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The Personal Assistant will manage calendars, coordinate appointments, and liaise with external vendors to ensure the client's daily schedule runs efficiently. They are also responsible for maintaining accurate records, handling correspondence, and proactively resolving logistical issues while upholding strict confidentiality.
About the Role
We are seeking a resourceful, detail-oriented Personal Assistant to provide reliable day-to-day support to a busy professional who runs a specialist concierge psychology practice.
This position focuses on coordinating personal arrangements, managing appointments and liaising with external vendors and service providers. The successful candidate will help ensure that personal and professional commitments are organised efficiently, allowing the psychologist to focus on delivering care to patients.
The role requires someone who is comfortable working independently, communicating with a range of service providers and handling private information with complete discretion.
Key Responsibilities
● Manage personal and professional calendars, appointments and reminders.
● Arrange medical, wellness and other personal appointments as required.
● Coordinate with external vendors and service providers, including stylists, hair
professionals and other personal service providers.
● Communicate with vendors by email, phone and text to arrange bookings, confirm details and manage follow-ups.
● Research and coordinate services, appointments and other personal arrangements.
● Organise schedules and ensure appointments run smoothly.
● Manage correspondence and keep track of outstanding requests.
● Anticipate the client's needs and proactively resolve scheduling or logistical issues.
● Maintain accurate records of appointments, arrangements and important information.
● Assist with general administrative tasks and other ad hoc requests.
● Identify opportunities to streamline recurring tasks using technology and automation.
● Maintain strict confidentiality when handling personal, professional and patient-related information.
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