How much do virtual assistants make?

Virtual assistants earn $18-$75/hour depending on specialization. General VAs earn $18-$28/hour, executive assistants $30-$50/hour, and specialized VAs (legal, medical, marketing) $45-$75/hour. Full-time VA positions pay $38,000-$75,000 annually. US-based VAs earn $22-$40/hour; international VAs from Philippines earn $8-$18/hour for equivalent work. Top VAs with niche expertise and long-term clients exceed $100,000 annually.

What tasks do virtual assistants do?

Virtual assistants handle email management (inbox zero systems), calendar scheduling, travel booking, data entry, social media management, customer service, basic bookkeeping, and research. Executive VAs manage confidential communications, meeting preparation, and stakeholder coordination. Specialized VAs offer podcast production, real estate transaction coordination, e-commerce management, or marketing automation at premium rates.

How do I become a virtual assistant with no experience?

List transferable skills: organization, communication, computer proficiency, customer service, scheduling. Create profiles on Belay, Time Etc, and Upwork. Offer introductory rates ($18-$22/hour) to build reviews and testimonials. Specialize in one area (real estate, e-commerce, coaching businesses) to command higher rates faster. VA businesses become profitable within 3-6 months of consistent client acquisition. First clients often come from personal network referrals.

What software should virtual assistants know?

Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office are mandatory. Project management tools (Asana, Trello, Monday.com, ClickUp) manage client work. Communication platforms (Slack, Zoom) enable client collaboration. Password managers (LastPass, 1Password) secure client accounts. Scheduling tools (Calendly, Acuity) automate appointments. Social media VAs need Buffer or Hootsuite. Bookkeeping VAs need QuickBooks or Xero.

How do virtual assistants find clients?

VA agencies (Belay, Time Etc, Boldly) provide steady client flow at $18-$30/hour after platform fees. Freelance platforms (Upwork, Fiverr) enable direct client acquisition at higher rates. LinkedIn outreach to entrepreneurs and small business owners converts at 3-5%. Facebook groups for target industries (coaches, realtors, e-commerce) provide warm leads. Referrals from satisfied clients are the primary growth channel—ask every client for introductions.

What is an executive virtual assistant?

Executive virtual assistants support C-level executives and founders with high-level administrative work: complex calendar management across time zones, confidential communication handling, board meeting preparation, travel coordination, and project management. Executive VAs earn $35-$60/hour ($70,000-$120,000 annually). Roles require exceptional judgment, discretion, proactive problem-solving, and anticipating needs before being asked.

How should I price my virtual assistant services?

Research market rates: general VA $20-$30/hour, specialized VA $35-$55/hour, executive VA $45-$70/hour. Calculate minimum rate based on income needs and available working hours. Start at market rate or slightly below to build reviews, then increase 15-20% every 6 months. Offer monthly retainer packages (20 hours/month at slight discount) for income stability. Hourly rates above $50 require demonstrated expertise and strong testimonials.

What is the difference between a VA and an executive assistant?

Virtual assistants are self-employed contractors handling task-based work for multiple clients. Executive assistants are employees serving as strategic partners to one executive with benefits and job security. VAs control their schedule and rates; EAs have fixed hours and salary. VAs earn $40,000-$100,000 depending on client base; EAs earn $55,000-$110,000 with benefits. Many EAs transition to VA work for flexibility and higher income potential.

Online Virtual Assistant Jobs (1,154)

Senior Scheduling Specialist

Mission Healthcare · Full Time · 1 Week Ago

Mission Healthcare

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role involves managing master scheduling calendars and coordinating clinician schedules to optimize productivity across Pacific Northwest branches. It also includes training new scheduling coordinators and collaborating with clinical teams to resolve scheduling issues.

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Operations Coordinator

CLEAResult · Full Time · 1 Week Ago

CLEAResult

🌎 United States 💵 $17.75 - $25.05 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Operations Coordinator ensures the execution of residential program functions by responding to customer inquiries and scheduling evaluations. Key duties include tracking project paperwork, processing payments, and managing data entry and reporting.

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Real Estate Operations Assistant (Ontario Market)

Wing Assistant · Full Time · 1 Week Ago

Wing Assistant

🌎 Philippines ⭐ 2-5 yrs exp 💼 Virtual Assistant

Manage real estate transaction paperwork from listing to closing and handle MLS uploads using the Realm system. Coordinate client and agent communications via WhatsApp and email while providing administrative and marketing support.

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Business Operations & Systems Lead

Onward Search · Full Time · 1 Week Ago

Onward Search

🌎 United States 💵 $85000 - $100K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant

The role focuses on owning and optimizing sales and recruiting workflows by maximizing the AI capabilities of Bullhorn and Microsoft 365. The lead will translate business needs into technical solutions and manage integrations across various marketplace partners.

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Personal Injury Reductions / Closing Virtual Assistant

The Ward Law Group, PL · Full Time · 1 Week Ago

The Ward Law Group, PL

🌎 Colombia ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

The Reductions Specialist manages the final stages of personal injury cases by negotiating medical bills and maintaining regular client communication. They are responsible for logging case statuses, auditing productivity, and ensuring all legal releases and provider lists are accurate.

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Advanced Business Administration Specialist

General Dynamics Mission Systems, Inc · Full Time · 1 Week Ago

General Dynamics Mission Systems, Inc

🌎 United States 💵 $90000 - $95000 per year ⭐ 5-10 yrs exp 💼 Virtual Assistant

Manage complex data, financial budgets, and administrative tasks with minimal supervision to support organizational goals. Coordinate cross-functional projects and implement AI-driven solutions to improve business processes.

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Personal Injury Reductions / Closing Virtual Assistant

The Ward Law Group, PL · Full Time · 1 Week Ago

The Ward Law Group, PL

🌎 Nicaragua ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

The Reductions Specialist manages the final stages of personal injury cases by negotiating medical bills and maintaining regular client communication. They are responsible for logging case statuses, validating damages, and ensuring all legal releases are properly linked in the system.

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Personal Injury Reductions / Closing Virtual Assistant

The Ward Law Group, PL · Full Time · 1 Week Ago

The Ward Law Group, PL

🌎 Honduras ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

The Reductions Specialist manages the final stages of personal injury cases by negotiating medical bills and maintaining regular client communication. They are responsible for logging case statuses, validating damages, and ensuring all legal releases are properly linked in the system.

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Personal Injury Reductions / Closing Virtual Assistant

The Ward Law Group, PL · Full Time · 1 Week Ago

The Ward Law Group, PL

🌎 Mexico ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

The Reductions Specialist manages the final stages of personal injury cases by negotiating medical bills and maintaining regular client communication. They are responsible for logging case statuses, validating damages, and ensuring all releases are correctly linked in the management software.

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Copy of Analyst, Business Operations - FCO (LATAM Focus)

Reap · Full Time · 1 Week Ago

Reap

🌎 Brazil ⭐ 2-5 yrs exp 💼 Virtual Assistant

Manage day-to-day operational flows for client onboarding in LATAM, focusing on documentation review and turnaround time reduction. Design and implement AI-driven automated workflows to transition manual processes into scalable operations.

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Team Assistant

Xometry Europe · Full Time · 1 Week Ago

Xometry Europe

🌎 Russia ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Team Assistant will manage daily office operations, support executive leadership, and coordinate events and travel. This role requires effective multitasking and ownership of administrative processes.

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Appointment Setter (Enrollment Specialist)

Sophiesociety · Full Time · 1 Week Ago

Sophiesociety

🌎 Italy, United Kingdom ⭐ 2-5 yrs exp 💼 Virtual Assistant

Responsible for generating and qualifying opportunities to book high-quality sales calls for Account Executives. This includes managing inbound and outbound leads and maintaining a high show and close rate.

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Executive Assistant / Real Estate Operations Assistant

Career Directions Limited (CDL) · Full Time · 1 Week Ago

Career Directions Limited (CDL)

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative and operational support to a U.S. real estate professional, including calendar and CRM management. Handle listing coordination, municipality research, client communications, and basic social media marketing.

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Executive Assistant for Content Platform (Remote)

is platforms, inc. · Full Time · 1 Week Ago

is platforms, inc.

🌎 Argentina, Brazil, Chile, Colombia, Costa Rica, Ecuador, Mexico, Panama, Peru, Puerto Rico, Uruguay ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide comprehensive administrative support to the leadership team, including managing complex calendars and travel across multiple time zones. Act as a central link between creative, technical, and business functions to ensure operational efficiency and project follow-through.

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Administrative Specialist

UNDIVIDED · Full Time · 1 Week Ago

UNDIVIDED

🌎 United States 💵 $45000 - $55000 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

Provide high-level administrative and operational support to leadership across multiple departments, including calendar and inbox management. Coordinate logistics for events, manage CRM data, and ensure smooth communication and project execution across the organization.

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Remote Executive Assistant

Sohoby · Full Time · 1 Week Ago

Sohoby

🌎 Saudi Arabia ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide comprehensive administrative support including managing emails, calendars, and documentation for management. Coordinate communication between clients and team members while handling research and operational tasks.

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Travel Coordinator | Peru

when&where · Part Time · 1 Week Ago

when&where

🌎 Peru ⭐ 2-5 yrs exp 💼 Virtual Assistant Travel Coordinator

Research and recommend local hotels, activities, and guides to curate high-end travel experiences in Peru. Coordinate with local vendors in Spanish and provide on-site execution support during the trip.

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Virtual Assistant - m/w/d - Remote - Freelancer

Blacksd Global UG (haftungsbeschränkt) · Full Time · 2 Weeks Ago

Blacksd Global UG (haftungsbeschränkt)

🌎 Germany 💵 €15 - €35 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

Provide high-level administrative and operational support to the management team, including calendar coordination and meeting preparation. Handle CRM maintenance, research, and the creation of internal documents and presentations to ensure efficient business steering.

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Assistenz der Geschäftsleitung - m/w/d - Remote - Virtual Assistant - Freelancer oder Geringfügig

Blacksd Global UG (haftungsbeschränkt) · Full Time · 2 Weeks Ago

Blacksd Global UG (haftungsbeschränkt)

🌎 Germany 💵 €15 - €35 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

Provide high-level administrative and operational support to the management, including calendar coordination and meeting preparation. Handle CRM maintenance, research, and the creation of drafts for emails and internal documents.

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Senior Business Operations Specialist

o9 Solutions, Inc. · Full Time · 2 Weeks Ago

o9 Solutions, Inc.

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

Develop and implement AI-driven supply chain planning solutions, including solution design, configuration, and data analytics. Collaborate with clients to document business requirements and translate them into technical platform designs within the o9 platform.

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Centralized Scheduling Coordinator

Access Physical Therapy & Wellness · Full Time · 2 Weeks Ago

Access Physical Therapy & Wellness

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The coordinator is responsible for scheduling patients across 34 locations via phone, chat, email, and text. They will manage patient registration, navigate EMR systems, and maintain HIPAA compliance while providing high-quality customer service.

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EU 432 VA: Introduction to Mathematical Cognition and Exceptionalities (Winter 2027)

Wilfrid Laurier University · Full Time · 2 Weeks Ago

Wilfrid Laurier University

🌎 Canada ⭐ 2-5 yrs exp 💼 Virtual Assistant

The instructor will deliver an asynchronous online course exploring mathematical cognition and exceptionalities. Responsibilities include teaching strategies and interventions for both typically and atypically developing children using a pre-created syllabus.

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Operations Coordinator - Cincinnati, OH

GE HEALTHCARE · Full Time · 2 Weeks Ago

GE HEALTHCARE

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role focuses on the execution of customer service contracts, ensuring accurate data entry and timely billing for services. It acts as a liaison between sales, field service, and customers to resolve invoicing and contract administration issues.

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Executive Assistant (Colombia)

Talent Hackers · Full Time · 2 Weeks Ago

Talent Hackers

🌎 Colombia ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide comprehensive administrative, financial, and project support, including calendar and inbox management. Coordinate between employees and clients while creating SOPs and managing project deadlines.

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Scheduling Coordinator

IndeVets · Full Time · 2 Weeks Ago

IndeVets

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Scheduling Coordinator manages shift schedules between partner hospitals and Associate IndeVets to ensure reliable coverage. They serve as the primary point of contact for scheduling requests and proactively resolve conflicts to maintain operational efficiency.

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Director, Commercial Business Operations

Siemens Healthineers · Full Time · 2 Weeks Ago

Siemens Healthineers

🌎 United States 💵 $141K - $194K per year ⭐ 10+ yrs exp 💼 Virtual Assistant

Lead high-impact cross-functional initiatives to drive clarity and execution across Sales Operations, Compensation, and Analytics. Modernize commercial processes by implementing AI and automation to improve organizational speed and scalability.

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Operations Coordinator - Cincinnati, OH

GE HealthCare · Full Time · 2 Weeks Ago

GE HealthCare

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role ensures the accurate execution of customer service contracts, including data entry, billing, and contract modifications. It acts as a liaison between sales, field service, and customers to resolve invoicing issues and maintain database integrity.

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Insurance Producer - Danville, VA

Horace Mann - Agent Opportunities · Full Time · 2 Weeks Ago

Horace Mann - Agent Opportunities

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

Provide tailored financial and insurance solutions to educators to help them secure their long-term financial well-being. Build and maintain a client base through networking, community events, and professional presentations.

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Insurance Producer - Hillsville, VA

Horace Mann - Agent Opportunities · Full Time · 2 Weeks Ago

Horace Mann - Agent Opportunities

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Insurance Producer is responsible for providing insurance and financial solutions specifically tailored for educators. This includes prospecting, attending industry events, and presenting financial information to individuals and groups.

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Insurance Producer - Norfolk, VA

Horace Mann - Agent Opportunities · Full Time · 2 Weeks Ago

Horace Mann - Agent Opportunities

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Insurance Producer is responsible for solving financial challenges for educators by presenting insurance and financial solutions. This includes attending networking events and building relationships to gain market access.

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