching and training.

lead-generation insurance customer-service b2b cold-calling documentation time-management

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Strategy and Business Operations Analyst

A-LIGN External · Full Time · 5 Days Ago

A-LIGN External

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The analyst will manage recurring business reviews, reporting cadences, and forecasting processes to support leadership decision-making. They will also conduct quantitative analyses and develop financial models to drive operational improvements across the GTM organization.

insurance forecasting business-operations communication reporting operations leadership

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Business Operations Analyst

tires-easy.com · Full Time · 5 Days Ago

tires-easy.com

🌎 Argentina ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Business Operations Analyst will serve as an analytical and operational backbone by drafting communications, building executive-ready presentations, and tracking action items. They will also monitor performance metrics, analyze internal data to answer business questions, and ensure all partner commitments are driven to closure.

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Regional Vice President (VA, West VA), Eagle Life

American Equity · Full Time · 5 Days Ago

American Equity

🌎 United States ⭐ 5-10 yrs exp 💼 Virtual Assistant

The Regional Vice President drives sales across the annuity product lineup by building relationships with advisors in bank and broker-dealer firms. They are responsible for executing sales plans, educating advisors on products, and managing territory resources to exceed sales goals.

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Part Time Development Operations Assistant

Acts 29 · Part Time · 5 Days Ago

Acts 29

🌎 United States 💵 $23 - $28 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Development Operations Assistant manages fundraising systems, donor data, and administrative operations to support the organization's fundraising strategy. They are responsible for maintaining accurate records, coordinating donor communications, and assisting with grant proposals and cross-functional projects.

assistant security communication fundraising operations leadership

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Administrative Specialist

QC Servion, LLC · Full Time · 5 Days Ago

QC Servion, LLC

🌎 United States 💵 $78750 - $95812.5 per year ⭐ 5-10 yrs exp 💼 Virtual Assistant

The Administrative Specialist supports organizational efficiency by managing digital files, coordinating meetings, and providing technical administrative support. They also assist executive leadership with travel arrangements, expense management, and special projects while ensuring adherence to company standards.

business-development insurance medical proofreading project-management ms-office technical-support

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Strategy and Business Operations Analyst

A-LIGN · Full Time · 5 Days Ago

A-LIGN

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The analyst will manage recurring business reviews, reporting cadences, and forecasting processes to support executive decision-making. They will also conduct quantitative analyses and develop financial models to drive operational improvements across the Go-to-Market organization.

insurance forecasting business-operations communication reporting operations leadership

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Operations Executive Assistant

Scale Army Careers · Freelance · 5 Days Ago

Scale Army Careers

🌎 Egypt 💵 $1500 - $1700 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

The Operations Executive Assistant will manage day-to-day administrative tasks, including calendar scheduling, CRM documentation, and client communications. They will also proactively identify and implement process improvements to enhance operational efficiency and support internal teams.

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Executive Assistant to the CEO

Odd Bunch · Full Time · 5 Days Ago

Odd Bunch

🌎 Canada ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant will manage the CEO's calendar, inbox, and travel while ensuring effective information flow and project execution. They will also conduct research, prepare briefings, and support the company's global expansion and partnership initiatives.

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Remote Travel Appointment Coordinator

Destination Careers · Full Time · 5 Days Ago

Destination Careers

🌎 United States 💵 $45000 - $65000 per year ⭐ 0-2 yrs exp 💼 Virtual Assistant

The coordinator is responsible for responding to inbound inquiries and scheduling travel consultations for potential clients. They also maintain accurate records and collaborate with team members to ensure a seamless booking process.

customer-service communication

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Sr Director, Business Operations

ForeFlight · Full Time · 5 Days Ago

ForeFlight

🌎 United States 💵 $200K - $245K per year ⭐ 10+ yrs exp 💼 Virtual Assistant

The Senior Director of Business Operations will lead the operational backbone of the global Professional Services organization, overseeing financial health, resource efficiency, and operational reporting. This role involves managing a team of analysts, driving strategic planning, and partnering with executive leadership to ensure data-driven decision-making.

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Remote Customer Operations Assistant

Triptasticadventures · Full Time · 5 Days Ago

Triptasticadventures

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The role involves managing reservation details, maintaining accurate client records, and scheduling activities. The assistant is responsible for communicating updates and confirmations while following established operational procedures.

english communication operations training organization

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Executive Assistant

Outsourcey · Full Time · 5 Days Ago

Outsourcey

🌎 Worldwide ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

The role involves managing executive administrative tasks, such as calendars and travel, while coordinating dispatch operations and freight movements. You will also serve as a primary point of contact for clients and carriers while ensuring compliance with transportation documentation and regulations.

assistant payroll communication operations documentation time-management executive-assistant

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Project & Pipeline Operations Assistant

RecruitMyMom · Freelance · 5 Days Ago

RecruitMyMom

🌎 Worldwide 💵 €290 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role involves managing diary schedules, maintaining project management platforms, and tracking operational pipelines to ensure administrative efficiency. Additionally, the assistant will support content marketing efforts and assist with the creation of proposal presentations.

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Executive Assistant to the CEO

AvantStay · Full Time · 5 Days Ago

AvantStay

🌎 Argentina, Brazil, Mexico, United States ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant will manage the CEO's daily schedule, travel logistics, and meeting coordination while acting as a liaison between internal and external stakeholders. They will also handle confidential documentation, prepare meeting materials, and provide personalized administrative support to ensure operational efficiency.

assistant documentation executive-assistant

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