How much do virtual assistants make?

Virtual assistants earn $18-$75/hour depending on specialization. General VAs earn $18-$28/hour, executive assistants $30-$50/hour, and specialized VAs (legal, medical, marketing) $45-$75/hour. Full-time VA positions pay $38,000-$75,000 annually. US-based VAs earn $22-$40/hour; international VAs from Philippines earn $8-$18/hour for equivalent work. Top VAs with niche expertise and long-term clients exceed $100,000 annually.

What tasks do virtual assistants do?

Virtual assistants handle email management (inbox zero systems), calendar scheduling, travel booking, data entry, social media management, customer service, basic bookkeeping, and research. Executive VAs manage confidential communications, meeting preparation, and stakeholder coordination. Specialized VAs offer podcast production, real estate transaction coordination, e-commerce management, or marketing automation at premium rates.

How do I become a virtual assistant with no experience?

List transferable skills: organization, communication, computer proficiency, customer service, scheduling. Create profiles on Belay, Time Etc, and Upwork. Offer introductory rates ($18-$22/hour) to build reviews and testimonials. Specialize in one area (real estate, e-commerce, coaching businesses) to command higher rates faster. VA businesses become profitable within 3-6 months of consistent client acquisition. First clients often come from personal network referrals.

What software should virtual assistants know?

Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office are mandatory. Project management tools (Asana, Trello, Monday.com, ClickUp) manage client work. Communication platforms (Slack, Zoom) enable client collaboration. Password managers (LastPass, 1Password) secure client accounts. Scheduling tools (Calendly, Acuity) automate appointments. Social media VAs need Buffer or Hootsuite. Bookkeeping VAs need QuickBooks or Xero.

How do virtual assistants find clients?

VA agencies (Belay, Time Etc, Boldly) provide steady client flow at $18-$30/hour after platform fees. Freelance platforms (Upwork, Fiverr) enable direct client acquisition at higher rates. LinkedIn outreach to entrepreneurs and small business owners converts at 3-5%. Facebook groups for target industries (coaches, realtors, e-commerce) provide warm leads. Referrals from satisfied clients are the primary growth channel—ask every client for introductions.

What is an executive virtual assistant?

Executive virtual assistants support C-level executives and founders with high-level administrative work: complex calendar management across time zones, confidential communication handling, board meeting preparation, travel coordination, and project management. Executive VAs earn $35-$60/hour ($70,000-$120,000 annually). Roles require exceptional judgment, discretion, proactive problem-solving, and anticipating needs before being asked.

How should I price my virtual assistant services?

Research market rates: general VA $20-$30/hour, specialized VA $35-$55/hour, executive VA $45-$70/hour. Calculate minimum rate based on income needs and available working hours. Start at market rate or slightly below to build reviews, then increase 15-20% every 6 months. Offer monthly retainer packages (20 hours/month at slight discount) for income stability. Hourly rates above $50 require demonstrated expertise and strong testimonials.

What is the difference between a VA and an executive assistant?

Virtual assistants are self-employed contractors handling task-based work for multiple clients. Executive assistants are employees serving as strategic partners to one executive with benefits and job security. VAs control their schedule and rates; EAs have fixed hours and salary. VAs earn $40,000-$100,000 depending on client base; EAs earn $55,000-$110,000 with benefits. Many EAs transition to VA work for flexibility and higher income potential.

Online Virtual Assistant Jobs (1,293)

Group Travel Coordinator - WFH

Believeadvertising · Full Time · 6 Weeks Ago

Believeadvertising

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

Plan and manage end-to-end travel logistics for corporate and leisure groups, including flights, hotels, and ground transportation. Act as the primary contact for clients and vendors while managing contracts, itineraries, and post-trip reconciliation.

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Executive Assistant

Teams Squared · Full Time · 6 Weeks Ago

Teams Squared

🌎 Worldwide ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant manages schedules, communications, and operational tasks for senior leadership. Key duties include coordinating internal teams, handling client correspondence, and maintaining compliance documentation.

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Administrative Operations Assistant (Remote, U.S./Canada)

BINUS UNIVERSITY · Full Time · 6 Weeks Ago

BINUS UNIVERSITY

🌎 United States 💵 $20 - $28 per hour ⭐ 0-2 yrs exp 💼 Virtual Assistant

Provide general administrative support including email coordination, scheduling, and document organization. Maintain smooth workflows across departments and ensure all pending items are followed up on.

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Senior Administrative Coordinator

National Alliance on Mental Illness · Full Time · 6 Weeks Ago

National Alliance on Mental Illness

🌎 United States 💵 $27 - $30 per hour ⭐ 0-2 yrs exp 💼 Virtual Assistant

Provide executive and operational support to the National Director of Information Systems by managing calendars, communications, and meeting lifecycles. Coordinate priorities across IS teams and utilize AI-assisted productivity tools to maintain the office's operating rhythm.

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Executive Assistant

WorkBetterNow · Full Time · 6 Weeks Ago

WorkBetterNow

🌎 Finland ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative support to CEOs, Presidents, or Directors to optimize their time and strategic focus. Key duties include managing calendars, screening communications, and coordinating travel and special events.

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Appointment Coordinator (WC/IME)

Midwest Orthopaedics at Rush · Full Time · 6 Weeks Ago

Midwest Orthopaedics at Rush

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

Responsible for booking appointments for orthopedic offices and entering patient demographic and insurance data into NextGen and Athena systems. The role involves managing physician schedules, screening calls, and ensuring HIPAA compliance.

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Executive Assistant

Outsourcey · Full Time · 6 Weeks Ago

Outsourcey

🌎 Philippines ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The role involves managing complex calendars, travel logistics, and professional correspondence to optimize executive productivity. Additionally, the assistant will coordinate meetings and act as a primary point of contact between executives and stakeholders.

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Business Operations Specialist - Remote

ACHIEVE TEST PREP · Full Time · 6 Weeks Ago

ACHIEVE TEST PREP

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

Analyze and optimize business operations to identify inefficiencies and implement strategies for enhanced productivity. Lead projects to streamline workflows and develop operational policies while monitoring performance metrics.

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Executive Assistant, Innovation

IREN · Full Time · 6 Weeks Ago

IREN

🌎 United States ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Serve as an operational partner to the Chief Innovation Officer by managing complex calendars, travel, and team logistics across multiple time zones. Coordinate team meetings, track project progress, and handle administrative tasks including invoice management and external communications.

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Executive Assistant to Managing Partner - Market Mapping (Remote)

Haldren Group · Full Time · 6 Weeks Ago

Haldren Group

🌎 South Africa 💵 460K - 600K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The role focuses on scaling search execution by improving coordination, documentation, and communication between consultants, candidates, and clients. Key tasks include managing complex calendars, preparing briefing packs, and owning inbox triage to protect executive focus time.

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Executive Assistant for the CEO

CEO Lawyer Personal Injury Law Firm · Full Time · 6 Weeks Ago

CEO Lawyer Personal Injury Law Firm

🌎 Colombia, Ecuador, Honduras, Mexico ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative support to the Founder, including complex calendar management and stakeholder communication. Manage office operations, legal documentation, and client coordination to ensure operational efficiency.

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Executive Assistant and Office Operations Lead - Key Accounts (Remote)

Haldren Group · Full Time · 6 Weeks Ago

Haldren Group

🌎 South Africa 💵 460K - 600K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The role focuses on coordinating stakeholders and managing workflows to support high-tempo search delivery. Key duties include managing complex calendars, handling inbox triage, and documenting meeting outcomes and action items.

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Executive Assistant

Slash Staffing · Full Time · 6 Weeks Ago

Slash Staffing

🌎 Worldwide ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

The role focuses on conducting executive-level outreach and managing the sales pipeline to build relationships with prospective clients. It involves qualifying opportunities and maintaining detailed records within the Pipedrive CRM.

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Senior Business Operations Manager

Aurora Solar · Full Time · 6 Weeks Ago

Aurora Solar

🌎 United States 💵 $124K - $201K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Business Operations Manager

Own the company's operating cadence, including annual planning and QBRs, while partnering across GTM functions to optimize operational effectiveness. Identify business bottlenecks and build executive-ready analysis and AI-enabled workflows to inform strategic decisions for the CEO and COO.

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Executive Assistant

Outsourcey · Full Time · 6 Weeks Ago

Outsourcey

🌎 Philippines ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide comprehensive administrative and operational support to Directors, including calendar, inbox, and travel management. Manage the monday.com CRM pipeline and coordinate investor onboarding and funds management operations.

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Executive Assistant

AWISEE · Full Time · 6 Weeks Ago

AWISEE

🌎 Worldwide 💵 $10000 - $15000 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide comprehensive administrative and operational support to leadership for both business and personal tasks. This includes coordinating schedules, conducting research, and managing communications with external partners and vendors.

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Executive Assistant, Sr

TISTA Science and Technology Corporation · Full Time · 6 Weeks Ago

TISTA Science and Technology Corporation

🌎 United States ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The Senior Executive Assistant provides high-level administrative support, including calendar management, meeting coordination, and the preparation of presentations and reports. They are also responsible for tracking deliverables, monitoring shared mailboxes, and assisting with payroll and timesheet validation.

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Operations assistant

WM Reply · Full Time · 6 Weeks Ago

WM Reply

🌎 Poland ⭐ 0-2 yrs exp 💼 Virtual Assistant

The role involves managing day-to-day business operations including invoicing, supplier onboarding, and CRM data maintenance in HubSpot. Additionally, the assistant will handle client renewals and compile operational reports to support decision-making.

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Personal Injury Reductions / Closing Virtual Assistant

The Ward Law Group, PL · Full Time · 6 Weeks Ago

The Ward Law Group, PL

🌎 Colombia 💵 $1000 - $15000 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

The Reductions Specialist manages the final stages of personal injury cases by negotiating medical bills and coordinating with providers. They are responsible for maintaining regular client communication and meticulously logging all case updates in the document management system.

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Real Estate Virtual Assistant

Expert VA · Full Time · 6 Weeks Ago

Expert VA

🌎 Worldwide ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

The role involves managing real estate listings, updating CRM databases, and providing administrative support to agents. It also includes coordinating transaction documents and creating marketing materials for property listings.

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Digital Media Operations Coordinator (TEMP)

The Shade Room · Full Time · 6 Weeks Ago

The Shade Room

🌎 United States 💵 $22 - $26.5 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant

Manage the digital supply chain for a video commentary pilot, including uploading assets to social platforms and optimizing video formats. Coordinate live stream technical setups and track production timelines to ensure deadlines are met within a remote team.

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Executive Assistant

Teams Squared · Full Time · 6 Weeks Ago

Teams Squared

🌎 Worldwide ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative support to senior leadership, including calendar, inbox, and travel management. Act as a liaison between executives, clinical staff, and patients while assisting with clinic operational tasks.

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Part-time Remote Personal Assistant

RecruitMyMom · Full Time · 6 Weeks Ago

RecruitMyMom

🌎 South Africa 💵 240 - 250 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant Personal Assistant

Manage complex client schedules and automate digital workflows for an executive coaching and fundraising consultancy. Provide high-level administrative support, including travel coordination, content scheduling, and executive accountability.

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Executive Assistant for an Energy & Professional Services Company in the US (Home Based Part Time)

Virtual Coworker · Full Time · 6 Weeks Ago

Virtual Coworker

🌎 Canada ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level executive support including complex calendar and inbox management across multiple time zones. Handle project operations, financial data entry in QuickBooks, and the preparation of board-level documentation.

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Executive Assistant to the CEO

DotYeti Design · Full Time · 6 Weeks Ago

DotYeti Design

🌎 Argentina ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Manage the CEO's complex calendar, CRM, and inbox while coordinating high-value meetings and tracking action items. Support business operations through light project management, research, and personal administrative tasks.

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Executive Assistant to the CEO

DotYeti Design · Full Time · 6 Weeks Ago

DotYeti Design

🌎 Colombia ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Manage the CEO's complex calendar, inbox, and CRM to ensure smooth daily operations and client relationship management. Coordinate with the creative team and handle administrative tasks including travel and sales collateral preparation.

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Executive Assistant to the CEO

DotYeti Design · Full Time · 6 Weeks Ago

DotYeti Design

🌎 Canada ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Manage the CEO's complex calendar, CRM, and inbox to ensure smooth daily operations and client relationship management. Coordinate meeting action items, conduct prospect research, and handle personal administrative tasks.

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Executive Assistant to the CEO

DotYeti Design · Full Time · 6 Weeks Ago

DotYeti Design

🌎 Philippines ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Manage the CEO's complex calendar, inbox, and CRM while coordinating high-value meetings and tracking action items. Support the end-to-end client experience and assist with light project management and sales collateral preparation.

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Executive Assistant to Producer (Remote but Salt Lake City or Los Angeles base preferred)

Authentica Media · Full Time · 6 Weeks Ago

Authentica Media

🌎 United States 💵 $65000 - $80000 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative and production support to the Supervising Producer by managing workflows, logistics, and communications. Ensure projects move forward by tracking tasks in Productive and handling both pre- and post-production coordination.

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Cornea Reimbursement Liaison - Charlotte, NC | Charleston, WV | Columbia, SC | Richmond, VA

Glaukos · Full Time · 6 Weeks Ago

Glaukos

🌎 United States 💵 $143K - $179K per year ⭐ 10+ yrs exp 💼 Virtual Assistant

The Reimbursement Liaison serves as an expert in reimbursement policies to ensure patient access to Glaukos' sight-saving technologies. They educate healthcare providers on clinical documentation, billing, coding, and navigating the appeals process for denied claims.

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