The Inside Sales Agent will conduct high-volume outbound cold calling to re-engage and qualify dormant real estate leads from the CRM. They are responsible for gathering buyer criteria and booking qualified appointments for the real estate agents.
The role involves supporting the marketing lead with social media coordination, content creation, and website updates. Additionally, the assistant will handle marketing operations, HubSpot administration, and various administrative tasks to support the firm's growth.
The role involves providing essential administrative support to a mental health practice, including managing documentation, lab tasks, and prior authorizations. You will also be responsible for coordinating referrals, handling phone communications, and streamlining administrative processes.
Manage day-to-day people operations, HR administration, and recruitment coordination using ATS platforms. Prepare employment documentation, support onboarding/offboarding processes, and identify opportunities to automate workflows using AI.
The Virtual Executive Assistant will manage the advisor's calendar, handle communications, and perform light CRM and operational tasks. This role involves maintaining meeting cadences, updating Salesforce, and providing general administrative support.
Manage and optimize three Shopify websites, including two e-commerce storefronts and one wholesale catalog site. Proactively identify site issues, handle large-scale product launches, and support the scaling of B2B trade programs.
The Executive Assistant will manage the founder's daily calendar and inbox while overseeing the client transaction process flow. They are responsible for maintaining CRM records and providing high-level, white-glove communication to international high-net-worth clients.
The specialist will identify and secure high-quality editorial backlink placements through targeted outreach and relationship management. They are responsible for tracking performance metrics, monitoring backlink quality, and providing weekly reports on progress and referring domain growth.
The virtual assistant will manage patient communications, including phone calls and emails, while assisting with medication refill requests and scheduling inquiries. Additionally, the role involves maintaining standard operating procedures to support the practice's transition to a cash-based model.
The Virtual Assistant will manage calendars, organize inboxes, and provide general administrative support across two businesses. Additionally, the role involves holding the client accountable through regular check-ins and tracking progress on daily tasks.
The role involves conducting outbound calls to senior executives to establish rapport and create business opportunities. You will be responsible for following a structured sales script, documenting call outcomes, and maintaining consistent follow-up activity.
The Virtual Assistant will manage administrative, operational, and marketing tasks for a residential construction company, including project documentation and supplier coordination. They will also maintain business systems, handle social media content, and ensure compliance with health and safety standards.
The specialist will support business owners across the full lifecycle of residential construction projects, including sales, estimating, and project administration. They will also manage operational systems, improve workflows using AI tools, and assist with social media content creation.
The role involves providing comprehensive administrative and operational support to two founders, including calendar management, document preparation, and communication oversight. Additionally, the position requires managing invoicing, tracking financial records, and implementing systems to improve administrative efficiency.
The specialist will manage inbound leads, conduct consultative sales calls, and close high-ticket treatment packages for a medical aesthetics practice. They are also responsible for reactivating dormant leads and maintaining accurate records within the CRM.
The Business Development Representative will conduct outbound cold calls to government prospects to introduce the company's software. They are responsible for qualifying leads and booking product demos for the sales team while maintaining accurate activity logs.
The role involves providing executive support to the founder by managing his inbox and calendar while overseeing SEO content execution and operations. You will also be responsible for building and managing a small team of content writers and implementing AI-driven workflows.
The specialist will research and identify government grant opportunities in the US and Canada while managing the full lifecycle of applications. They are responsible for writing high-quality proposals, liaising with stakeholders, and maintaining accurate records of the grant pipeline.
Manage administrative and operational tasks including calendar scheduling, travel bookings, and business research across multiple ventures. Create professional presentations and handle communication on behalf of the entrepreneur.
The role involves managing executive calendars, travel, and communications while developing and improving internal operational systems and workflows. You will also handle financial administration, including bookkeeping and invoice management, while acting as a primary point of contact for clients.
The assistant will manage administrative tasks including mortgage and rent tracking, email and calendar management, and vendor coordination. They will also provide general executive support across various business ventures such as construction, property management, and franchise operations.
The coordinator will serve as the primary point of contact for homeowners, managing customer enquiries, scheduling inspections, and maintaining CRM records. They will also support daily business operations, project documentation, and marketing initiatives to ensure smooth project lifecycles.
The Executive Assistant will manage complex international calendars, travel arrangements, and professional communications for the CEO. They will also track project deadlines, coordinate meetings, and identify opportunities to improve executive productivity.
The Patient Coordinator will manage patient communications, schedule appointments, and maintain accurate records within the EMR system. They are responsible for delivering a welcoming experience while ensuring the smooth day-to-day administrative operations of the pediatric practice.
The Business Development Executive will generate new business opportunities through strategic outreach and manage the full sales pipeline from discovery to closing. They will collaborate with the recruitment team to ensure successful client handovers and maintain long-term relationships with prospective and existing clients.
The Talent Acquisition Executive will source and screen high-quality candidates across various industries while managing pipelines in the ATS and CRM. They will collaborate with account managers to understand client needs and ensure an exceptional candidate experience throughout the hiring process.
The Marketing Assistant will schedule and publish content across social media platforms while managing blog content in WordPress. They will also assist with email marketing campaigns, create graphics in Canva, and edit short-form marketing videos.
The Executive Assistant will manage executive calendars, email inboxes, and CRM updates while providing general administrative support. They will also perform basic bookkeeping tasks using QuickBooks and prepare financial reports for the business partners.
The specialist will manage the full revenue cycle, including charge capture, claim submission, denial management, and patient collections. They will also serve as the primary point of contact for patients and insurance payers while providing accurate financial reporting to management.
Provide high-level administrative support to the President of a real estate private equity firm, including calendar and travel management. Conduct market research and prepare briefing documents and pitch decks to support investment opportunities.
The role involves managing patient intake, organizing electronic medical records, and coordinating scheduling between providers and the surgery center. It also includes handling professional correspondence and supporting the integration of AI tools into workflows.
Manage business and personal scheduling, communications, and travel arrangements for an app development studio owner. Provide general life-admin support including personal errands, research, and light social media assistance.
Provide high-level executive and personal support to the founder of a media company, including calendar, travel, and inbox management. Assist with operational tasks, client outreach, and the integration of AI tools to improve business efficiency.
Manage high-volume patient communications, including phone calls, emails, and scheduling. Coordinate specialist referrals, insurance authorizations, and the delivery of test results to patients.
Manage a fast-changing weekly schedule and coordinate travel, meetings, and personal logistics for a senior government official. Handle urgent, time-sensitive requests and ad hoc purchasing across various time zones.
Maintain daily financial records in QuickBooks Online to ensure up-to-date executive summaries. Manage project data entry and administrative record-keeping within Builder Trend.
The role involves acting as the first point of contact for clients and managing day-to-day business administration. Responsibilities expand into preparing project estimates and entering quotations into the JobThread CRM system.
Provide high-level executive support including calendar and travel management for company leadership. Oversee hiring operations, HR administration, and general business operations to ensure organizational efficiency.
Manage front desk operations by confirming appointments and responding to patient text messages via Ring Central. Coordinate scheduling across multiple providers using Dr. Chrono and collect patient insurance details.
Maintain accurate bookkeeping records and perform month-end close procedures for multiple client accounts using QuickBooks. Ensure all financial records comply with GAAP and are audit-ready each month.
Manage and execute email marketing campaigns and contact segmentation using HubSpot. Oversee LinkedIn engagement and create professional content tailored for white-collar audiences.
Provide general legal administrative support, including case organization and calendar management for an attorney. Handle document filing with courts and perform financial data entry for guardianship accountings.
Manage the CEO's personal and household life, including family calendars, school communications, and personal appointments. Optimize efficiency by implementing AI tools and workflows to ensure seamless daily operations.
Coordinate travel bookings and event logistics for the Sales Manager and international speakers. Manage venue sourcing, hotel accommodations, and itinerary tracking for multi-city tours and large-scale company events.
Provide comprehensive administrative and operational support to the founder, focusing on email and calendar management. Conduct research on customers and industry events while tracking projects using tools like Linear.
The role involves acting as the primary point of contact for clients and preparing financial plans using eMoney. It also requires managing client records in the CRM and coordinating with the Financial Advisor to streamline internal processes.
Coordinate domestic and international shipments while maintaining accurate commercial shipping documentation and HS codes. Support internal operational processes and liaise with suppliers and logistics partners to ensure smooth order fulfilment.
Manage a portfolio of Shopify merchants by leading onboarding, store configuration, and ongoing account optimization. Act as the primary point of contact to ensure project delivery and provide strategic guidance on e-commerce best practices.
The role involves managing day-to-day finance administration, including processing purchase and sales invoices and reconciling financial transactions. The bookkeeper will maintain accurate records using Xero and support the accounts team with ad hoc tasks.
Manage the onboarding pipeline for insurance agents by coordinating licensing, contracting, and exam scheduling. Maintain consistent engagement through regular text-based follow-ups and CRM record updates.
Provide high-level executive and personal support to the principal of a private family office, managing calendars, travel, and daily workflows. Conduct due diligence research and manage operational projects to reduce the principal's administrative burden.
Own and execute creative strategy and design for email campaigns and paid social ads using Figma and Klaviyo. Implement AI tools to optimize internal workflows and maintain structured organizational systems across various platforms.
The representative will conduct outbound calls to limousine companies to generate qualified leads and book discovery meetings. They are also responsible for maintaining accurate records in the CRM and eventually conducting live product demos.
Oversee day-to-day operations of a short-term rental portfolio, including guest communication and review management. Coordinate cleaning schedules and manage maintenance vendors to ensure properties are guest-ready.
Provide backend operational support including bookkeeping, data entry, and project administration for a landscaping company. Manage client follow-ups regarding invoices and estimates while maintaining accurate company records.
Serve as the primary point of contact for clients, managing communications, discovery calls, and lead qualification. Provide administrative support including CRM maintenance, client onboarding, and basic billing via QuickBooks.
Manage accounts receivable by monitoring aging reports, following up on past due balances, and processing payments. Handle billing functions including invoice creation in Crown software and coordinating data uploads to QuickBooks Online.
The role involves managing customer communications and coordinating logistics, inventory, and fulfillment to ensure operational excellence. The coordinator acts as a bridge between customers, warehouses, and leadership to resolve issues and improve internal workflows.
The role focuses on protecting the executive's time through rigorous inbox and calendar management. It involves triaging communications and ensuring smooth internal operational flow and task completion.
Provide high-level executive support to the founder, managing complex logistics, international travel, and administrative tasks. Oversee operational bottlenecks, vendor sourcing, and sales outreach campaigns to amplify leadership productivity.
The role involves taking full ownership of the brand's growth strategy, managing the Shopify store, and directing a team of content and marketing specialists. Additionally, the manager will handle customer service, inventory forecasting, and reporting revenue progress to the founder.
Manage Shopify store accuracy by uploading inventory with correct details and pricing. Handle purchase order processing, inventory spot-checks, and vendor coordination to ensure stock precision.
Manage inbound client inquiries and schedule appointments using HoneyBook to ensure fast follow-up. Handle professional email correspondence and post pre-defined content to social media platforms.
Manage paid ad campaigns on Meta and TikTok to drive lead generation and audience growth. Optimize the customer journey from social media to the Shopify store and support the build-out of email and SMS marketing systems.
The role involves repurposing long-form podcast episodes into short-form clips for platforms like TikTok, Instagram, and YouTube. The coordinator will also manage the content calendar and develop growth strategies to expand the podcast's audience.
Provide high-level research and operational support to an entrepreneur and investor across multiple companies. This includes analyzing investment opportunities, reviewing legal documents, and leveraging AI tools to optimize business workflows.
Manage and execute social media content across Instagram, Facebook, and Pinterest, including the creation of Reels and static posts. Handle email marketing automations and sequences via Brevo and conduct targeted vendor outreach on Instagram.
Build and launch a high-end personal brand website and set up the complete digital infrastructure, including email and domain configuration. Create sales funnels and automated email sequences to support a book launch and online course.
Manage high-volume email inboxes, organize digital files, and handle basic data entry and invoicing via QuickBooks. Provide general operational support and scheduling to help the business owner scale the title agency.
Coordinate air freight import recoveries by acting as the communication bridge between customers, warehouse teams, and drivers. Manage shipment documentation, update TMS systems, and prioritize urgent operational requests to ensure efficient cargo movement.
Manage day-to-day e-commerce operations for Amazon and Walmart, focusing on inventory forecasting and replenishment. Handle order processing, shipping documentation, and financial data entry in QuickBooks.
Manage day-to-day financial operations including transaction recording, bank reconciliations, and AP/AR management within QuickBooks. Prepare financial reports and support e-commerce inventory tracking and month-end closing processes.
Support a luxury travel agency owner with back-end operations, including itinerary creation in Travify and client experience management. Handle supplier coordination, CRM data integrity, light bookkeeping, and weekly payroll processing.
Provide direct administrative and operational support to the company owner, including managing communications and daily automation checks. Responsibilities include website content updates, stock level maintenance, and filtering inbound inquiries.
Provide executive support to the founder by managing emails, action items, and wholesale communications. Handle customer service inquiries and investigate order issues within Shopify to reduce the founder's workload.
Support a fractional CMO by managing social media posting, content creation, and scheduling for multiple client brands. Responsibilities include monitoring ad performance, pulling KPI reports, and providing general marketing administrative support.
Manage lead intake and CRM updates using GoHighLevel to ensure efficient client onboarding for a legal practice. Provide executive administrative support including calendar coordination, inbox monitoring, and assisting with email marketing campaigns.
Provide high-level administrative support to the CEO, COO, and President, focusing on complex scheduling and inbox management. Manage CRM workflows in Salesforce and coordinate client logistics and social media visibility.
The SDR is responsible for generating targeted lead lists and conducting outbound cold calls to prospective shipping clients. The primary goal is to qualify leads and book appointments for senior sales closers.
Execute paid and organic social media campaigns across Meta and LinkedIn based on provided strategies and assets. Manage content scheduling, basic graphic creation in Canva, and provide performance reporting and optimizations.
Manage day-to-day administrative tasks including billing entries in Clio and the NY State voucher system. Handle scheduling, client correspondence, and file organization to support a solo law practice.
Manage and respond to a high volume of daily emails with accuracy and professionalism. Ensure brand alignment and organize incoming requests to prevent missed communications.
Provide direct executive and personal support to the CEO by managing communications, calendars, and fundraising outreach. Handle general administration, expense claims, and the migration of data into Monday.com for better project tracking.
Provide high-level administrative and executive support to the owner of an events and entertainment business. Focus on managing lead follow-ups, coordinating event logistics, and handling venue documentation to ensure seamless operations.
Manage day-to-day bookkeeping, reconciliations, and financial reporting across multiple entities using QuickBooks Online. Handle corporate expense management via Ramp and process payroll and employee administration through Gusto.
Provide administrative and operational support to a founder across beauty services, e-commerce, and education businesses. Key tasks include managing client communications, Shopify backend updates, and tracking student enrollments.
Act as the first point of contact for inbound calls, routing them to correct departments using a decision tree. Perform light administrative tasks including CRM updates and data entry to support business operations.
Manage workflows and project tracking in Monday.com for a creative business and design agency. Handle executive administrative tasks including inbox, calendar, and customer communication via Shopify.
Provide high-level administrative and operational support to a VP of Operations & Finance, focusing on calendar management and document organization. Manage expense tracking, light bookkeeping, and coordinate documentation for construction projects.
The Video Editor will create and repurpose engaging video content for social media and marketing campaigns. They will also collaborate with the team to manage multiple projects while suggesting improvements to editing workflows.
The role involves managing administrative tasks, calendar scheduling, and travel logistics to support the founder. Additionally, the assistant will support marketing efforts by identifying influencers and tracking performance metrics for ad campaigns.
The role involves scheduling swim instructors across multiple regions and ensuring efficient route planning. Additionally, the assistant will manage inbound customer communications via phone, SMS, and email while maintaining high service standards.
The Immigration Virtual Assistant will independently complete U.S. immigration forms and manage supporting documentation for a law office. They will also handle client follow-ups and ensure data accuracy across various immigration software systems.
The role involves conducting deep ad research and engineering raw assets into high-converting Meta ads using data-driven insights. You will work closely with creative strategists to iterate, analyze, and launch high volumes of performance-based creative content.
The role involves managing daily administrative tasks, client scheduling, and professional communication within a mental health practice. A primary focus is on medical billing, including submitting insurance claims, reconciliation, and following up on unpaid accounts.
The role involves conducting deep ad research and engineering raw assets into high-converting Meta ads using data-driven insights. You will work closely with creative strategists to iterate, analyze, and launch high volumes of performance-based creative content.
This role focuses heavily on financial operations, bookkeeping, payroll support, and financial reporting across multiple operating units within a growing franchise organization. Key duties include managing accounts payable/receivable, processing invoices, maintaining QuickBooks records, and generating daily financial reports.
This role involves supporting two founders across business operations, including managing calendars, coordinating daily tasks in Notion, and handling recruiting/contractor management via Upwork. The assistant will also coordinate light finance tasks and manage personal life logistics such as household staff and travel arrangements.
The role involves administrative and operational support for the owner, focusing on coordinating project logistics, maintaining organized records for quotes and job progress, and assisting with travel and equipment arrangements for installation projects. Key tasks include maintaining job and quote tracking logs and coordinating necessary equipment rentals with suppliers.
The Executive Assistant will provide full-time administrative support to the Head of Legal, focusing primarily on complex calendar management, expense reporting using SAP Concur, and coordinating executive travel logistics. Additional duties include providing general administrative support, assisting with meeting preparation, and supporting deck creation for the executive team.
