The Administrative Coordinator will manage client communications, travel documentation, and booking records while coordinating schedules and appointments. They will also ensure all administrative workflows meet deadlines and assist with process improvements for internal travel systems.
Online Virtual Assistant Jobs (1,293)
Job category = Virtual Assistant
Specialty Scheduling Coordinator (Solid Organ Transplant)
Fairview Health Services
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Full Time
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1 Week Ago
Fairview Health Services
The coordinator manages high-volume inbound calls to schedule patients for various medical specialties, specifically Solid Organ Transplant. They are responsible for completing patient intake, documenting processes in Epic, and collaborating with clinic teams to ensure appropriate scheduling.
LATAM - Appointment Setter (Mexico Listed for Platform Purposes)
Ruvixx
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Full Time
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1 Week Ago
Ruvixx
Perform high-volume outbound calls to verify and confirm contact information for approximately 200 companies per week. Maintain accurate records within internal systems and CRM platforms to ensure data is ready for investigation teams.
Contact current and potential customers via phone to book termite inspections and strategically cluster appointments to maximize inspector productivity. Manage customer resistance using approved scripts and maintain accurate appointment details within the CRM system.
Regional Business Director - Ohio Valley (OH, IN, KY, WV, VA)
PharmaEssentia U.S.A.
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Full Time
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1 Week Ago
PharmaEssentia U.S.A.
Lead a regional sales team to maximize the adoption of oncology products through strategic territory planning and cross-functional collaboration. Recruit and coach high-performing account managers while managing relationships with hematologists, oncologists, and healthcare institutions.
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Appointment Setter & Lead Management Specialist (Job ID: TRIJAZ2)
Inside Out Hiring
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Full Time
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1 Week Ago
Inside Out Hiring
Manage inbound leads from Facebook marketing campaigns to qualify potential customers and schedule on-site appointments for the sales team. Maintain the lead pipeline within the Go High Level CRM and provide administrative support for sales estimates.
EXECUTIVE ASSISTANT (Job ID: BHAGOL1EA)
Inside Out Hiring
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Full Time
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1 Week Ago
Inside Out Hiring
Serve as a strategic right-hand to the Founder by managing meetings, tracking action items, and enforcing accountability across the executive team. Oversee the Founder's inbox and calendar while developing SOPs to streamline operational workflows.
Provide strategic administrative support to a small senior leadership team, managing complex global calendars and end-to-end international travel. Act as a primary point of contact for stakeholders and drive the preparation of materials for board meetings and leadership forums.
Coordinate daily flight logistics between pilots, passengers, and vendors to ensure smooth private aircraft operations. Manage operational planning, vendor relationships, and stakeholder communication within a fast-paced Part 135 environment.
Provide high-level strategic and administrative support to senior executives, including complex calendar and travel management. Drive cross-functional projects and manage executive communications to ensure operational efficiency.
The role involves managing executives' calendars, travel, and correspondence while preparing materials for meetings and presentations. It also requires liaising with internal and external partners and handling confidential information with discretion.
Provide high-impact strategic and confidential administrative support to C-level executives to maximize their effectiveness. Manage complex calendars, executive communications, and cross-functional projects while acting as a liaison between leadership and stakeholders.
The role involves managing patient intake, organizing electronic medical records, and coordinating scheduling between providers and the surgery center. It also includes handling professional correspondence and supporting the integration of AI tools into workflows.
Manage business and personal scheduling, communications, and travel arrangements for an app development studio owner. Provide general life-admin support including personal errands, research, and light social media assistance.
Provide strategic administrative support to a small senior leadership team, managing complex global calendars and end-to-end international travel. Act as a primary point of contact for stakeholders and drive the preparation of materials for board meetings and leadership forums.
Execute high-volume outbound cold calls to US business owners to book qualified sales meetings. Manage lead statuses and follow-up sequences using Zoho CRM and power dialers.
Execute high-volume outbound cold calls to US business owners to book qualified sales meetings. Manage lead statuses and follow-up sequences using Zoho CRM and power dialers.
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Execute high-volume outbound cold calls to US-based business owners to book qualified sales meetings. Manage lead statuses and follow-up sequences using Zoho CRM and power dialers.
Provide high-level administrative support to the CEO and executive team, reporting to the Chief of Staff. Responsibilities include managing schedules across time zones, creating board-level materials, and utilizing AI tools to optimize workflows.
The role involves managing the CEO's calendar and inbox while overseeing the company's administrative engine. Key duties include running recruiting workflows, managing finance and vendor operations, and ensuring SOC 2 compliance.
Drive high-priority initiatives and lead cross-functional projects from planning through execution to solve business and product challenges. Research new markets and implement practical solutions to improve company operations and capabilities.
The role involves building and managing the operational infrastructure for A1, including office setup, entity incorporation, and payroll implementation across multiple markets. You will lead a team of Business Operations Partners to oversee vendor management, recruiting operations, and company events.
The role involves managing client communications, travel documentation, and booking records to support daily travel operations. The coordinator will also handle scheduling, follow-ups, and internal process improvements to ensure all deadlines are met.
The role involves managing client communications, travel documentation, and booking records to support daily travel operations. The coordinator will also handle scheduling, follow-ups, and internal process improvements to ensure all deadlines are met.
Provide high-level administrative support to VP and SVP level executives and senior leaders. Manage multiple tasks seamlessly while building relationships with internal stakeholders and external partners.
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Coordinate scheduling for HHAs, CNAs, LPNs, and RNs to ensure all patient cases are fully staffed. Manage urgent staffing needs and match caregivers to clients based on skills and availability.
The coordinator will manage patient scheduling across 34 locations via phone, chat, email, and text while utilizing two EMR systems. They are responsible for patient registration, ensuring required forms are completed, and maintaining HIPAA compliance.
Manage back-office operations including email, calendars, and project documentation for a construction firm. Coordinate with subcontractors and vendors while maintaining compliance records and financial data entry.
Travel Coordinator – Work Remotely
Getaway Travel Agency
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Full Time
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2 Weeks Ago
Getaway Travel Agency
The Travel Coordinator is responsible for designing and booking complete travel itineraries, including flights, resorts, and cruises. They manage all logistics and reservations while providing high-quality customer support to travelers.
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