The Sales & Patient Coordinator will manage the clinic's sales pipeline by responding to new leads and conducting reactivation campaigns to ensure a full appointment schedule. They are responsible for providing a professional first point of contact and maintaining accurate patient records within the EMR system.
Manage the studio inbox, bookings, memberships, payments, schedules, records, and monthly corporate invoicing while providing warm, timely client support. Assist the Sales Manager with lead follow-up and retention, and support marketing through social media posts, event promotion, email campaigns, and member communications.
Manage the founder’s inbox, calendar, priorities, follow-ups, and meeting actions, while tracking projects and outstanding items to keep work moving. Edit investor presentations, monitor Slack, handle forwarded calls, and coordinate personal administrative tasks.
The Maintenance Coordinator will manage the full lifecycle of property maintenance requests, from intake and vendor dispatching to invoice auditing. They will serve as the primary liaison between tenants and vendors to ensure efficient, cost-effective, and high-quality resolution of property issues.
The role involves providing hands-on support to the finance team with accounts payable, accounts receivable, reconciliations, and month-end close activities. You will also assist with inventory reporting and maintain accurate financial data using accounting software.
Coordinate and monitor freight shipments while communicating with carriers to ensure timely delivery. Troubleshoot delivery delays and resolve routing issues while keeping internal operations and customer support teams informed.
The EDI & Reporting Coordinator will manage and monitor purchase orders through EDI systems while troubleshooting any processing or transaction issues. They will also maintain accurate customer coffee reports and identify opportunities to streamline reporting processes using Excel and AI tools.
The Collections Specialist will take full ownership of accounts receivable, including proactive outreach to clients for past-due payments and resolving billing disputes. They will also manage invoicing, maintain accurate financial records, and implement process improvements to optimize cash flow.
The Tax Resolution Assistant is responsible for gathering and organizing client tax documents, managing data entry into tax software, and maintaining accurate case records. They also support the resolution team by tracking document flow, identifying discrepancies, and communicating professionally with clients.
The Executive Assistant will manage email inboxes, vendor relations, and invoice processing while supporting social media engagement and content creation. They will also perform quality checks on website orders and provide basic customer support for telehealth patients.
The role involves executing marketing strategies by creating social media content, managing email campaigns, and maintaining content calendars. You will also assist with blog production and support the founder with various marketing tasks across multiple health-tech brands.
The Executive Assistant will manage complex travel itineraries, conference deadlines, and calendar scheduling for the founder. Additionally, they will handle email triage, CRM maintenance, and provide administrative support using AI tools.
Coordinate front-desk communications, patient appointments, enquiry follow-up, booking conversion, retention, and accurate administrative records. Support approved social media and digital operations, manage tasks and escalations, and help improve clinic workflows and patient experience.
The General Manager will oversee daily facility operations, optimize multidisciplinary clinical workflows, and manage practice metrics to ensure high-performance delivery. They will lead cross-functional teams and maintain a premier, athlete-first environment while managing financial reporting and operational budgets.
The role involves managing the day-to-day social media workflow, including editing and repurposing long-form video content into short-form clips. You will also be responsible for optimizing content using AI tools and scheduling posts across YouTube, Facebook, and Instagram.
The role involves managing technical infrastructure, including GoHighLevel configurations, Stripe integrations, and project tracking in ClickUp. Additionally, the specialist will create marketing assets and provide technical support for client onboarding and ad campaign launches.
The Executive Assistant will manage complex calendar scheduling, inbox triage, and travel logistics while leveraging AI tools to prepare briefing materials. They will also ensure all tasks and commitments are accurately tracked within Notion databases.
The role involves managing the administrative backend of a psychiatric practice, including EHR migration to SimplePractice and office relocation logistics. The assistant will also handle patient communication, calendar management, and urgent clinical risk triage.
The Virtual Assistant will execute digital marketing strategies, including social media management, email campaign assembly, and content creation for a real estate client. They will also monitor engagement, manage digital assets, and collaborate with a Lead Marketing Strategist to optimize performance.
The role involves providing professional support to customers via phone, email, and chat while managing orders and logistics. You will collaborate with internal teams and vendors to resolve enquiries and ensure customer satisfaction.
The Virtual Assistant will support the founder by managing day-to-day operations, including conducting research and maintaining CRM data. They will also assist with outreach efforts and help streamline organizational workflows.
Produce accurate interior architectural and millwork CAD drawings based on initial specifications and project briefs. Manage assigned drafting tasks efficiently while incorporating feedback and ensuring high-quality standards.
Provide day-to-day administrative support across three businesses, including invoicing, basic bookkeeping, financial recordkeeping, reporting, and spreadsheet maintenance. Track project progress and maintain organized digital files and records while assisting with general business operations.
Manage the CEO’s international calendar, travel, correspondence, meetings, and executive administration, while tracking approvals, deadlines, and follow-up actions. Prepare reports and presentations, coordinate events, and identify ways to improve executive productivity and internal processes.
The Executive Assistant will manage daily operations, including email and calendar management, meeting coordination, and project tracking. Additionally, the role involves handling personal tasks and research projects to support the business owner's efficiency.
The role involves planning and managing paid lead generation campaigns on Google and Facebook for B2B and B2C audiences. Additionally, the assistant will support brand-building efforts, manage local listings, and maintain the company's presence across various social media platforms.
You will produce high-performing video and static advertisements for paid social platforms by transforming raw footage and assets into compelling creative. Additionally, you will analyze performance metrics to iterate on hooks, messaging, and visuals to drive conversions.
The estimator is responsible for independently reviewing commercial construction plans to perform detailed roofing takeoffs and develop accurate material and labour estimates. They must manage multiple bids simultaneously, identify project risks, and prepare competitive bid packages for submission by strict deadlines.
The developer will build, configure, and maintain SharePoint solutions, Power Automate flows, and Power Apps to support business requirements. They are expected to work independently to troubleshoot issues, test solutions, and present completed work to the project lead.
The SharePoint Administrator will manage and maintain SharePoint Online environments, including site configuration, permissions, and user access. They will also troubleshoot technical issues, support migrations, and collaborate with the project team to ensure tasks are completed effectively.
The role involves managing calendars, emails, and administrative tasks across multiple businesses and personal ventures for an entrepreneur. You will act as a right-hand partner, coordinating meetings, conducting research, and ensuring efficient workflow across various professional and personal projects.
The Virtual Assistant will create listing drafts for eBay and Whatnot by researching product details and using provided photos. They are responsible for ensuring listings are accurate and ready for the owner's final review and publication.
The specialist will manage construction billing processes, including AIA forms, progress billing, and change orders. They will also handle accounts receivable, maintain financial records, and provide administrative support using QuickBooks Online and Salesforce.
The specialist will process investment and client administration tasks, including account openings, money movements, and maintenance. They will also collaborate with internal teams and custodians to resolve operational issues and ensure high-quality, accurate support.
Manage day-to-day people operations, HR administration, and recruitment coordination using ATS platforms. Prepare employment documentation, support onboarding/offboarding processes, and identify opportunities to automate workflows using AI.
The Virtual Executive Assistant will manage the advisor's calendar, handle communications, and perform light CRM and operational tasks. This role involves maintaining meeting cadences, updating Salesforce, and providing general administrative support.
The Executive Assistant will manage the founder's daily calendar and inbox while overseeing the client transaction process flow. They are responsible for maintaining CRM records and providing high-level, white-glove communication to international high-net-worth clients.
The specialist will identify and secure high-quality editorial backlink placements through targeted outreach and relationship management. They are responsible for tracking performance metrics, monitoring backlink quality, and providing weekly reports on progress and referring domain growth.
The virtual assistant will manage patient communications, including phone calls and emails, while assisting with medication refill requests and scheduling inquiries. Additionally, the role involves maintaining standard operating procedures to support the practice's transition to a cash-based model.
The specialist will research and identify government grant opportunities in the US and Canada while managing the full lifecycle of applications. They are responsible for writing high-quality proposals, liaising with stakeholders, and maintaining accurate records of the grant pipeline.
Manage administrative and operational tasks including calendar scheduling, travel bookings, and business research across multiple ventures. Create professional presentations and handle communication on behalf of the entrepreneur.
The assistant will manage administrative tasks including mortgage and rent tracking, email and calendar management, and vendor coordination. They will also provide general executive support across various business ventures such as construction, property management, and franchise operations.
The Marketing Assistant will schedule and publish content across social media platforms while managing blog content in WordPress. They will also assist with email marketing campaigns, create graphics in Canva, and edit short-form marketing videos.
Provide high-level administrative support to the President of a real estate private equity firm, including calendar and travel management. Conduct market research and prepare briefing documents and pitch decks to support investment opportunities.
Maintain daily financial records in QuickBooks Online to ensure up-to-date executive summaries. Manage project data entry and administrative record-keeping within Builder Trend.
Maintain accurate bookkeeping records and perform month-end close procedures for multiple client accounts using QuickBooks. Ensure all financial records comply with GAAP and are audit-ready each month.
The role involves managing day-to-day finance administration, including processing purchase and sales invoices and reconciling financial transactions. The bookkeeper will maintain accurate records using Xero and support the accounts team with ad hoc tasks.
