The role involves maintaining internal systems, tracking business KPIs, and managing administrative documentation. Additionally, the assistant will provide general support and handle occasional client enquiries via phone and consultation calls.
Assist World
108 Remote Job Openings at Assist World
The Marketing Assistant will schedule and publish content across social media platforms while managing blog content in WordPress. They will also assist with email marketing campaigns, create graphics in Canva, and edit short-form marketing videos.
The role involves conducting outbound cold calls to prospective clients to introduce digital media solutions. You will be responsible for qualifying leads and scheduling appointments for the senior sales representative while maintaining accurate records in the CRM.
The Business Development Executive will generate new business opportunities through strategic outreach and manage the full sales pipeline from initial contact to closing. They will also build long-term relationships with decision-makers and collaborate with the recruitment team to ensure successful client handovers.
The Talent Acquisition Executive is responsible for sourcing high-quality candidates across various channels and managing the full recruitment lifecycle. They will conduct interviews, maintain candidate pipelines in the ATS/CRM, and collaborate with leadership to meet client hiring requirements.
Executive Assistant (Bookkeeping & Administration)
Assist World
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Full Time
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3 days ago
Assist World
The Executive Assistant will manage executive calendars, email inboxes, and CRM updates while providing general administrative support. They will also perform basic bookkeeping tasks using QuickBooks and prepare financial reports for the business partners.
The specialist will manage the full revenue cycle, including charge capture, claim submission, denial management, and patient collections. They will also serve as the primary point of contact for patients and insurance payers while providing accurate financial reporting to management.
Provide high-level administrative support to the President of a real estate private equity firm, including calendar and travel management. Conduct market research and prepare briefing documents and pitch decks to support investment opportunities.
The role involves managing patient intake, organizing electronic medical records, and coordinating scheduling between providers and the surgery center. It also includes handling professional correspondence and supporting the integration of AI tools into workflows.
Manage business and personal scheduling, communications, and travel arrangements for an app development studio owner. Provide general life-admin support including personal errands, research, and light social media assistance.
The role involves acting as the first point of contact for a plastic surgery practice by professionally handling all incoming calls and patient enquiries. The receptionist is responsible for recording patient information accurately and ensuring a seamless, welcoming patient experience.
The role involves executing marketing strategies by creating engaging short-form video and graphic content for social media. Additionally, the assistant will design email campaigns and manage blog content within Shopify for health and wellness brands.
Provide high-level executive and personal support to the founder of a media company, including calendar, travel, and inbox management. Assist with operational tasks, client outreach, and the integration of AI tools to improve business efficiency.
Manage high-volume patient communications, including phone calls, emails, and scheduling. Coordinate specialist referrals, insurance authorizations, and the delivery of test results to patients.
Personal Assistant / Virtual Assistant to His Excellency
Assist World
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Full Time
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11 days ago
Assist World
Manage a fast-changing weekly schedule and coordinate travel, meetings, and personal logistics for a senior government official. Handle urgent, time-sensitive requests and ad hoc purchasing across various time zones.
Maintain daily financial records in QuickBooks Online to ensure up-to-date executive summaries. Manage project data entry and administrative record-keeping within Builder Trend.
AI-Native Executive Assistant / Operations Specialist
Assist World
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Full Time
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13 days ago
Assist World
Provide high-level administrative and operational support to the founder, focusing on calendar and email management. Leverage AI tools to automate business processes and support sales, hiring, and compliance workflows.
The role involves acting as the first point of contact for clients and managing day-to-day business administration. Responsibilities expand into preparing project estimates and entering quotations into the JobThread CRM system.
Provide high-level executive support including calendar and travel management for company leadership. Oversee hiring operations, HR administration, and general business operations to ensure organizational efficiency.
Manage social media community engagement and creator partnerships across platforms like Instagram and TikTok. Support agency operations through content asset organization and general administrative tasks for the founder.
Manage front desk operations by confirming appointments and responding to patient text messages via Ring Central. Coordinate scheduling across multiple providers using Dr. Chrono and collect patient insurance details.
Maintain accurate bookkeeping records and perform month-end close procedures for multiple client accounts using QuickBooks. Ensure all financial records comply with GAAP and are audit-ready each month.
Provide high-level administrative and operational support to a senior leader across multiple non-profit organizations. Key duties include managing complex calendars, handling communications, and coordinating board materials and stakeholder relations.
Manage and execute email marketing campaigns and contact segmentation using HubSpot. Oversee LinkedIn engagement and create professional content tailored for white-collar audiences.
Provide general legal administrative support, including case organization and calendar management for an attorney. Handle document filing with courts and perform financial data entry for guardianship accountings.
Personal Assistant to CEO (Personal / Home Focus)
Assist World
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Full Time
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20 days ago
Assist World
Manage the CEO's personal and household life, including family calendars, school communications, and personal appointments. Optimize efficiency by implementing AI tools and workflows to ensure seamless daily operations.
Coordinate travel bookings and event logistics for the Sales Manager and international speakers. Manage venue sourcing, hotel accommodations, and itinerary tracking for multi-city tours and large-scale company events.
Provide comprehensive administrative and operational support to the founder, focusing on email and calendar management. Conduct research on customers and industry events while tracking projects using tools like Linear.
The role involves acting as the primary point of contact for clients and preparing financial plans using eMoney. It also requires managing client records in the CRM and coordinating with the Financial Advisor to streamline internal processes.
Coordinate domestic and international shipments while maintaining accurate commercial shipping documentation and HS codes. Support internal operational processes and liaise with suppliers and logistics partners to ensure smooth order fulfilment.
Manage a portfolio of Shopify merchants by leading onboarding, store configuration, and ongoing account optimization. Act as the primary point of contact to ensure project delivery and provide strategic guidance on e-commerce best practices.
The role involves managing day-to-day finance administration, including processing purchase and sales invoices and reconciling financial transactions. The bookkeeper will maintain accurate records using Xero and support the accounts team with ad hoc tasks.
Provide comprehensive personal assistance to a senior technology executive, focusing on lifestyle management and administrative tasks. Responsibilities include managing calendars, emails, travel arrangements, and coordinating family events.
Provide high-level executive and personal support to the principal of a private family office, managing calendars, travel, and daily workflows. Conduct due diligence research and manage operational projects to reduce the principal's administrative burden.
Virtual Administrative & Agent Onboarding Coordinator
Assist World
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Full Time
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a month ago
Assist World
Manage the onboarding pipeline for insurance agents by coordinating licensing, contracting, and exam scheduling. Maintain consistent engagement through regular text-based follow-ups and CRM record updates.
Own and execute creative strategy and design for email campaigns and paid social ads using Figma and Klaviyo. Implement AI tools to optimize internal workflows and maintain structured organizational systems across various platforms.
The representative will conduct outbound calls to limousine companies to generate qualified leads and book discovery meetings. They are also responsible for maintaining accurate records in the CRM and eventually conducting live product demos.
Oversee day-to-day operations of a short-term rental portfolio, including guest communication and review management. Coordinate cleaning schedules and manage maintenance vendors to ensure properties are guest-ready.
Executive Operations Assistant | Real Estate Operations Coordinator
Assist World
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Full Time
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a month ago
Assist World
The role involves managing real estate client support, researching properties, and drafting communications. Additionally, the assistant will create internal workflows, document SOPs, and provide high-level executive support to improve business efficiency.
Executive Virtual Assistant | Customer Success Coordinator
Assist World
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Full Time
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a month ago
Assist World
Manage inbound customer communications, lead follow-ups, and appointment scheduling while maintaining the DripJobs CRM. Provide administrative support by documenting SOPs and utilizing AI tools to improve operational efficiency.
Manage the CEO's calendar, coordinate meetings, and organize priorities to ensure strategic focus. Provide general administrative support, including travel arrangements and inbox management.
Administrative Assistant | Project Support | Landscaping Industry
Assist World
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Full Time
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a month ago
Assist World
Provide backend operational support including bookkeeping, data entry, and project administration for a landscaping company. Manage client follow-ups regarding invoices and estimates while maintaining accurate company records.
Client Success & Administrative Coordinator | Tax & Accounting Firm
Assist World
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Full Time
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a month ago
Assist World
Serve as the primary point of contact for clients, managing communications, discovery calls, and lead qualification. Provide administrative support including CRM maintenance, client onboarding, and basic billing via QuickBooks.
Manage accounts receivable by monitoring aging reports, following up on past due balances, and processing payments. Handle billing functions including invoice creation in Crown software and coordinating data uploads to QuickBooks Online.
Customer Experience & Operations Coordinator | E-Commerce Industry
Assist World
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Full Time
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a month ago
Assist World
The role involves managing customer communications and coordinating logistics, inventory, and fulfillment to ensure operational excellence. The coordinator acts as a bridge between customers, warehouses, and leadership to resolve issues and improve internal workflows.
The role focuses on protecting the executive's time through rigorous inbox and calendar management. It involves triaging communications and ensuring smooth internal operational flow and task completion.
Provide high-level executive support to the founder, managing complex logistics, international travel, and administrative tasks. Oversee operational bottlenecks, vendor sourcing, and sales outreach campaigns to amplify leadership productivity.
Support day-to-day marketing and administrative functions, including social media graphics, email campaigns, and website updates. Assist in the development and launch of professional training programs for Reiki and Sound Healing.
Provide comprehensive executive and personal assistance to an entrepreneur across multiple businesses and family commitments. Responsibilities include managing calendars, emails, professional client communications, and general life organization.
Manage Shopify store accuracy by uploading inventory with correct details and pricing. Handle purchase order processing, inventory spot-checks, and vendor coordination to ensure stock precision.
The role involves taking full ownership of the brand's growth strategy, managing the Shopify store, and directing a team of content and marketing specialists. Additionally, the manager will handle customer service, inventory forecasting, and reporting revenue progress to the founder.
Virtual Assistant — Social Media, Email & Appointment Scheduling
Assist World
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Full Time
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2 months ago
Assist World
Manage inbound client inquiries and schedule appointments using HoneyBook to ensure fast follow-up. Handle professional email correspondence and post pre-defined content to social media platforms.
Provide high-level executive support to the founder, including calendar management, travel logistics, and event planning. Handle marketing outreach and create visual branding materials using Canva and Photoshop.
Manage paid ad campaigns on Meta and TikTok to drive lead generation and audience growth. Optimize the customer journey from social media to the Shopify store and support the build-out of email and SMS marketing systems.
The role involves repurposing long-form podcast episodes into short-form clips for platforms like TikTok, Instagram, and YouTube. The coordinator will also manage the content calendar and develop growth strategies to expand the podcast's audience.
Virtual Assistant (Generalist / Executive Support)
Assist World
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Full Time
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2 months ago
Assist World
Provide executive support to the founder of an audio production company by streamlining workflows and managing data. Responsibilities include conducting industry research, maintaining CRM records, and preparing outreach lists.
Executive Research & Operations Assistant (AI-Powered)
Assist World
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Full Time
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2 months ago
Assist World
Provide high-level research and operational support to an entrepreneur and investor across multiple companies. This includes analyzing investment opportunities, reviewing legal documents, and leveraging AI tools to optimize business workflows.
Social Media & Email Marketing Virtual Assistant
Assist World
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Full Time
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2 months ago
Assist World
Manage and execute social media content across Instagram, Facebook, and Pinterest, including the creation of Reels and static posts. Handle email marketing automations and sequences via Brevo and conduct targeted vendor outreach on Instagram.
Personal Executive Assistant | Operations Coordinator |
Assist World
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Full Time
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2 months ago
Assist World
Provide high-level administrative and operational support to an executive across multiple business ventures including finance and legal advisory. Coordinate calendars, track project deadlines, and streamline communications to increase overall productivity.
Senior Accounting Assistant | Accounting & Financial Services Industry
Assist World
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Full Time
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2 months ago
Assist World
Manage day-to-day bookkeeping, account reconciliations, and financial reporting for multiple U.S.-based client accounts. Provide tax and audit support while assisting the firm owner with financial projections and strategic insights.
Support project managers in the execution of construction projects through coordination, documentation, and administrative workflows. Perform quantity takeoffs and assist with estimating, budgeting, and stakeholder communications.
Property Manager | Real Estate Admin (Buildium and Appfolio Experience)
Assist World
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Full Time
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2 months ago
Assist World
Manage residential rental records, rent payments, and lease agreements using property management software. Coordinate maintenance requests between tenants and vendors while maintaining professional resident communications.
Plan, launch, and optimize paid media campaigns across Google, Meta, Microsoft, and LinkedIn platforms. Implement accurate conversion tracking and provide data-driven strategic recommendations to improve ROAS and CPA.
Virtual Assistant – Tech Setup & Digital Infrastructure
Assist World
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Full Time
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2 months ago
Assist World
Build and launch a high-end personal brand website and set up the complete digital infrastructure, including email and domain configuration. Create sales funnels and automated email sequences to support a book launch and online course.
Manage high-volume email inboxes, organize digital files, and handle basic data entry and invoicing via QuickBooks. Provide general operational support and scheduling to help the business owner scale the title agency.
Coordinate air freight import recoveries by acting as the communication bridge between customers, warehouse teams, and drivers. Manage shipment documentation, update TMS systems, and prioritize urgent operational requests to ensure efficient cargo movement.
E-Commerce Marketplace Operations & Data Coordinator
Assist World
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Full Time
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2 months ago
Assist World
Manage product data accuracy and listing troubleshooting across e-commerce marketplace platforms. Coordinate order flow and internal logistics to resolve fulfillment issues and support sponsored product campaigns.
Executive Operations Assistant | Construction Industry
Assist World
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Full Time
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2 months ago
Assist World
Provide comprehensive operational support to the Vice President across HR, accounting, and production functions. Manage executive communications, project scheduling, and reporting to ensure operational visibility and continuity.
Manage day-to-day e-commerce operations for Amazon and Walmart, focusing on inventory forecasting and replenishment. Handle order processing, shipping documentation, and financial data entry in QuickBooks.
Manage day-to-day financial operations including transaction recording, bank reconciliations, and AP/AR management within QuickBooks. Prepare financial reports and support e-commerce inventory tracking and month-end closing processes.
Virtual Assistant | Research & Title Operations | Real Estate & Property Management
Assist World
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Full Time
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2 months ago
Assist World
Conduct online title searches and retrieve property documents from public records systems. Analyze findings to compile organized reports and provide general administrative support.
Support a luxury travel agency owner with back-end operations, including itinerary creation in Travify and client experience management. Handle supplier coordination, CRM data integrity, light bookkeeping, and weekly payroll processing.
Sales & Client Follow-Up Coordinator | Bilingual
Assist World
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Full Time
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2 months ago
Assist World
Manage lead nurturing and client outreach to increase conversion rates for a property management company. Maintain CRM records and coordinate with operations to ensure smooth client onboarding.
Provide direct administrative and operational support to the company owner, including managing communications and daily automation checks. Responsibilities include website content updates, stock level maintenance, and filtering inbound inquiries.
Support a fractional CMO by managing social media posting, content creation, and scheduling for multiple client brands. Responsibilities include monitoring ad performance, pulling KPI reports, and providing general marketing administrative support.
Executive Assistant & Customer Experience Specialist
Assist World
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Full Time
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2 months ago
Assist World
Provide executive support to the founder by managing emails, action items, and wholesale communications. Handle customer service inquiries and investigate order issues within Shopify to reduce the founder's workload.
Executive Virtual Assistant (CRM, Lead Management & Administrative Support – Legal Industry)
Assist World
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Full Time
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2 months ago
Assist World
Manage lead intake and CRM updates using GoHighLevel to ensure efficient client onboarding for a legal practice. Provide executive administrative support including calendar coordination, inbox monitoring, and assisting with email marketing campaigns.
Customer Service Representative | Home Products
Assist World
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Full Time
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2 months ago
Assist World
Manage a high volume of inbound and outbound customer calls to resolve service issues and product requests. Maintain accurate customer records and documentation within internal systems to ensure a positive user experience.
Administrative Assistant & Operations Coordinator
Assist World
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Full Time
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2 months ago
Assist World
Provide comprehensive administrative and executive support, including calendar and travel management for a coaching business. Coordinate client relationships, manage CRM systems, and assist with event planning and social media visibility.
Executive Assistant | Wealth Management and Financial Company
Assist World
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Full Time
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2 months ago
Assist World
Provide high-level administrative support to the CEO, COO, and President, focusing on complex scheduling and inbox management. Manage CRM workflows in Salesforce and coordinate client logistics and social media visibility.
Office & Executive Assistant | Property Management
Assist World
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Full Time
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2 months ago
Assist World
This role manages daily office operations and maintenance workflows for property management while providing high-level administrative support to the CEO. Key tasks include coordinating vendors, managing schedules, and handling tenant communications.
Sales Development Representative (Virtual Assistant)
Assist World
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Full Time
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2 months ago
Assist World
The SDR is responsible for generating targeted lead lists and conducting outbound cold calls to prospective shipping clients. The primary goal is to qualify leads and book appointments for senior sales closers.
Execute paid and organic social media campaigns across Meta and LinkedIn based on provided strategies and assets. Manage content scheduling, basic graphic creation in Canva, and provide performance reporting and optimizations.
Manage and respond to a high volume of daily emails with accuracy and professionalism. Ensure brand alignment and organize incoming requests to prevent missed communications.
Manage day-to-day administrative tasks including billing entries in Clio and the NY State voucher system. Handle scheduling, client correspondence, and file organization to support a solo law practice.
Provide direct executive and personal support to the CEO by managing communications, calendars, and fundraising outreach. Handle general administration, expense claims, and the migration of data into Monday.com for better project tracking.
The role focuses on executing SEO tasks, managing website content on WordPress and Shopify, and creating engaging social media content. It involves keyword research, blog formatting, and producing short-form videos for platforms like TikTok and Instagram.
Accounting Virtual Assistant (QBO, Ramp & Gusto)
Assist World
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Full Time
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3 months ago
Assist World
Manage day-to-day bookkeeping, reconciliations, and financial reporting across multiple entities using QuickBooks Online. Handle corporate expense management via Ramp and process payroll and employee administration through Gusto.
Executive/Admin Assistant (Events & Entertainment)
Assist World
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Full Time
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3 months ago
Assist World
Provide high-level administrative and executive support to the owner of an events and entertainment business. Focus on managing lead follow-ups, coordinating event logistics, and handling venue documentation to ensure seamless operations.
Executive Assistant & Operations Coordinator | Hair & Beauty Industry
Assist World
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Full Time
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3 months ago
Assist World
Provide administrative and operational support to a founder across beauty services, e-commerce, and education businesses. Key tasks include managing client communications, Shopify backend updates, and tracking student enrollments.
Act as the first point of contact for inbound calls, routing them to correct departments using a decision tree. Perform light administrative tasks including CRM updates and data entry to support business operations.
Executive Assistant / Project Management VA (Part-Time)
Assist World
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Full Time
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3 months ago
Assist World
Manage workflows and project tracking in Monday.com for a creative business and design agency. Handle executive administrative tasks including inbox, calendar, and customer communication via Shopify.
Provide high-level administrative and operational support to a VP of Operations & Finance, focusing on calendar management and document organization. Manage expense tracking, light bookkeeping, and coordinate documentation for construction projects.
The Video Editor will create and repurpose engaging video content for social media and marketing campaigns. They will also collaborate with the team to manage multiple projects while suggesting improvements to editing workflows.
The role involves managing administrative tasks, calendar scheduling, and travel logistics to support the founder. Additionally, the assistant will support marketing efforts by identifying influencers and tracking performance metrics for ad campaigns.
Scheduling & Customer Support Virtual Assistant
Assist World
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Full Time
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3 months ago
Assist World
The role involves scheduling swim instructors across multiple regions and ensuring efficient route planning. Additionally, the assistant will manage inbound customer communications via phone, SMS, and email while maintaining high service standards.
The Immigration Virtual Assistant will independently complete U.S. immigration forms and manage supporting documentation for a law office. They will also handle client follow-ups and ensure data accuracy across various immigration software systems.
Senior Performance Ad Designer/Editor (Direct Response / E-commerce)
Assist World
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Full Time
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4 months ago
Assist World
The role involves conducting deep ad research and engineering raw assets into high-converting Meta ads using data-driven insights. You will work closely with creative strategists to iterate, analyze, and launch high volumes of performance-based creative content.
The Executive Assistant will manage high-priority client and lender communications, calendar scheduling, and meeting material preparation. They will also maintain CRM accuracy and track partner tasks to ensure efficient, white-glove operations.
The Administrative Assistant will provide general operational support, including email management, data entry, and document organization. They will also assist with project-related tasks and maintain records using tools like Excel, HubSpot, and Dropbox.
Medical Virtual Assistant (Scheduling & Billing Support)
Assist World
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Full Time
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4 months ago
Assist World
The role involves managing daily administrative tasks, client scheduling, and professional communication within a mental health practice. A primary focus is on medical billing, including submitting insurance claims, reconciliation, and following up on unpaid accounts.
The role involves conducting deep ad research and engineering raw assets into high-converting Meta ads using data-driven insights. You will work closely with creative strategists to iterate, analyze, and launch high volumes of performance-based creative content.
This role focuses heavily on financial operations, bookkeeping, payroll support, and financial reporting across multiple operating units within a growing franchise organization. Key duties include managing accounts payable/receivable, processing invoices, maintaining QuickBooks records, and generating daily financial reports.
Executive Assistant + Personal Assistant (Entrepreneurial "EAPA") — Founders Support
Assist World
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Full Time
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5 months ago
Assist World
This role involves supporting two founders across business operations, including managing calendars, coordinating daily tasks in Notion, and handling recruiting/contractor management via Upwork. The assistant will also coordinate light finance tasks and manage personal life logistics such as household staff and travel arrangements.
Virtual Administrative Assistant – Logistics & Project Coordination
Assist World
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Full Time
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5 months ago
Assist World
The role involves administrative and operational support for the owner, focusing on coordinating project logistics, maintaining organized records for quotes and job progress, and assisting with travel and equipment arrangements for installation projects. Key tasks include maintaining job and quote tracking logs and coordinating necessary equipment rentals with suppliers.
The Executive Assistant will provide full-time administrative support to the Head of Legal, focusing primarily on complex calendar management, expense reporting using SAP Concur, and coordinating executive travel logistics. Additional duties include providing general administrative support, assisting with meeting preparation, and supporting deck creation for the executive team.
This role involves supporting internal operations by building and optimizing digital presence across automation, marketing, website management, and course creation. Key tasks include setting up email campaigns, managing marketing pipelines, building and troubleshooting automation workflows, and developing website pages.
The manager will orchestrate AI tools to generate localized content for 15 states, ensuring medical accuracy and brand voice compliance. Key duties include monitoring PPC performance via Ranked.ai for healthy CPA and managing reputation/GEO-SEO through KiwiHealth.
