How much do virtual assistants make?

Virtual assistants earn $18-$75/hour depending on specialization. General VAs earn $18-$28/hour, executive assistants $30-$50/hour, and specialized VAs (legal, medical, marketing) $45-$75/hour. Full-time VA positions pay $38,000-$75,000 annually. US-based VAs earn $22-$40/hour; international VAs from Philippines earn $8-$18/hour for equivalent work. Top VAs with niche expertise and long-term clients exceed $100,000 annually.

What tasks do virtual assistants do?

Virtual assistants handle email management (inbox zero systems), calendar scheduling, travel booking, data entry, social media management, customer service, basic bookkeeping, and research. Executive VAs manage confidential communications, meeting preparation, and stakeholder coordination. Specialized VAs offer podcast production, real estate transaction coordination, e-commerce management, or marketing automation at premium rates.

How do I become a virtual assistant with no experience?

List transferable skills: organization, communication, computer proficiency, customer service, scheduling. Create profiles on Belay, Time Etc, and Upwork. Offer introductory rates ($18-$22/hour) to build reviews and testimonials. Specialize in one area (real estate, e-commerce, coaching businesses) to command higher rates faster. VA businesses become profitable within 3-6 months of consistent client acquisition. First clients often come from personal network referrals.

What software should virtual assistants know?

Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office are mandatory. Project management tools (Asana, Trello, Monday.com, ClickUp) manage client work. Communication platforms (Slack, Zoom) enable client collaboration. Password managers (LastPass, 1Password) secure client accounts. Scheduling tools (Calendly, Acuity) automate appointments. Social media VAs need Buffer or Hootsuite. Bookkeeping VAs need QuickBooks or Xero.

How do virtual assistants find clients?

VA agencies (Belay, Time Etc, Boldly) provide steady client flow at $18-$30/hour after platform fees. Freelance platforms (Upwork, Fiverr) enable direct client acquisition at higher rates. LinkedIn outreach to entrepreneurs and small business owners converts at 3-5%. Facebook groups for target industries (coaches, realtors, e-commerce) provide warm leads. Referrals from satisfied clients are the primary growth channel—ask every client for introductions.

What is an executive virtual assistant?

Executive virtual assistants support C-level executives and founders with high-level administrative work: complex calendar management across time zones, confidential communication handling, board meeting preparation, travel coordination, and project management. Executive VAs earn $35-$60/hour ($70,000-$120,000 annually). Roles require exceptional judgment, discretion, proactive problem-solving, and anticipating needs before being asked.

How should I price my virtual assistant services?

Research market rates: general VA $20-$30/hour, specialized VA $35-$55/hour, executive VA $45-$70/hour. Calculate minimum rate based on income needs and available working hours. Start at market rate or slightly below to build reviews, then increase 15-20% every 6 months. Offer monthly retainer packages (20 hours/month at slight discount) for income stability. Hourly rates above $50 require demonstrated expertise and strong testimonials.

What is the difference between a VA and an executive assistant?

Virtual assistants are self-employed contractors handling task-based work for multiple clients. Executive assistants are employees serving as strategic partners to one executive with benefits and job security. VAs control their schedule and rates; EAs have fixed hours and salary. VAs earn $40,000-$100,000 depending on client base; EAs earn $55,000-$110,000 with benefits. Many EAs transition to VA work for flexibility and higher income potential.

Online Virtual Assistant Jobs (1,289)

Virtual Scheduling Assistant | Entry Level

Destination Careers · Full Time · 1 Week Ago

Destination Careers

🌎 United States 💵 $40000 - $65000 per year ⭐ 0-2 yrs exp 💼 Virtual Assistant

Coordinate and manage calendars for multiple travel advisors, including scheduling client consultations and supplier meetings. Track important deadlines, travel milestones, and manage trip timelines such as payment schedules.

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Online | Travel Operations Coordinator | No Experience Needed

Destination Careers · Full Time · 1 Week Ago

Destination Careers

🌎 United States 💵 $45000 - $70000 per year ⭐ 0-2 yrs exp 💼 Virtual Assistant

Coordinate travel arrangements including flights, hotels, and vacation packages while managing itinerary details. Communicate with travel suppliers and provide ongoing support to travelers before and during their trips.

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Travel Coordinator | Online

Destination Careers · Full Time · 1 Week Ago

Destination Careers

🌎 United States 💵 $40000 - $70000 per year ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

Coordinate comprehensive travel arrangements including flights, hotels, and vacation packages for clients. Maintain detailed itineraries and communicate with travel suppliers to ensure smooth logistics and bookings.

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Work From Home – Appointment Setter: Booking Hotels 15 APPLICANTS

Destination Careers · Full Time · 1 Week Ago

Destination Careers

🌎 United States 💵 $45000 - $65000 per year ⭐ 0-2 yrs exp 💼 Virtual Assistant

Connect with potential clients via online platforms and social media to schedule consultations for hotel bookings. Gather travel preferences and maintain accurate lead records to ensure smooth hand-offs to travel specialists.

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Executive Assistant to CEO

Benchmark IT Solutions India Pvt Ltd · Full Time · 1 Week Ago

Benchmark IT Solutions India Pvt Ltd

🌎 India ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Support the CEO by managing strategic priorities, executive administration, and stakeholder communications. The role involves tracking key business metrics, preparing leadership dashboards, and coordinating across various organizational functions.

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Business Operations Manager

Planned Parenthood Direct, Inc. · Full Time · 1 Week Ago

Planned Parenthood Direct, Inc.

🌎 United States ⭐ 5-10 yrs exp 💼 Virtual Assistant Business Operations Manager

The Business Operations Manager will lead high-priority cross-functional initiatives, manage internal reporting, and provide executive administrative support. This role also involves vendor management, recruiting logistics, and compliance support.

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Hospitality and Travel Coordinator

Traveling with Mchaila · Full Time · 1 Week Ago

Traveling with Mchaila

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

Coordinate travel arrangements including vacation packages, cruises, and hotels while managing booking details and itineraries. Provide ongoing client support and research destination options to ensure a positive customer experience.

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Itinerary Administrative Coordinator

Traveling with Mchaila · Full Time · 1 Week Ago

Traveling with Mchaila

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The coordinator is responsible for creating and managing detailed client travel itineraries, including bookings for flights, hotels, and cruises. They must ensure all travel details are accurate and communicate updates to clients via email and online platforms.

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Analyst, Business Operations - FCO (LATAM Focus)

Reap · Full Time · 1 Week Ago

Reap

🌎 Brazil ⭐ 2-5 yrs exp 💼 Virtual Assistant

Manage day-to-day operational flows for client onboarding in LATAM, focusing on KYC/KYB documentation review and turnaround time reduction. Design and implement AI-assisted workflows and SOPs to transition manual processes into scalable, automated operations.

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Commercial Operations Coordinator

Cristcot · Full Time · 1 Week Ago

Cristcot

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Commercial Operations Coordinator manages commercial workflows, maintains operational documentation, and supports the execution of launch activities. This role also handles financial tracking, training logistics, and the creation of professional presentations and SOPs.

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Business Operations Coordinator

The Ohio State University · Full Time · 1 Week Ago

The Ohio State University

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

Manages internal business processes including marketing, communications, and graphic design for ACUHO-I. Serves as the primary liaison with outsourced marketing partners to execute plans and track analytics.

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Remote Scheduling Assistant

Wall of Wonders Travel · Full Time · 1 Week Ago

Wall of Wonders Travel

🌎 United Kingdom ⭐ 0-2 yrs exp 💼 Virtual Assistant

The role involves managing travel bookings and scheduling using specialized software. The assistant helps clients experience dream vacations while managing their own flexible work schedule.

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Senior Scheduling Specialist

Mission Healthcare · Full Time · 1 Week Ago

Mission Healthcare

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role involves managing master scheduling calendars and coordinating clinician schedules to optimize productivity across Pacific Northwest branches. It also includes training new scheduling coordinators and collaborating with clinical teams to resolve scheduling issues.

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Operations Coordinator

CLEAResult · Full Time · 1 Week Ago

CLEAResult

🌎 United States 💵 $17.75 - $25.05 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Operations Coordinator ensures the execution of residential program functions by responding to customer inquiries and scheduling evaluations. Key duties include tracking project paperwork, processing payments, and managing data entry and reporting.

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Real Estate Operations Assistant (Ontario Market)

Wing Assistant · Full Time · 1 Week Ago

Wing Assistant

🌎 Philippines ⭐ 2-5 yrs exp 💼 Virtual Assistant

Manage real estate transaction paperwork from listing to closing and handle MLS uploads using the Realm system. Coordinate client and agent communications via WhatsApp and email while providing administrative and marketing support.

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Business Operations & Systems Lead

Onward Search · Full Time · 1 Week Ago

Onward Search

🌎 United States 💵 $85000 - $100K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant

The role focuses on owning and optimizing sales and recruiting workflows by maximizing the AI capabilities of Bullhorn and Microsoft 365. The lead will translate business needs into technical solutions and manage integrations across various marketplace partners.

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Personal Injury Reductions / Closing Virtual Assistant

The Ward Law Group, PL · Full Time · 1 Week Ago

The Ward Law Group, PL

🌎 Colombia ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

The Reductions Specialist manages the final stages of personal injury cases by negotiating medical bills and maintaining regular client communication. They are responsible for logging case statuses, auditing productivity, and ensuring all legal releases and provider lists are accurate.

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Advanced Business Administration Specialist

General Dynamics Mission Systems, Inc · Full Time · 1 Week Ago

General Dynamics Mission Systems, Inc

🌎 United States 💵 $90000 - $95000 per year ⭐ 5-10 yrs exp 💼 Virtual Assistant

Manage complex data, financial budgets, and administrative tasks with minimal supervision to support organizational goals. Coordinate cross-functional projects and implement AI-driven solutions to improve business processes.

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Personal Injury Reductions / Closing Virtual Assistant

The Ward Law Group, PL · Full Time · 1 Week Ago

The Ward Law Group, PL

🌎 Nicaragua ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

The Reductions Specialist manages the final stages of personal injury cases by negotiating medical bills and maintaining regular client communication. They are responsible for logging case statuses, validating damages, and ensuring all legal releases are properly linked in the system.

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Personal Injury Reductions / Closing Virtual Assistant

The Ward Law Group, PL · Full Time · 1 Week Ago

The Ward Law Group, PL

🌎 Honduras ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

The Reductions Specialist manages the final stages of personal injury cases by negotiating medical bills and maintaining regular client communication. They are responsible for logging case statuses, validating damages, and ensuring all legal releases are properly linked in the system.

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Personal Injury Reductions / Closing Virtual Assistant

The Ward Law Group, PL · Full Time · 1 Week Ago

The Ward Law Group, PL

🌎 Mexico ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

The Reductions Specialist manages the final stages of personal injury cases by negotiating medical bills and maintaining regular client communication. They are responsible for logging case statuses, validating damages, and ensuring all releases are correctly linked in the management software.

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Copy of Analyst, Business Operations - FCO (LATAM Focus)

Reap · Full Time · 1 Week Ago

Reap

🌎 Brazil ⭐ 2-5 yrs exp 💼 Virtual Assistant

Manage day-to-day operational flows for client onboarding in LATAM, focusing on documentation review and turnaround time reduction. Design and implement AI-driven automated workflows to transition manual processes into scalable operations.

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Team Assistant

Xometry Europe · Full Time · 1 Week Ago

Xometry Europe

🌎 Russia ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Team Assistant will manage daily office operations, support executive leadership, and coordinate events and travel. This role requires effective multitasking and ownership of administrative processes.

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Appointment Setter (Enrollment Specialist)

Sophiesociety · Full Time · 1 Week Ago

Sophiesociety

🌎 Italy, United Kingdom ⭐ 2-5 yrs exp 💼 Virtual Assistant

Responsible for generating and qualifying opportunities to book high-quality sales calls for Account Executives. This includes managing inbound and outbound leads and maintaining a high show and close rate.

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Executive Assistant / Real Estate Operations Assistant

Career Directions Limited (CDL) · Full Time · 1 Week Ago

Career Directions Limited (CDL)

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative and operational support to a U.S. real estate professional, including calendar and CRM management. Handle listing coordination, municipality research, client communications, and basic social media marketing.

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Executive Assistant for Content Platform (Remote)

is platforms, inc. · Full Time · 1 Week Ago

is platforms, inc.

🌎 Argentina, Brazil, Chile, Colombia, Costa Rica, Ecuador, Mexico, Panama, Peru, Puerto Rico, Uruguay ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide comprehensive administrative support to the leadership team, including managing complex calendars and travel across multiple time zones. Act as a central link between creative, technical, and business functions to ensure operational efficiency and project follow-through.

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Administrative Specialist

UNDIVIDED · Full Time · 1 Week Ago

UNDIVIDED

🌎 United States 💵 $45000 - $55000 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

Provide high-level administrative and operational support to leadership across multiple departments, including calendar and inbox management. Coordinate logistics for events, manage CRM data, and ensure smooth communication and project execution across the organization.

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Remote Executive Assistant

Sohoby · Full Time · 1 Week Ago

Sohoby

🌎 Saudi Arabia ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide comprehensive administrative support including managing emails, calendars, and documentation for management. Coordinate communication between clients and team members while handling research and operational tasks.

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Travel Coordinator | Peru

when&where · Part Time · 1 Week Ago

when&where

🌎 Peru ⭐ 2-5 yrs exp 💼 Virtual Assistant Travel Coordinator

Research and recommend local hotels, activities, and guides to curate high-end travel experiences in Peru. Coordinate with local vendors in Spanish and provide on-site execution support during the trip.

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Virtual Assistant - m/w/d - Remote - Freelancer

Blacksd Global UG (haftungsbeschränkt) · Full Time · 2 Weeks Ago

Blacksd Global UG (haftungsbeschränkt)

🌎 Germany 💵 €15 - €35 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

Provide high-level administrative and operational support to the management team, including calendar coordination and meeting preparation. Handle CRM maintenance, research, and the creation of internal documents and presentations to ensure efficient business steering.

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