Executive Assistant (Mid Shift)

About The Back Room

We exist to free our clients' time so they can focus on what they do best — growing their business. We deliver smart, efficient solutions that liberate teams from the everyday admin, and we hold ourselves to the same standard. Time is the ultimate currency, and we treat it like it.

About the Client
Our client is a UK-based professional services and accountancy firm known for its modern, entrepreneurial approach to traditionally conservative accounting services. It is recognized as a top 20 UK accounting firm, offering audit, tax, advisory, deals, and wealth management services to ambitious mid-market businesses across the UK.

The Role
As an Executive Assistant, you will provide high-level administrative and operational support to a Senior or C-Suite executive within a professional services environment, with primary responsibility for complex calendar management, scheduling, and stakeholder coordination. Beyond day-to-day administration, you will support research, project coordination, reporting, and data presentation while handling confidential information with discretion and maintaining strong awareness of accounting deadlines and seasonal business cycles.

What You'll Do

• Manage complex executive calendars, including scheduling, rescheduling, prioritization, and competing commitments

• Coordinate meetings and appointments across multiple time zones and stakeholders

• Proactively identify scheduling conflicts and recommend solutions before they impact the executive

• Prepare and distribute meeting invitations, agendas, reminders, and supporting materials

• Coordinate travel-related scheduling adjustments and maintain an accurate view of the executive's commitments

• Serve as a professional point of contact for internal teams, clients, senior stakeholders, and external partners

• Handle sensitive and confidential information, including secure client and business documents, with a high level of discretion

• Conduct research and synthesize information into concise summaries, briefing materials, or presentations

• Support projects by coordinating timelines, action items, deliverables, and follow-ups

• Assist with data presentation, reporting, and preparation of management information

• Track key deadlines, particularly accounting, tax, and client-related deadlines during seasonal periods

• Provide administrative support across professional services and accounting-related activities as required

• Use Microsoft Office, Google Workspace, project management platforms, AI tools, and relevant industry-specific systems effectively

• Maintain organized digital records and ensure documents are stored and shared securely

What We're Looking For

• Proven track record supporting Senior Executives or C-Suite leaders, preferably within a professional services environment

• Strong and confident written and verbal communication skills

• Exceptional calendar and schedule management skills, including complex and multi-time-zone coordination

• Excellent organizational skills with strong attention to detail and deadline discipline

• Demonstrated ability to handle confidential and sensitive information with discretion

• Proficiency in Microsoft Office and/or Google Workspace

• Experience using project management and collaboration tools

• Comfortable learning and using AI tools to improve research, organization, reporting, and administrative workflows

• Strong research and information-synthesis skills

• Experience supporting projects, preparing reports, and presenting data or management information

• Ability to work independently, anticipate needs, and exercise sound judgment

• Strong understanding of professional services environments and the importance of client confidentiality

Nice to Have

• Experience supporting executives within an accounting, audit, tax, consulting, or professional services firm

• Familiarity with accounting software and professional services platforms

• Understanding of accounting seasonal cycles, tax deadlines, and client deliverables

• Experience handling and securely managing client financial or accounting documents

• Familiarity with tools such as Microsoft 365, Google Workspace, Calendly, project management platforms, Xero, QuickBooks, or similar systems is an advantage

Why This Role

This role offers the opportunity to work closely with senior leadership and contribute beyond traditional administrative support, combining executive coordination with research, project support, reporting, and business operations. It is well suited to an experienced Executive Assistant who can anticipate executive needs, manage complex priorities independently, and operate confidently within a deadline-driven professional services environment.

This role is open to Philippine citizens currently based in the Philippines.

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