Virtual Assistant / Executive Assistant

About Us

Advanced Asset Management (AAM Living) delivers smart, data-driven property and asset management solutions across Texas. We specialize in maximizing occupancy, optimizing operations, improving turnover speed, and creating high-quality resident experiences. Our portfolio spans multifamily, affordable housing, build-to-rent, and community-centric living environments where operational excellence drives financial performance.

We are modern, tech-enabled, people-centric, and driven by efficiency, transparency, and continuous improvement.

Role Overview

We are seeking a highly organized and dependable Virtual Assistant / Executive Assistant to provide remote administrative and executive support to AAM Living leadership. This role will manage calendars, communications, documentation, follow-ups, scheduling, and day-to-day administrative coordination while ensuring priorities are handled accurately and on time.

Key Responsibilities

• Manage calendars, meetings, appointments, and scheduling across U.S. Central Time (CT).
• Coordinate emails, communications, meeting agendas, follow-ups, and action items for leadership.
• Prepare, organize, and maintain documents, reports, spreadsheets, presentations, and business records.
• Conduct research, gather information, and prepare summaries to support business and operational decisions.
• Track deadlines, tasks, priorities, and follow-ups to ensure timely completion.
• Coordinate with internal teams, vendors, candidates, property teams, and external contacts as required.
• Assist with travel arrangements, meeting logistics, and other administrative requirements.
• Maintain organized digital files and ensure information is handled accurately and confidentially.

Required Qualifications

• 2+ years of experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, or in a similar support role.
• Strong written and verbal communication skills in English.
• Excellent organizational skills with strong attention to detail.
• Ability to manage multiple priorities, deadlines, and confidential information independently.
• Proficiency with Microsoft Office, particularly Outlook, Word, Excel, and Teams.
• Comfortable working remotely and coordinating with teams operating on U.S. Central Time.
• Strong follow-through, professionalism, and ability to work with limited supervision.

Benefits

• Paid time off.
• Opportunities for professional growth and career advancement.
• A collaborative, innovative, and high-performance work environment.