How much do virtual assistants make?

Virtual assistants earn $18-$75/hour depending on specialization. General VAs earn $18-$28/hour, executive assistants $30-$50/hour, and specialized VAs (legal, medical, marketing) $45-$75/hour. Full-time VA positions pay $38,000-$75,000 annually. US-based VAs earn $22-$40/hour; international VAs from Philippines earn $8-$18/hour for equivalent work. Top VAs with niche expertise and long-term clients exceed $100,000 annually.

What tasks do virtual assistants do?

Virtual assistants handle email management (inbox zero systems), calendar scheduling, travel booking, data entry, social media management, customer service, basic bookkeeping, and research. Executive VAs manage confidential communications, meeting preparation, and stakeholder coordination. Specialized VAs offer podcast production, real estate transaction coordination, e-commerce management, or marketing automation at premium rates.

How do I become a virtual assistant with no experience?

List transferable skills: organization, communication, computer proficiency, customer service, scheduling. Create profiles on Belay, Time Etc, and Upwork. Offer introductory rates ($18-$22/hour) to build reviews and testimonials. Specialize in one area (real estate, e-commerce, coaching businesses) to command higher rates faster. VA businesses become profitable within 3-6 months of consistent client acquisition. First clients often come from personal network referrals.

What software should virtual assistants know?

Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office are mandatory. Project management tools (Asana, Trello, Monday.com, ClickUp) manage client work. Communication platforms (Slack, Zoom) enable client collaboration. Password managers (LastPass, 1Password) secure client accounts. Scheduling tools (Calendly, Acuity) automate appointments. Social media VAs need Buffer or Hootsuite. Bookkeeping VAs need QuickBooks or Xero.

How do virtual assistants find clients?

VA agencies (Belay, Time Etc, Boldly) provide steady client flow at $18-$30/hour after platform fees. Freelance platforms (Upwork, Fiverr) enable direct client acquisition at higher rates. LinkedIn outreach to entrepreneurs and small business owners converts at 3-5%. Facebook groups for target industries (coaches, realtors, e-commerce) provide warm leads. Referrals from satisfied clients are the primary growth channel—ask every client for introductions.

What is an executive virtual assistant?

Executive virtual assistants support C-level executives and founders with high-level administrative work: complex calendar management across time zones, confidential communication handling, board meeting preparation, travel coordination, and project management. Executive VAs earn $35-$60/hour ($70,000-$120,000 annually). Roles require exceptional judgment, discretion, proactive problem-solving, and anticipating needs before being asked.

How should I price my virtual assistant services?

Research market rates: general VA $20-$30/hour, specialized VA $35-$55/hour, executive VA $45-$70/hour. Calculate minimum rate based on income needs and available working hours. Start at market rate or slightly below to build reviews, then increase 15-20% every 6 months. Offer monthly retainer packages (20 hours/month at slight discount) for income stability. Hourly rates above $50 require demonstrated expertise and strong testimonials.

What is the difference between a VA and an executive assistant?

Virtual assistants are self-employed contractors handling task-based work for multiple clients. Executive assistants are employees serving as strategic partners to one executive with benefits and job security. VAs control their schedule and rates; EAs have fixed hours and salary. VAs earn $40,000-$100,000 depending on client base; EAs earn $55,000-$110,000 with benefits. Many EAs transition to VA work for flexibility and higher income potential.

Online Virtual Assistant Jobs (1,289)

Assistenz der Geschäftsleitung - m/w/d - Remote - Virtual Assistant - Freelancer oder Geringfügig

Blacksd Global UG (haftungsbeschränkt) · Full Time · 2 Weeks Ago

Blacksd Global UG (haftungsbeschränkt)

🌎 Germany 💵 €15 - €35 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

Provide high-level administrative and operational support to the management, including calendar coordination and meeting preparation. Handle CRM maintenance, research, and the creation of drafts for emails and internal documents.

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Senior Business Operations Specialist

o9 Solutions, Inc. · Full Time · 2 Weeks Ago

o9 Solutions, Inc.

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

Develop and implement AI-driven supply chain planning solutions, including solution design, configuration, and data analytics. Collaborate with clients to document business requirements and translate them into technical platform designs within the o9 platform.

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Centralized Scheduling Coordinator

Access Physical Therapy & Wellness · Full Time · 2 Weeks Ago

Access Physical Therapy & Wellness

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The coordinator is responsible for scheduling patients across 34 locations via phone, chat, email, and text. They will manage patient registration, navigate EMR systems, and maintain HIPAA compliance while providing high-quality customer service.

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EU 432 VA: Introduction to Mathematical Cognition and Exceptionalities (Winter 2027)

Wilfrid Laurier University · Full Time · 2 Weeks Ago

Wilfrid Laurier University

🌎 Canada ⭐ 2-5 yrs exp 💼 Virtual Assistant

The instructor will deliver an asynchronous online course exploring mathematical cognition and exceptionalities. Responsibilities include teaching strategies and interventions for both typically and atypically developing children using a pre-created syllabus.

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Operations Coordinator - Cincinnati, OH

GE HEALTHCARE · Full Time · 2 Weeks Ago

GE HEALTHCARE

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role focuses on the execution of customer service contracts, ensuring accurate data entry and timely billing for services. It acts as a liaison between sales, field service, and customers to resolve invoicing and contract administration issues.

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Executive Assistant (Colombia)

Talent Hackers · Full Time · 2 Weeks Ago

Talent Hackers

🌎 Colombia ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide comprehensive administrative, financial, and project support, including calendar and inbox management. Coordinate between employees and clients while creating SOPs and managing project deadlines.

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Scheduling Coordinator

IndeVets · Full Time · 2 Weeks Ago

IndeVets

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Scheduling Coordinator manages shift schedules between partner hospitals and Associate IndeVets to ensure reliable coverage. They serve as the primary point of contact for scheduling requests and proactively resolve conflicts to maintain operational efficiency.

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Director, Commercial Business Operations

Siemens Healthineers · Full Time · 2 Weeks Ago

Siemens Healthineers

🌎 United States 💵 $141K - $194K per year ⭐ 10+ yrs exp 💼 Virtual Assistant

Lead high-impact cross-functional initiatives to drive clarity and execution across Sales Operations, Compensation, and Analytics. Modernize commercial processes by implementing AI and automation to improve organizational speed and scalability.

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Operations Coordinator - Cincinnati, OH

GE HealthCare · Full Time · 2 Weeks Ago

GE HealthCare

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role ensures the accurate execution of customer service contracts, including data entry, billing, and contract modifications. It acts as a liaison between sales, field service, and customers to resolve invoicing issues and maintain database integrity.

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Insurance Producer - Danville, VA

Horace Mann - Agent Opportunities · Full Time · 2 Weeks Ago

Horace Mann - Agent Opportunities

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

Provide tailored financial and insurance solutions to educators to help them secure their long-term financial well-being. Build and maintain a client base through networking, community events, and professional presentations.

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Insurance Producer - Hillsville, VA

Horace Mann - Agent Opportunities · Full Time · 2 Weeks Ago

Horace Mann - Agent Opportunities

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Insurance Producer is responsible for providing insurance and financial solutions specifically tailored for educators. This includes prospecting, attending industry events, and presenting financial information to individuals and groups.

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Insurance Producer - Norfolk, VA

Horace Mann - Agent Opportunities · Full Time · 2 Weeks Ago

Horace Mann - Agent Opportunities

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Insurance Producer is responsible for solving financial challenges for educators by presenting insurance and financial solutions. This includes attending networking events and building relationships to gain market access.

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Insurance Producer - Chesapeake, VA

Horace Mann - Agent Opportunities · Full Time · 2 Weeks Ago

Horace Mann - Agent Opportunities

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Insurance Producer is responsible for providing insurance and financial solutions specifically tailored for educators. This includes prospecting, building relationships, and presenting information to potential customers individually and in groups.

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Operations Coordinator

iNECTA LLC · Full Time · 2 Weeks Ago

iNECTA LLC

🌎 Canada 💵 75000 - 95000 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

Support the COO across technical delivery, product, presales, and client services while managing complex operational processes. Responsibilities include building AI tools, preparing management reports, and tracking company-wide commitments.

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Executive Operations Assistant | Construction Industry

Assist World · Full Time · 2 Weeks Ago

Assist World

🌎 Argentina, Brazil, Chile, Colombia, Uruguay 💵 $800 - $1500 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant

Provide comprehensive operational support to the Vice President across HR, accounting, and production functions. Manage executive communications, project scheduling, and reporting to ensure operational visibility and continuity.

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Appointment Setter - 1343 - Lahore, Pakistan

Bionic Talent · Full Time · 2 Weeks Ago

Bionic Talent

🌎 Pakistan 💵 80000 - 100K per month ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role involves making outbound calls to cold leads to qualify prospects and schedule appointments for the sales team. It also requires managing lead data within a CRM and following up via email and SMS to nurture the sales pipeline.

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Executive Assistant

AWISEE · Full Time · 2 Weeks Ago

AWISEE

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide comprehensive administrative and operational support to leadership for both business and personal tasks. This includes coordinating schedules, managing external communications, and conducting research to improve operational efficiency.

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Executive Assistant (Philippines)

Intrinsic Digital Marketing · Full Time · 2 Weeks Ago

Intrinsic Digital Marketing

🌎 Philippines 💵 54000 - 60000 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative support to the CFO, CMO, and CRO, including complex calendar and travel management. Manage executive LinkedIn presence through content creation, scheduling, and basic multimedia editing.

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Jr. Executive Assistant

Manay CPA · Full Time · 2 Weeks Ago

Manay CPA

🌎 Turkey ⭐ 0-2 yrs exp 💼 Virtual Assistant Executive Assistant

Provide comprehensive administrative and personal support to the CEO and Partners, including calendar, travel, and email management. Handle professional communications, CRM updates, and various clerical tasks to ensure executive operational efficiency.

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Travel Coordinator (Remote - Training Provided)

TK Travel and Events · Full Time · 2 Weeks Ago

TK Travel and Events

🌎 United States 💵 $45000 - $75000 per year ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

Research and plan customized travel experiences including vacations, cruises, and group travel for clients. Provide professional guidance, organize detailed itineraries, and manage reservations and updates.

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SIU Field Investigator - VA

Allstate · Full Time · 2 Weeks Ago

Allstate

🌎 United States 💵 $60000 - $117K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant

Investigate and analyze complex insurance claims referred to the Special Investigation Unit for potential fraud. Responsibilities include conducting background searches, scene investigations, witness interviews, and surveillance to substantiate fraud.

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Reservations and Scheduling Coordinator

Traveling with Mchaila · Full Time · 2 Weeks Ago

Traveling with Mchaila

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

Manage client bookings and coordinate schedules to ensure all reservation details are accurate and organized. Communicate with clients for updates and maintain digital records to keep workflows efficient.

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Junior Content Assistant (Part-Time)

Alex and Ani · Part Time · 2 Weeks Ago

Alex and Ani

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The role involves using AI-powered tools to transform campaign concepts and mood boards into high-quality image and video assets. The assistant will iterate on prompts and collaborate with the creative and marketing teams to align outputs with brand standards.

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Executive Assistant

Cyara · Full Time · 2 Weeks Ago

Cyara

🌎 United States 💵 $95000 - $110K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative support to the CEO and Executive Leadership Team, managing calendars, travel, and critical communications. Act as a central connector to drive follow-through on strategic priorities and coordinate company-wide events.

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Senior Executive Assistant, Global Customer Solutions | United States | Remote

Grafana Labs · Full Time · 2 Weeks Ago

Grafana Labs

🌎 United States 💵 $127K - $153K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level executive support to the SVP of Global Customer Solutions, including calendar, travel, and communication management. Act as a program manager to drive strategic initiatives, track deliverables, and optimize operational workflows using AI tools.

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Appointment Coordinator (WC/IME)

Midwest Orthopaedics at Rush · Full Time · 2 Weeks Ago

Midwest Orthopaedics at Rush

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

Responsible for booking appointments for orthopedic offices and entering patient demographic and insurance data into NextGen and Athena systems. The role involves managing physician schedules, screening calls, and ensuring HIPAA compliance.

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Appointment Setter

Scale Army Careers · Full Time · 2 Weeks Ago

Scale Army Careers

🌎 Egypt ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Appointment Setter is responsible for researching qualified leads and conducting high-volume outreach via email, phone, and text. The primary goal is to schedule and confirm qualified appointments to maintain a consistent sales pipeline.

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Automation Virtual Assistant

Asiacruit BPO, Inc. · Full Time · 2 Weeks Ago

Asiacruit BPO, Inc.

🌎 Philippines 💵 30000 - 60000 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

The role focuses on managing workflows and tasks within the Karbon system and utilizing AI tools to process meeting outputs into actionable items. Additionally, the assistant handles email triage, calendar coordination, and the implementation of automation to reduce manual work.

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Business Operations Associate

Fingerprint · Full Time · 2 Weeks Ago

Fingerprint

🌎 Canada, United States 💵 $109K - $125K per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role focuses on driving strategic initiatives, managing the goal-setting process through OKRs, and improving organizational efficiency. You will collaborate across departments to streamline knowledge sharing and support leadership decision-making.

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Executive Assistant to CEO (Remote US - EST)

Directive · Full Time · 2 Weeks Ago

Directive

🌎 United States ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative support to the CEO, serving as the primary point of contact for internal and external stakeholders. Coordinate senior management meetings, oversee special projects, and manage executive outreach and external relations.

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