The Executive Assistant will manage daily operations, including email and calendar management, meeting coordination, and project tracking. Additionally, the role involves handling personal tasks and research projects to support the business owner's efficiency.
The role involves planning and managing paid lead generation campaigns on Google and Facebook for B2B and B2C audiences. Additionally, the assistant will support brand-building efforts, manage local listings, and maintain the company's presence across various social media platforms.
The Estimating & Operations Assistant will review architectural floor plans to extract measurements and prepare accurate project bids using Excel. They will also coordinate installation schedules, maintain project records, and assist with general administrative tasks to support business operations.
The Logistics Coordinator will manage the end-to-end supply chain, including sourcing, production, freight, and fulfillment coordination. They are responsible for maintaining accurate documentation, tracking shipments, and proactively resolving operational issues across multiple time zones.
You will produce high-performing video and static advertisements for paid social platforms by transforming raw footage and assets into compelling creative. Additionally, you will analyze performance metrics to iterate on hooks, messaging, and visuals to drive conversions.
The role involves managing email and administrative tasks while providing technical support for Shopify operations and product visualization. You will also assist with marketing content, data reporting, and the improvement of internal operational workflows.
The role involves managing social media content, community engagement, and press outreach for hospitality and wellness brands. You will also be responsible for influencer research, newsletter drafting, and task management within the team.
The role involves providing high-level executive support to the founder while gradually taking ownership of day-to-day business operations and process improvements. You will manage administrative tasks, coordinate team members, and eventually transition into an Operations Manager position.
The Payment Operations Coordinator will manage day-to-day transaction flows, merchant onboarding, and reconciliation processes to ensure operational efficiency. They are also responsible for identifying payment exceptions, resolving disputes, and building scalable operational infrastructure as the business grows.
The Healthcare Virtual Assistant will manage administrative tasks including patient scheduling, billing claims, and prior authorizations. They will also maintain accurate patient records within the EHR and provide professional support to patients via phone.
The role involves providing customer support and technical assistance while managing administrative tasks and meeting organization. You will also leverage AI tools to streamline workflows and identify actionable items from meeting transcripts.
The role involves building and managing the customer journey funnel while streamlining operations across CRM, marketing, and EPOS systems. You will also handle daily administrative tasks, email triage, and the creation of marketing materials using Canva.
The estimator is responsible for independently reviewing commercial construction plans to perform detailed roofing takeoffs and develop accurate material and labour estimates. They must manage multiple bids simultaneously, identify project risks, and prepare competitive bid packages for submission by strict deadlines.
The role involves building and managing the customer journey funnel while streamlining day-to-day operations and marketing workflows. You will also be responsible for email triage, content design in Canva, and implementing automation tools to support business growth.
The role involves serving as the primary point of contact for a financial advisory practice by managing inbound calls, scheduling, and client communications. Additionally, the assistant will support team meetings, run client webinars, and maintain CRM records using AI tools.
The role involves owning the LinkedIn strategy and execution, including audience growth, engagement, and cross-promotion. Additionally, the manager will track campaign performance, report on trends, and support content creation for a professional audience.
The developer will modify, extend, and troubleshoot existing Shopify apps, themes, and integrations across three stores. They will work closely with the Shopify Manager to implement technical improvements and support complex B2B pricing structures.
The role involves editing high-converting, performance-focused ads for e-commerce brands and analyzing campaign data to refine creative strategies. Designers will manage creative assets for high-budget campaigns and iterate based on metrics like hook rates and retention curves.
The specialist will manage outbound sales outreach and CRM maintenance to book qualified meetings for the co-founder. They are expected to hit activity targets and utilize AI tools to streamline lead generation and data entry processes.
The developer will build, configure, and maintain SharePoint solutions, Power Automate flows, and Power Apps to support business requirements. They are expected to work independently to troubleshoot issues, test solutions, and present completed work to the project lead.
The Tax Resolution Assistant is responsible for gathering, organizing, and entering client tax documentation into software systems while maintaining accurate records. They also support the resolution team by tracking case progress, identifying data discrepancies, and communicating professionally with clients.
The administrator will manage day-to-day bookkeeping, financial records, and payroll using QuickBooks while coordinating property management tasks. Responsibilities also include handling tenant communications, leasing administration, and providing general administrative support across multiple business entities.
The SharePoint Administrator will manage and maintain SharePoint Online environments, including site configuration, permissions, and user access. They will also troubleshoot technical issues, support migrations, and collaborate with the project team to ensure tasks are completed effectively.
The role involves providing patient and administrative support by managing inbound calls, scheduling appointments, and handling patient inquiries. You will also assist with billing, invoicing, and maintaining accurate patient records to ensure the practice runs smoothly.
The role involves managing calendars, emails, and administrative tasks across multiple businesses and personal ventures for an entrepreneur. You will act as a right-hand partner, coordinating meetings, conducting research, and ensuring efficient workflow across various professional and personal projects.
Manage day-to-day customer support communication via email and respond to inquiries from healthcare professionals. Provide administrative support to the Head of Product, including scheduling and maintaining organized documentation.
The Executive Assistant will provide high-level administrative and operational support, including managing emails, coordinating events, and maintaining internal systems. They will proactively handle tasks, improve workflow efficiency, and ensure clear communication between the executive and stakeholders.
Manage travel logistics, including transportation, hotel preferences, and supplier communications to ensure seamless client experiences. Support the lead advisor by tracking trip details, confirming amenities, and maintaining accurate client information in internal systems.
Create high-performing direct response advertisements for e-commerce and D2C brands to drive sales and engagement. Analyze advertising performance data to iterate on creative concepts and optimize for conversion.
The role involves executing social media, email marketing, and paid advertising campaigns while providing general administrative support to the team. You will also be responsible for managing content calendars, tracking campaign performance, and handling inbound customer inquiries.
The Virtual Assistant will create listing drafts for eBay and Whatnot by researching product details and using provided photos. They are responsible for ensuring listings are accurate and ready for the owner's final review and publication.
The Executive Assistant will manage the executive's inbox, calendar, and travel arrangements while providing general administrative support for business and personal matters. They will also handle document preparation, online research, and act as a professional liaison for various business entities.
The specialist will manage construction billing processes, including AIA forms, progress billing, and change orders. They will also handle accounts receivable, maintain financial records, and provide administrative support using QuickBooks Online and Salesforce.
The specialist will process investment and client administration tasks, including account openings, money movements, and maintenance. They will also collaborate with internal teams and custodians to resolve operational issues and ensure high-quality, accurate support.
You will manage and optimize the company's HubSpot CRM, databases, and operational workflows to ensure business efficiency. Additionally, you will identify opportunities for automation, maintain KPI reporting, and provide administrative support across various business functions.
The Inside Sales Agent will conduct high-volume outbound cold calling to re-engage and qualify dormant real estate leads from the CRM. They are responsible for gathering buyer criteria and booking qualified appointments for the real estate agents.
The role involves supporting the marketing lead with social media coordination, content creation, and website updates. Additionally, the assistant will handle marketing operations, HubSpot administration, and various administrative tasks to support the firm's growth.
The role involves providing essential administrative support to a mental health practice, including managing documentation, lab tasks, and prior authorizations. You will also be responsible for coordinating referrals, handling phone communications, and streamlining administrative processes.
Manage day-to-day people operations, HR administration, and recruitment coordination using ATS platforms. Prepare employment documentation, support onboarding/offboarding processes, and identify opportunities to automate workflows using AI.
The Virtual Executive Assistant will manage the advisor's calendar, handle communications, and perform light CRM and operational tasks. This role involves maintaining meeting cadences, updating Salesforce, and providing general administrative support.
Manage and optimize three Shopify websites, including two e-commerce storefronts and one wholesale catalog site. Proactively identify site issues, handle large-scale product launches, and support the scaling of B2B trade programs.
The Executive Assistant will manage the founder's daily calendar and inbox while overseeing the client transaction process flow. They are responsible for maintaining CRM records and providing high-level, white-glove communication to international high-net-worth clients.
The specialist will identify and secure high-quality editorial backlink placements through targeted outreach and relationship management. They are responsible for tracking performance metrics, monitoring backlink quality, and providing weekly reports on progress and referring domain growth.
The virtual assistant will manage patient communications, including phone calls and emails, while assisting with medication refill requests and scheduling inquiries. Additionally, the role involves maintaining standard operating procedures to support the practice's transition to a cash-based model.
The Virtual Assistant will manage calendars, organize inboxes, and provide general administrative support across two businesses. Additionally, the role involves holding the client accountable through regular check-ins and tracking progress on daily tasks.
The role involves conducting outbound calls to senior executives to establish rapport and create business opportunities. You will be responsible for following a structured sales script, documenting call outcomes, and maintaining consistent follow-up activity.
The Business Development Representative will conduct outbound cold calls to government prospects to introduce the company's software. They are responsible for qualifying leads and booking product demos for the sales team while maintaining accurate activity logs.
The role involves providing executive support to the founder by managing his inbox and calendar while overseeing SEO content execution and operations. You will also be responsible for building and managing a small team of content writers and implementing AI-driven workflows.
The specialist will research and identify government grant opportunities in the US and Canada while managing the full lifecycle of applications. They are responsible for writing high-quality proposals, liaising with stakeholders, and maintaining accurate records of the grant pipeline.
Manage administrative and operational tasks including calendar scheduling, travel bookings, and business research across multiple ventures. Create professional presentations and handle communication on behalf of the entrepreneur.
The assistant will manage administrative tasks including mortgage and rent tracking, email and calendar management, and vendor coordination. They will also provide general executive support across various business ventures such as construction, property management, and franchise operations.
The Business Development Executive will generate new business opportunities through strategic outreach and manage the full sales pipeline from discovery to closing. They will collaborate with the recruitment team to ensure successful client handovers and maintain long-term relationships with prospective and existing clients.
The Talent Acquisition Executive will source and screen high-quality candidates across various industries while managing pipelines in the ATS and CRM. They will collaborate with account managers to understand client needs and ensure an exceptional candidate experience throughout the hiring process.
The Marketing Assistant will schedule and publish content across social media platforms while managing blog content in WordPress. They will also assist with email marketing campaigns, create graphics in Canva, and edit short-form marketing videos.
The specialist will manage the full revenue cycle, including charge capture, claim submission, denial management, and patient collections. They will also serve as the primary point of contact for patients and insurance payers while providing accurate financial reporting to management.
Provide high-level administrative support to the President of a real estate private equity firm, including calendar and travel management. Conduct market research and prepare briefing documents and pitch decks to support investment opportunities.
The role involves managing patient intake, organizing electronic medical records, and coordinating scheduling between providers and the surgery center. It also includes handling professional correspondence and supporting the integration of AI tools into workflows.
Manage business and personal scheduling, communications, and travel arrangements for an app development studio owner. Provide general life-admin support including personal errands, research, and light social media assistance.
Provide high-level executive and personal support to the founder of a media company, including calendar, travel, and inbox management. Assist with operational tasks, client outreach, and the integration of AI tools to improve business efficiency.
Manage a fast-changing weekly schedule and coordinate travel, meetings, and personal logistics for a senior government official. Handle urgent, time-sensitive requests and ad hoc purchasing across various time zones.
Maintain daily financial records in QuickBooks Online to ensure up-to-date executive summaries. Manage project data entry and administrative record-keeping within Builder Trend.
Provide high-level executive support including calendar and travel management for company leadership. Oversee hiring operations, HR administration, and general business operations to ensure organizational efficiency.
The role involves acting as the first point of contact for clients and managing day-to-day business administration. Responsibilities expand into preparing project estimates and entering quotations into the JobThread CRM system.
Manage front desk operations by confirming appointments and responding to patient text messages via Ring Central. Coordinate scheduling across multiple providers using Dr. Chrono and collect patient insurance details.
Maintain accurate bookkeeping records and perform month-end close procedures for multiple client accounts using QuickBooks. Ensure all financial records comply with GAAP and are audit-ready each month.
Manage and execute email marketing campaigns and contact segmentation using HubSpot. Oversee LinkedIn engagement and create professional content tailored for white-collar audiences.
Provide general legal administrative support, including case organization and calendar management for an attorney. Handle document filing with courts and perform financial data entry for guardianship accountings.
Manage the CEO's personal and household life, including family calendars, school communications, and personal appointments. Optimize efficiency by implementing AI tools and workflows to ensure seamless daily operations.
Coordinate travel bookings and event logistics for the Sales Manager and international speakers. Manage venue sourcing, hotel accommodations, and itinerary tracking for multi-city tours and large-scale company events.
Provide comprehensive administrative and operational support to the founder, focusing on email and calendar management. Conduct research on customers and industry events while tracking projects using tools like Linear.
The role involves acting as the primary point of contact for clients and preparing financial plans using eMoney. It also requires managing client records in the CRM and coordinating with the Financial Advisor to streamline internal processes.
Coordinate domestic and international shipments while maintaining accurate commercial shipping documentation and HS codes. Support internal operational processes and liaise with suppliers and logistics partners to ensure smooth order fulfilment.
Manage a portfolio of Shopify merchants by leading onboarding, store configuration, and ongoing account optimization. Act as the primary point of contact to ensure project delivery and provide strategic guidance on e-commerce best practices.
The role involves managing day-to-day finance administration, including processing purchase and sales invoices and reconciling financial transactions. The bookkeeper will maintain accurate records using Xero and support the accounts team with ad hoc tasks.
Provide high-level executive and personal support to the principal of a private family office, managing calendars, travel, and daily workflows. Conduct due diligence research and manage operational projects to reduce the principal's administrative burden.
Manage the onboarding pipeline for insurance agents by coordinating licensing, contracting, and exam scheduling. Maintain consistent engagement through regular text-based follow-ups and CRM record updates.
The representative will conduct outbound calls to limousine companies to generate qualified leads and book discovery meetings. They are also responsible for maintaining accurate records in the CRM and eventually conducting live product demos.
Own and execute creative strategy and design for email campaigns and paid social ads using Figma and Klaviyo. Implement AI tools to optimize internal workflows and maintain structured organizational systems across various platforms.
Oversee day-to-day operations of a short-term rental portfolio, including guest communication and review management. Coordinate cleaning schedules and manage maintenance vendors to ensure properties are guest-ready.
Provide backend operational support including bookkeeping, data entry, and project administration for a landscaping company. Manage client follow-ups regarding invoices and estimates while maintaining accurate company records.
Serve as the primary point of contact for clients, managing communications, discovery calls, and lead qualification. Provide administrative support including CRM maintenance, client onboarding, and basic billing via QuickBooks.
Manage accounts receivable by monitoring aging reports, following up on past due balances, and processing payments. Handle billing functions including invoice creation in Crown software and coordinating data uploads to QuickBooks Online.
The role involves managing customer communications and coordinating logistics, inventory, and fulfillment to ensure operational excellence. The coordinator acts as a bridge between customers, warehouses, and leadership to resolve issues and improve internal workflows.
The role focuses on protecting the executive's time through rigorous inbox and calendar management. It involves triaging communications and ensuring smooth internal operational flow and task completion.
Provide high-level executive support to the founder, managing complex logistics, international travel, and administrative tasks. Oversee operational bottlenecks, vendor sourcing, and sales outreach campaigns to amplify leadership productivity.
The role involves taking full ownership of the brand's growth strategy, managing the Shopify store, and directing a team of content and marketing specialists. Additionally, the manager will handle customer service, inventory forecasting, and reporting revenue progress to the founder.
Manage Shopify store accuracy by uploading inventory with correct details and pricing. Handle purchase order processing, inventory spot-checks, and vendor coordination to ensure stock precision.
Manage inbound client inquiries and schedule appointments using HoneyBook to ensure fast follow-up. Handle professional email correspondence and post pre-defined content to social media platforms.
Manage paid ad campaigns on Meta and TikTok to drive lead generation and audience growth. Optimize the customer journey from social media to the Shopify store and support the build-out of email and SMS marketing systems.
The role involves repurposing long-form podcast episodes into short-form clips for platforms like TikTok, Instagram, and YouTube. The coordinator will also manage the content calendar and develop growth strategies to expand the podcast's audience.
Provide high-level research and operational support to an entrepreneur and investor across multiple companies. This includes analyzing investment opportunities, reviewing legal documents, and leveraging AI tools to optimize business workflows.
Manage and execute social media content across Instagram, Facebook, and Pinterest, including the creation of Reels and static posts. Handle email marketing automations and sequences via Brevo and conduct targeted vendor outreach on Instagram.
Build and launch a high-end personal brand website and set up the complete digital infrastructure, including email and domain configuration. Create sales funnels and automated email sequences to support a book launch and online course.
Manage high-volume email inboxes, organize digital files, and handle basic data entry and invoicing via QuickBooks. Provide general operational support and scheduling to help the business owner scale the title agency.
Coordinate air freight import recoveries by acting as the communication bridge between customers, warehouse teams, and drivers. Manage shipment documentation, update TMS systems, and prioritize urgent operational requests to ensure efficient cargo movement.
Manage day-to-day e-commerce operations for Amazon and Walmart, focusing on inventory forecasting and replenishment. Handle order processing, shipping documentation, and financial data entry in QuickBooks.
Manage day-to-day financial operations including transaction recording, bank reconciliations, and AP/AR management within QuickBooks. Prepare financial reports and support e-commerce inventory tracking and month-end closing processes.
Support a luxury travel agency owner with back-end operations, including itinerary creation in Travify and client experience management. Handle supplier coordination, CRM data integrity, light bookkeeping, and weekly payroll processing.
Provide direct administrative and operational support to the company owner, including managing communications and daily automation checks. Responsibilities include website content updates, stock level maintenance, and filtering inbound inquiries.
Support a fractional CMO by managing social media posting, content creation, and scheduling for multiple client brands. Responsibilities include monitoring ad performance, pulling KPI reports, and providing general marketing administrative support.
Provide executive support to the founder by managing emails, action items, and wholesale communications. Handle customer service inquiries and investigate order issues within Shopify to reduce the founder's workload.
Provide high-level administrative support to the CEO, COO, and President, focusing on complex scheduling and inbox management. Manage CRM workflows in Salesforce and coordinate client logistics and social media visibility.
The SDR is responsible for generating targeted lead lists and conducting outbound cold calls to prospective shipping clients. The primary goal is to qualify leads and book appointments for senior sales closers.
Manage day-to-day administrative tasks including billing entries in Clio and the NY State voucher system. Handle scheduling, client correspondence, and file organization to support a solo law practice.
Execute paid and organic social media campaigns across Meta and LinkedIn based on provided strategies and assets. Manage content scheduling, basic graphic creation in Canva, and provide performance reporting and optimizations.
Manage and respond to a high volume of daily emails with accuracy and professionalism. Ensure brand alignment and organize incoming requests to prevent missed communications.
Provide direct executive and personal support to the CEO by managing communications, calendars, and fundraising outreach. Handle general administration, expense claims, and the migration of data into Monday.com for better project tracking.
Manage day-to-day bookkeeping, reconciliations, and financial reporting across multiple entities using QuickBooks Online. Handle corporate expense management via Ramp and process payroll and employee administration through Gusto.
Provide high-level administrative and executive support to the owner of an events and entertainment business. Focus on managing lead follow-ups, coordinating event logistics, and handling venue documentation to ensure seamless operations.
Provide administrative and operational support to a founder across beauty services, e-commerce, and education businesses. Key tasks include managing client communications, Shopify backend updates, and tracking student enrollments.
Act as the first point of contact for inbound calls, routing them to correct departments using a decision tree. Perform light administrative tasks including CRM updates and data entry to support business operations.
Manage workflows and project tracking in Monday.com for a creative business and design agency. Handle executive administrative tasks including inbox, calendar, and customer communication via Shopify.
Provide high-level administrative and operational support to a VP of Operations & Finance, focusing on calendar management and document organization. Manage expense tracking, light bookkeeping, and coordinate documentation for construction projects.
The Video Editor will create and repurpose engaging video content for social media and marketing campaigns. They will also collaborate with the team to manage multiple projects while suggesting improvements to editing workflows.
The role involves managing administrative tasks, calendar scheduling, and travel logistics to support the founder. Additionally, the assistant will support marketing efforts by identifying influencers and tracking performance metrics for ad campaigns.
The role involves scheduling swim instructors across multiple regions and ensuring efficient route planning. Additionally, the assistant will manage inbound customer communications via phone, SMS, and email while maintaining high service standards.
The Immigration Virtual Assistant will independently complete U.S. immigration forms and manage supporting documentation for a law office. They will also handle client follow-ups and ensure data accuracy across various immigration software systems.
The role involves managing daily administrative tasks, client scheduling, and professional communication within a mental health practice. A primary focus is on medical billing, including submitting insurance claims, reconciliation, and following up on unpaid accounts.
This role focuses heavily on financial operations, bookkeeping, payroll support, and financial reporting across multiple operating units within a growing franchise organization. Key duties include managing accounts payable/receivable, processing invoices, maintaining QuickBooks records, and generating daily financial reports.
