Executive Assistant
Patriot Growth Insurance Services | Remote, USA | Temporary Full-Time Schedule (40 Hours/Week)
Why This Role Matters
As an Executive Assistant, you'll serve as a trusted partner to executive leadership, helping drive focus, accountability, and execution across critical business priorities. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and enjoys creating structure that enables leaders and teams to perform at their best.
Working closely with senior executives, you'll help coordinate strategic initiatives, manage competing priorities, and strengthen communication across teams. Your ability to balance operational excellence with proactive problem-solving will play an important role in supporting organizational effectiveness and business growth. This position goes beyond traditional administrative support by serving as a strategic partner who helps leaders stay aligned, informed, and focused on high-impact priorities.
Work Arrangement: This position is fully remote and may be performed anywhere within the United States. This is a temporary assignment expected to begin on October 19, 2026 and conclude on March 19, 2027. While the position follows a full-time schedule of 40 hours per week, it will be coded as a temporary part-time position and is not eligible for benefits.
How You'll Make an Impact
- Manage executive calendars and priorities, ensuring leadership time aligns with strategic initiatives and business objectives.
- Coordinate leadership and board meetings by preparing agendas, materials, and follow-up action items that keep stakeholders informed and aligned.
- Support executive communications by drafting correspondence, triaging requests, and helping leaders navigate competing priorities.
- Track strategic initiatives, deadlines, and key deliverables while proactively identifying risks and ensuring timely follow-through.
- Prepare presentations, reports, and briefing materials that enable effective decision-making and executive visibility.
- Coordinate travel, accommodations, and itineraries while balancing efficiency, cost effectiveness, and business needs.
- Partner with executive leadership to strengthen cross-functional collaboration, communication, and accountability across the organization.
- Lead special projects and process improvement initiatives that enhance operational effectiveness and organizational alignment.
Who You Are
- Highly organized and able to manage multiple priorities with accuracy and attention to detail.
- Proactive in anticipating needs, identifying challenges, and implementing effective solutions.
- Comfortable working with senior leaders and handling confidential information with professionalism and discretion.
- An exceptional communicator who builds strong relationships across all levels of an organization.
- Skilled at balancing competing deadlines while maintaining responsiveness, consistency, and quality.
- Resourceful, adaptable, and comfortable working in a dynamic environment with changing priorities.
- Committed to accountability and follow-through, ensuring tasks, commitments, and initiatives reach completion.
What You Bring
Day One:
- 5+ years of experience supporting C-suite executives in a fast-paced, high-growth environment.
- Demonstrated experience managing complex executive calendars, travel arrangements, and leadership or board-level meetings.
- Strong written and verbal communication skills.
- Excellent organizational, project coordination, and time management abilities.
- High level of professionalism, discretion, and sound judgment.
- Strong attention to detail and ability to manage multiple priorities simultaneously.
- Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
- High School Diploma or GED.
Valuable Additions:
- Experience working within the insurance industry.
- Associate's Degree or Bachelor's Degree in Business Administration or a related field.
- Experience supporting strategic initiatives, executive-level operations, or cross-functional projects.
- Experience developing or improving organizational processes and communication workflows.
- Experience tracking goals, milestones, and executive-level action plans.
- Ability to travel with executives as business needs require.
About Patriot Growth Insurance Services
At Patriot, we build our teams around a simple idea: people do their best work when they feel supported as whole people, not just managed as employees. We're invested in your growth, not just your output, and we back that up with a competitive salary and a comprehensive health and welfare program that extends to your family and domestic partners too, because who you're building a life with matters to us as much as the work you do.
Founded in 2019, Patriot is a growth-focused national insurance services firm that partners with employee benefits and property and casualty agencies across the United States. We're currently ranked the 25th-largest broker in the U.S. by Business Insurance and were named to the 2025 Inc. 5000 list of fastest-growing companies. With over 2,100 employees operating in 150+ locations across more than 45 states, our collaborative model gives every person and every agency the resources and support they need to grow, while each agency keeps its own identity, culture, and way of doing business. That growth has never been about numbers alone, it's about the people behind them.
Patriot Growth Insurance Services is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, citizenship or immigration status, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits, and training. Patriot makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO and DE&I Policy located on our website at www.patriotgis.com.
— Sarah J.
·
Marketing Manager
★★★★★
Verified
