How much do virtual assistants make?

Virtual assistants earn $18-$75/hour depending on specialization. General VAs earn $18-$28/hour, executive assistants $30-$50/hour, and specialized VAs (legal, medical, marketing) $45-$75/hour. Full-time VA positions pay $38,000-$75,000 annually. US-based VAs earn $22-$40/hour; international VAs from Philippines earn $8-$18/hour for equivalent work. Top VAs with niche expertise and long-term clients exceed $100,000 annually.

What tasks do virtual assistants do?

Virtual assistants handle email management (inbox zero systems), calendar scheduling, travel booking, data entry, social media management, customer service, basic bookkeeping, and research. Executive VAs manage confidential communications, meeting preparation, and stakeholder coordination. Specialized VAs offer podcast production, real estate transaction coordination, e-commerce management, or marketing automation at premium rates.

How do I become a virtual assistant with no experience?

List transferable skills: organization, communication, computer proficiency, customer service, scheduling. Create profiles on Belay, Time Etc, and Upwork. Offer introductory rates ($18-$22/hour) to build reviews and testimonials. Specialize in one area (real estate, e-commerce, coaching businesses) to command higher rates faster. VA businesses become profitable within 3-6 months of consistent client acquisition. First clients often come from personal network referrals.

What software should virtual assistants know?

Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office are mandatory. Project management tools (Asana, Trello, Monday.com, ClickUp) manage client work. Communication platforms (Slack, Zoom) enable client collaboration. Password managers (LastPass, 1Password) secure client accounts. Scheduling tools (Calendly, Acuity) automate appointments. Social media VAs need Buffer or Hootsuite. Bookkeeping VAs need QuickBooks or Xero.

How do virtual assistants find clients?

VA agencies (Belay, Time Etc, Boldly) provide steady client flow at $18-$30/hour after platform fees. Freelance platforms (Upwork, Fiverr) enable direct client acquisition at higher rates. LinkedIn outreach to entrepreneurs and small business owners converts at 3-5%. Facebook groups for target industries (coaches, realtors, e-commerce) provide warm leads. Referrals from satisfied clients are the primary growth channel—ask every client for introductions.

What is an executive virtual assistant?

Executive virtual assistants support C-level executives and founders with high-level administrative work: complex calendar management across time zones, confidential communication handling, board meeting preparation, travel coordination, and project management. Executive VAs earn $35-$60/hour ($70,000-$120,000 annually). Roles require exceptional judgment, discretion, proactive problem-solving, and anticipating needs before being asked.

How should I price my virtual assistant services?

Research market rates: general VA $20-$30/hour, specialized VA $35-$55/hour, executive VA $45-$70/hour. Calculate minimum rate based on income needs and available working hours. Start at market rate or slightly below to build reviews, then increase 15-20% every 6 months. Offer monthly retainer packages (20 hours/month at slight discount) for income stability. Hourly rates above $50 require demonstrated expertise and strong testimonials.

What is the difference between a VA and an executive assistant?

Virtual assistants are self-employed contractors handling task-based work for multiple clients. Executive assistants are employees serving as strategic partners to one executive with benefits and job security. VAs control their schedule and rates; EAs have fixed hours and salary. VAs earn $40,000-$100,000 depending on client base; EAs earn $55,000-$110,000 with benefits. Many EAs transition to VA work for flexibility and higher income potential.

Online Virtual Assistant Jobs (1,154)

Business Operations Manager

Remote - Referral Board · Full Time · 1 Week Ago

Remote - Referral Board

🌎 Peru 💵 $36900 - $83050 per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Business Operations Manager

Lead cross-functional projects to improve EOR operations and implement AI-enabled improvements to operating mechanisms. Drive visibility and alignment across domains while managing recurring reporting and operational gaps.

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Planner & Operations Coordinator / Anonyymi

MPS · Full Time · 1 Week Ago

MPS

🌎 Finland ⭐ 2-5 yrs exp 💼 Virtual Assistant

Responsible for operational planning, resource allocation, and shift scheduling to ensure efficient daily operations. The role involves optimizing schedules, managing absences, and continuously developing operational processes in collaboration with HR and management.

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Business Operations Analyst II

Akamai · Full Time · 1 Week Ago

Akamai

🌎 India ⭐ 5-10 yrs exp 💼 Virtual Assistant

Design, develop, and deploy dashboards to provide actionable insights for Sales stakeholders and executive leadership. Analyze complex data to support business strategy, financial performance, and network capacity planning.

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Executive Assistant to the CEO

Benchmark IT Solutions India Pvt Ltd · Full Time · 1 Week Ago

Benchmark IT Solutions India Pvt Ltd

🌎 India ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative and strategic support to the CEO, including calendar management and stakeholder communication. Track strategic initiatives, prepare executive reports, and collaborate across departments to drive organizational objectives.

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Assessment Operations Assistant

The Achievement Network · Full Time · 1 Week Ago

The Achievement Network

🌎 United States 💵 $17.34 - $25.5 per hour ⭐ 0-2 yrs exp 💼 Virtual Assistant

The role involves creating and revising Math and ELA assessments using internal and third-party tools while adhering to style guides. Additionally, the assistant performs quality assurance testing on the online assessment delivery system and supports student accommodations.

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Executive Assistant for a Personal Care Company in the US (Home Based Part Time)

Virtual Coworker · Full Time · 1 Week Ago

Virtual Coworker

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Manage the founder's communications, calendar, and daily priorities to ensure efficient operations. Provide administrative support, build SOPs, and coordinate cross-functionally to drive strategic projects forward.

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Administrative & Operations Coordinator

Cardinal Education · Full Time · 1 Week Ago

Cardinal Education

🌎 Philippines ⭐ 0-2 yrs exp 💼 Virtual Assistant

The coordinator manages high-stakes calendars, meeting logistics, and digital workspace standardization to support educational consultants. They serve as the central communication hub, ensuring timeline compliance and providing administrative support to key stakeholders.

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Appointment Setter (Job ID: NATBEN1)

Inside Out Hiring · Full Time · 1 Week Ago

Inside Out Hiring

🌎 South Africa 💵 $8 - $10 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role begins with high-volume cold calling and qualifying leads to book discovery calls for luxury electrical and automation installations. It eventually evolves into closing high-ticket deals and managing a small internal office team.

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Admin Assistant to On & Offboarding Manager (Volunteer/Remote)

Abuse Refuge Org · Full Time · 1 Week Ago

Abuse Refuge Org

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

Provides administrative and operational support for the volunteer onboarding and offboarding lifecycle. Manages communications, training tracking, and documentation using tools like Asana and Slack.

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Executive Assistant

Higgsfield · Full Time · 1 Week Ago

Higgsfield

🌎 United States 💵 $100K - $125K per year ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative support to the CEO and CSO, managing complex calendars and international travel. Act as a strategic gatekeeper and liaison between executives and internal/external stakeholders to drive operational efficiency.

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Scheduling Coordinator

InnovAge · Full Time · 1 Week Ago

InnovAge

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Scheduling Coordinator manages participant appointments with internal and external providers while coordinating transportation and care flow. Additionally, they handle clinic reception duties, medical record documentation, and administrative support for clinic functions.

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Executive Assistant

Credit Acceptance · Full Time · 1 Week Ago

Credit Acceptance

🌎 United Kingdom 💵 $93487 - $109K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-impact strategic and confidential administrative support to C-level executives and the Executive Leadership Team. Manage complex calendars, executive communications, and cross-functional projects to maximize executive effectiveness.

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Associate Director, Business Operations - ePMO

Medical University of South Carolina · Full Time · 1 Week Ago

Medical University of South Carolina

🌎 United States ⭐ 10+ yrs exp 💼 Virtual Assistant

Lead a team of project managers to execute initiatives across ePMO portfolios while driving project governance and resource alignment. Oversee project execution, facilitate capacity planning, and partner with executive sponsors to manage priorities and risk mitigation.

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Operations Coordinator at Soundview Landscape Irrigation

People Solutions Center · Full Time · 1 Week Ago

People Solutions Center

🌎 United States 💵 $29 - $33 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Operations Coordinator serves as the central point of communication between clients, field crews, and leadership. Key duties include scheduling service appointments, dispatching crews, and improving operational workflows.

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Personal Executive Assistant | Operations Coordinator |

Assist World · Full Time · 1 Week Ago

Assist World

🌎 Philippines, South Africa 💵 $500 - $900 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative and operational support to an executive across multiple business ventures including finance and legal advisory. Coordinate calendars, track project deadlines, and streamline communications to increase overall productivity.

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Jr Business Operations Analyst

Principal Financial Group · Full Time · 1 Week Ago

Principal Financial Group

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role focuses on optimizing document management systems and modernizing interactions for brokers and participants through printed and online materials. The analyst acts as a liaison between business and technical teams to implement strategic infrastructure solutions and lead cross-functional projects.

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Specialty Scheduling Assistant

CentraCare · Full Time · 1 Week Ago

CentraCare

🌎 United States 💵 $18.4 - $27.61 per hour ⭐ 0-2 yrs exp 💼 Virtual Assistant

Coordinate and manage scheduling for Gastroenterology, General Surgery, and Family Medicine providers for screening colonoscopies and EGDs. Collaborate with physicians and leadership to optimize schedules while adhering to patient safety standards.

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Executive Virtual Assistant - PH (Remote)

Snapscale · Full Time · 1 Week Ago

Snapscale

🌎 Philippines ⭐ 0-2 yrs exp 💼 Virtual Assistant Virtual Assistant

Provide comprehensive professional and personal administrative support to the client, acting as a strategic proxy. Responsibilities include managing calendars, email inboxes, CRM data, and coordinating personal tasks and travel.

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Administrative Operations Coordinator

Harris Computer · Full Time · 1 Week Ago

Harris Computer

🌎 Canada ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role provides administrative and operational support across various teams, focusing on customer accounts, software licenses, and maintenance agreements. It involves coordinating invoicing, renewals, and operational follow-ups to ensure efficient business processes.

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Admin Assistant 2

University of New Mexico · Full Time · 1 Week Ago

University of New Mexico

🌎 United States 💵 $17.39 - $22.07 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant

Provide administrative and front-desk support to students, faculty, and staff to ensure efficient department operations. Manage financial tasks including P-Card purchases and processing travel and expense reimbursements.

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Senior Executive Assistant

Algolia · Full Time · 1 Week Ago

Algolia

🌎 France 💵 €57000 - €65000 per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The role focuses on maximizing executive effectiveness through complex calendar management and operational support for the R&D organization. It involves managing leadership cadences, improving team workflows, and serving as a key point of contact for stakeholders.

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Clinic Administrative Coordinator

Michigan Humane · Full Time · 1 Week Ago

Michigan Humane

🌎 United States ⭐ 5-10 yrs exp 💼 Virtual Assistant

The coordinator oversees daily administrative functions of veterinary clinics, focusing on the management and optimization of practice information systems. This includes establishing standards, managing data integration, and maintaining inventory control procedures.

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Sr. Director, Business Operations

iHerb · Full Time · 1 Week Ago

iHerb

🌎 United States 💵 $260K - $285K per year ⭐ 10+ yrs exp 💼 Virtual Assistant

Lead and scale critical operational functions including content, localization, and product onboarding for a global ecommerce business. Drive operational transformation by implementing AI-enabled solutions and optimizing scalable workflows to improve organizational efficiency.

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Patient Intake & Appointment Coordinator (Job ID: BILMIC1)

Inside Out Hiring · Full Time · 1 Week Ago

Inside Out Hiring

🌎 Colombia 💵 $8 - $10 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant

Serve as the first point of contact for potential patients by handling inbound calls and guiding leads through the consultation process. Manage appointment scheduling via MindBody and maintain accurate lead records within the CRM system.

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Executive Assistant (Job ID: MULDJ1)

Inside Out Hiring · Full Time · 1 Week Ago

Inside Out Hiring

🌎 El Salvador 💵 $7 - $9 per hour ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative and personal support to a visionary CEO, managing complex calendars and diverse research projects. Act as a liaison to ensure operational follow-ups and handle logistics for both business and personal estate matters.

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Business Operations Specialist

VivSoft Technologies · Full Time · 1 Week Ago

VivSoft Technologies

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role focuses on managing strategic and operational planning, business processes, and internal operations to enhance organizational effectiveness. Key duties include coordinating policies, tracking performance metrics, and producing executive-level reports for stakeholders.

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Executive assistant for Overstone Capital

Talentin · Full Time · 1 Week Ago

Talentin

🌎 Bulgaria, Croatia, Cyprus, Estonia, Georgia, Kiribati, Latvia, Lithuania, Malta, Oman, Portugal, Romania, Spain, Trinidad and Tobago, Ukraine, United Arab Emirates, United States ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Act as a key partner to the executive by managing priorities, coordinating business initiatives, and ensuring the execution of agreements. Responsibilities include calendar management, preparing analytical summaries, and coordinating interactions with internal and external stakeholders.

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Virtual Assistant

Burjline Builders · Full Time · 1 Week Ago

Burjline Builders

🌎 United States 💵 $20 - $45 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

The Virtual Assistant will provide comprehensive administrative support, including managing calendars, handling correspondence, and preparing professional documents. They will also perform data entry, conduct research, and provide customer service to ensure smooth daily operations.

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Executive Assistant

Crunch Fitness - Fit Fusion LLC · Full Time · 1 Week Ago

Crunch Fitness - Fit Fusion LLC

🌎 United States 💵 $85000 - $90000 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provides high-level administrative support to senior management and acts as a liaison between executives, team members, and vendors. Oversees brand excellence and member experience by coordinating secret shop reports and collaborating with Crunch corporate.

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Appointment Setter – Remote 182 APPLICANTS

Spade Recruiting · Full Time · 1 Week Ago

Spade Recruiting

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The role involves reaching out to clients who requested information to schedule virtual Zoom meetings for licensed agents. It also includes providing basic client support and building rapport to ensure smooth scheduling.

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