How much do virtual assistants make?

Virtual assistants earn $18-$75/hour depending on specialization. General VAs earn $18-$28/hour, executive assistants $30-$50/hour, and specialized VAs (legal, medical, marketing) $45-$75/hour. Full-time VA positions pay $38,000-$75,000 annually. US-based VAs earn $22-$40/hour; international VAs from Philippines earn $8-$18/hour for equivalent work. Top VAs with niche expertise and long-term clients exceed $100,000 annually.

What tasks do virtual assistants do?

Virtual assistants handle email management (inbox zero systems), calendar scheduling, travel booking, data entry, social media management, customer service, basic bookkeeping, and research. Executive VAs manage confidential communications, meeting preparation, and stakeholder coordination. Specialized VAs offer podcast production, real estate transaction coordination, e-commerce management, or marketing automation at premium rates.

How do I become a virtual assistant with no experience?

List transferable skills: organization, communication, computer proficiency, customer service, scheduling. Create profiles on Belay, Time Etc, and Upwork. Offer introductory rates ($18-$22/hour) to build reviews and testimonials. Specialize in one area (real estate, e-commerce, coaching businesses) to command higher rates faster. VA businesses become profitable within 3-6 months of consistent client acquisition. First clients often come from personal network referrals.

What software should virtual assistants know?

Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office are mandatory. Project management tools (Asana, Trello, Monday.com, ClickUp) manage client work. Communication platforms (Slack, Zoom) enable client collaboration. Password managers (LastPass, 1Password) secure client accounts. Scheduling tools (Calendly, Acuity) automate appointments. Social media VAs need Buffer or Hootsuite. Bookkeeping VAs need QuickBooks or Xero.

How do virtual assistants find clients?

VA agencies (Belay, Time Etc, Boldly) provide steady client flow at $18-$30/hour after platform fees. Freelance platforms (Upwork, Fiverr) enable direct client acquisition at higher rates. LinkedIn outreach to entrepreneurs and small business owners converts at 3-5%. Facebook groups for target industries (coaches, realtors, e-commerce) provide warm leads. Referrals from satisfied clients are the primary growth channel—ask every client for introductions.

What is an executive virtual assistant?

Executive virtual assistants support C-level executives and founders with high-level administrative work: complex calendar management across time zones, confidential communication handling, board meeting preparation, travel coordination, and project management. Executive VAs earn $35-$60/hour ($70,000-$120,000 annually). Roles require exceptional judgment, discretion, proactive problem-solving, and anticipating needs before being asked.

How should I price my virtual assistant services?

Research market rates: general VA $20-$30/hour, specialized VA $35-$55/hour, executive VA $45-$70/hour. Calculate minimum rate based on income needs and available working hours. Start at market rate or slightly below to build reviews, then increase 15-20% every 6 months. Offer monthly retainer packages (20 hours/month at slight discount) for income stability. Hourly rates above $50 require demonstrated expertise and strong testimonials.

What is the difference between a VA and an executive assistant?

Virtual assistants are self-employed contractors handling task-based work for multiple clients. Executive assistants are employees serving as strategic partners to one executive with benefits and job security. VAs control their schedule and rates; EAs have fixed hours and salary. VAs earn $40,000-$100,000 depending on client base; EAs earn $55,000-$110,000 with benefits. Many EAs transition to VA work for flexibility and higher income potential.

Online Virtual Assistant Jobs

US Senior Executive Operations Assistant (WFH) | ZR_1264_JOB

People Partners · Full Time · 2 Weeks Ago

People Partners

🌎 Philippines ⭐ 5-10 yrs exp 💼 Virtual Assistant

Provide high-level operational and administrative support to senior executives, focusing on complex calendar and travel management. Coordinate communication between stakeholders and assist with project tracking and business process maintenance.

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Appointment Setter (WFH)

Spade Recruiting · Full Time · 2 Weeks Ago

Spade Recruiting

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The role involves speaking with members via phone or Zoom to explain benefit programs they have requested information about. The appointment setter provides guidance on available options and maintains long-term client relationships.

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Travel Coordinator - Africa

Ultimate Jet Vacations · Full Time · 2 Weeks Ago

Ultimate Jet Vacations

🌎 Argentina, Colombia, Ecuador, Mexico ⭐ 2-5 yrs exp 💼 Virtual Assistant Travel Coordinator

The role involves transforming finalized itineraries into seamless luxury travel experiences by verifying operational details and coordinating with in-country partners. It also requires preparing comprehensive client documentation and serving as the primary point of contact for pre-travel inquiries.

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Senior Executive Assistant

Center For Humane Technology · Full Time · 2 Weeks Ago

Center For Humane Technology

🌎 United States 💵 $100K - $120K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level operational and strategic support to the Co-Founder, managing complex scheduling, travel, and executive office operations. Act as a project manager to drive initiatives forward and manage high-value external relationships and media appearances.

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Regional Administrative Coordinator

SOLVENTUM · Full Time · 2 Weeks Ago

SOLVENTUM

🌎 United States 💵 $51760 - $71170 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

Provide high-level administrative support to the Area Vice President and sales team, including calendar, travel, and report management. Handle employee onboarding/offboarding processes and ensure compliance with corporate policies and security standards.

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Virtual Assistant GT

Simera · Full Time · 2 Weeks Ago

Simera

🌎 Guatemala ⭐ 0-2 yrs exp 💼 Virtual Assistant Virtual Assistant

Provide administrative and operational support to teams and executives by managing schedules and communications. Responsibilities include organizing files, handling data entry, and preparing business documents and presentations.

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Virtual Assistant HN

Simera · Full Time · 2 Weeks Ago

Simera

🌎 Honduras ⭐ 0-2 yrs exp 💼 Virtual Assistant Virtual Assistant

Provide administrative and operational support to teams and executives by managing schedules and communications. Responsibilities include organizing files, handling data entry, and coordinating daily business operations.

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Virtual Assistant MX

Simera · Full Time · 2 Weeks Ago

Simera

🌎 Mexico ⭐ 0-2 yrs exp 💼 Virtual Assistant Virtual Assistant

Provide administrative and operational support to teams and executives by managing schedules and communications. Responsibilities include organizing files, handling data entry, and coordinating daily business operations.

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Remote Intake Lead (VA ESOM)

Kentro · Full Time · 2 Weeks Ago

Kentro

🌎 United States ⭐ 10+ yrs exp 💼 Virtual Assistant

Lead the end-to-end intake lifecycle for program work requests and manage the governance workflow for white papers. Coordinate with cross-functional stakeholders to refine requirements, map labor categories, and transition approved requests to execution.

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Remote Staffing & Workforce Operations Lead (VA ESOM)

Kentro · Full Time · 2 Weeks Ago

Kentro

🌎 United States ⭐ 10+ yrs exp 💼 Virtual Assistant

Lead day-to-day workforce operations, tracking staffing demand, vacancies, and onboarding status for the ESOM program. Coordinate between Talent Acquisition and PMO to ensure candidate alignment with labor categories and mitigate staffing risks.

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Remote Partner Engagement Lead (VA ESOM)

Kentro · Full Time · 2 Weeks Ago

Kentro

🌎 United States ⭐ 5-10 yrs exp 💼 Virtual Assistant

Lead partner engagement and subcontractor workforce coordination to support staffing fulfillment and delivery readiness for the VA ESOM program. Manage partner relationships, track fulfillment metrics, and coordinate with legal and PMO teams to ensure contractual compliance and risk mitigation.

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Remote Process Analyst (VA ESOM)

Kentro · Full Time · 2 Weeks Ago

Kentro

🌎 United States ⭐ 5-10 yrs exp 💼 Virtual Assistant

The Process Analyst evaluates, documents, and improves operational processes for SCM, CMDB, and Change Control workstreams. They are responsible for mapping current-state processes and developing to-be documentation to guide transition execution and governance.

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Program Analyst (VA ESOM)

Kentro · Full Time · 2 Weeks Ago

Kentro

🌎 United States ⭐ 5-10 yrs exp 💼 Virtual Assistant

The Program Analyst supports program oversight and operational effectiveness for CMDB and Change Control transition workstreams. This includes analyzing operational data and producing reports and dashboards to enable leadership decision-making.

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Patient/Care Scheduling Specialist

Charlie Health · Full Time · 2 Weeks Ago

Charlie Health

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

Coordinate care and scheduling for clients entering behavioral health treatment while acting as a liaison between patients and internal teams. Ensure full enrollment in treatment plans and resolve barriers to attendance to improve the overall patient experience.

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Patient/Care Scheduling Specialist

Charlie Health Behavioral Health Operations · Full Time · 2 Weeks Ago

Charlie Health Behavioral Health Operations

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The specialist manages patient enrollment, scheduling, and care coordination to ensure a seamless experience for clients in behavioral health treatment. They act as a primary liaison between patients and internal teams like billing and clinical support to resolve barriers to care.

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Virtual Assistant CO

Simera · Full Time · 2 Weeks Ago

Simera

🌎 Colombia ⭐ 0-2 yrs exp 💼 Virtual Assistant Virtual Assistant

Provide administrative and operational support to teams and executives by managing schedules and communications. Responsibilities include organizing files, handling data entry, and preparing business documents and presentations.

APPLY

Virtual Assistant CR

Simera · Full Time · 2 Weeks Ago

Simera

🌎 Costa Rica ⭐ 0-2 yrs exp 💼 Virtual Assistant Virtual Assistant

Provide administrative and operational support to teams and executives by managing schedules and communications. Responsibilities include organizing files, handling data entry, and coordinating daily business operations.

APPLY

E-commerce Operations Virtual Assistant

Assist World · Full Time · 2 Weeks Ago

Assist World

🌎 South Africa 💵 $700 - $800 per month ⭐ 0-2 yrs exp 💼 Virtual Assistant Virtual Assistant

Manage day-to-day e-commerce operations for Amazon and Walmart, focusing on inventory forecasting and replenishment. Handle order processing, shipping documentation, and financial data entry in QuickBooks.

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Appointment Setter - 1337 - Cape Town, South Africa

Bionic Talent · Full Time · 2 Weeks Ago

Bionic Talent

🌎 South Africa 💵 $1200 - $1600 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role involves making outbound calls to cold and warm leads to qualify prospects and schedule appointments for the sales team. It also requires managing lead data in a CRM and following up via phone, email, and SMS to nurture the sales pipeline.

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Appointment Setter - 1337 - Buenos Aires, Argentina

Bionic Talent · Full Time · 2 Weeks Ago

Bionic Talent

🌎 Argentina 💵 $1200 - $1600 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role involves making outbound calls to cold and warm leads to qualify prospects and schedule appointments for the sales team. It also requires managing lead data within a CRM and following up via phone, email, and SMS to nurture the sales pipeline.

APPLY

Appointment Setter - 1337 - Colombia

Bionic Talent · Full Time · 2 Weeks Ago

Bionic Talent

🌎 Colombia 💵 $1200 - $1600 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role involves making outbound calls to cold and warm leads to qualify prospects and schedule appointments for the sales team. It also requires managing lead data in a CRM and following up via phone, email, and SMS to nurture the sales pipeline.

APPLY

Appointment Setter - 1337 - Johannesburg, South Africa

Bionic Talent · Full Time · 2 Weeks Ago

Bionic Talent

🌎 South Africa 💵 $1200 - $1600 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role involves making outbound calls to cold and warm leads to qualify prospects and schedule appointments for the sales team. It also requires nurturing leads via email and SMS and maintaining accurate records within the CRM system.

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Ad Operations Coordinator

Fetch · Full Time · 2 Weeks Ago

Fetch

🌎 United States 💵 $58000 - $64462 per year ⭐ 0-2 yrs exp 💼 Virtual Assistant

Own the end-to-end execution of brand campaigns by configuring promotions and managing product catalogs. Collaborate with cross-functional teams to translate business requirements into scalable operational solutions.

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Publisher Operations Coordinator

ZipRecruiter · Full Time · 2 Weeks Ago

ZipRecruiter

🌎 United States 💵 $26.5 - $37.25 per hour ⭐ 0-2 yrs exp 💼 Virtual Assistant

Manage the onboarding and technical integration of publishers while ensuring adherence to compliance and distribution policies. Collaborate with internal teams to resolve operational issues and support data reporting and invoice reconciliation.

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Business Operations Intern (remote - US)

Pramira Inc · Full Time · 2 Weeks Ago

Pramira Inc

🌎 Philippines ⭐ 0-2 yrs exp 💼 Virtual Assistant

The intern will support business operations through claims management, fleet asset tracking, and data reporting. They will also handle professional business correspondence and maintain organized digital and physical records.

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Executive Assistant

Pax8 · Full Time · 2 Weeks Ago

Pax8

🌎 United States 💵 $54803 - $78290 per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Serve as a trusted partner to senior leadership by managing complex calendars, travel logistics, and inbox communications. Drive operational efficiency through event planning, expense tracking, and the creation of polished executive-level materials.

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Virtual Assistant BR

Simera · Full Time · 2 Weeks Ago

Simera

🌎 Brazil ⭐ 0-2 yrs exp 💼 Virtual Assistant Virtual Assistant

Provide administrative and operational support to teams and executives by managing schedules and communications. Responsibilities include organizing files, handling data entry, and preparing business documents and presentations.

APPLY

Virtual Assistant | Research & Title Operations | Real Estate & Property Management

Assist World · Full Time · 2 Weeks Ago

Assist World

🌎 Philippines 💵 $900 - $1300 per month ⭐ 0-2 yrs exp 💼 Virtual Assistant Virtual Assistant

Conduct online title searches and retrieve property documents from public records systems. Analyze findings to compile organized reports and provide general administrative support.

APPLY

Personal Injury Reductions / Closing Virtual Assistant

The Ward Law Group, PL · Full Time · 2 Weeks Ago

The Ward Law Group, PL

🌎 Colombia ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

The Reductions Specialist manages the final stages of personal injury cases by negotiating medical bills and coordinating with providers. They are responsible for maintaining regular client contact, logging case statuses, and ensuring all documentation is accurately linked in the system.

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WSP satsar på modelleringsaffären och söker fler VA-modellörer

WSP · Full Time · 2 Weeks Ago

WSP

🌎 Sweden ⭐ 2-5 yrs exp 💼 Virtual Assistant

Develop and implement advanced models to analyze and optimize water flow management in ground and pipe networks. Tasks include performing stormwater simulations, cloudburst mapping, and proposing mitigation measures.

APPLY

Online Virtual Assistant Jobs

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