How much do virtual assistants make?

Virtual assistants earn $18-$75/hour depending on specialization. General VAs earn $18-$28/hour, executive assistants $30-$50/hour, and specialized VAs (legal, medical, marketing) $45-$75/hour. Full-time VA positions pay $38,000-$75,000 annually. US-based VAs earn $22-$40/hour; international VAs from Philippines earn $8-$18/hour for equivalent work. Top VAs with niche expertise and long-term clients exceed $100,000 annually.

What tasks do virtual assistants do?

Virtual assistants handle email management (inbox zero systems), calendar scheduling, travel booking, data entry, social media management, customer service, basic bookkeeping, and research. Executive VAs manage confidential communications, meeting preparation, and stakeholder coordination. Specialized VAs offer podcast production, real estate transaction coordination, e-commerce management, or marketing automation at premium rates.

How do I become a virtual assistant with no experience?

List transferable skills: organization, communication, computer proficiency, customer service, scheduling. Create profiles on Belay, Time Etc, and Upwork. Offer introductory rates ($18-$22/hour) to build reviews and testimonials. Specialize in one area (real estate, e-commerce, coaching businesses) to command higher rates faster. VA businesses become profitable within 3-6 months of consistent client acquisition. First clients often come from personal network referrals.

What software should virtual assistants know?

Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office are mandatory. Project management tools (Asana, Trello, Monday.com, ClickUp) manage client work. Communication platforms (Slack, Zoom) enable client collaboration. Password managers (LastPass, 1Password) secure client accounts. Scheduling tools (Calendly, Acuity) automate appointments. Social media VAs need Buffer or Hootsuite. Bookkeeping VAs need QuickBooks or Xero.

How do virtual assistants find clients?

VA agencies (Belay, Time Etc, Boldly) provide steady client flow at $18-$30/hour after platform fees. Freelance platforms (Upwork, Fiverr) enable direct client acquisition at higher rates. LinkedIn outreach to entrepreneurs and small business owners converts at 3-5%. Facebook groups for target industries (coaches, realtors, e-commerce) provide warm leads. Referrals from satisfied clients are the primary growth channel—ask every client for introductions.

What is an executive virtual assistant?

Executive virtual assistants support C-level executives and founders with high-level administrative work: complex calendar management across time zones, confidential communication handling, board meeting preparation, travel coordination, and project management. Executive VAs earn $35-$60/hour ($70,000-$120,000 annually). Roles require exceptional judgment, discretion, proactive problem-solving, and anticipating needs before being asked.

How should I price my virtual assistant services?

Research market rates: general VA $20-$30/hour, specialized VA $35-$55/hour, executive VA $45-$70/hour. Calculate minimum rate based on income needs and available working hours. Start at market rate or slightly below to build reviews, then increase 15-20% every 6 months. Offer monthly retainer packages (20 hours/month at slight discount) for income stability. Hourly rates above $50 require demonstrated expertise and strong testimonials.

What is the difference between a VA and an executive assistant?

Virtual assistants are self-employed contractors handling task-based work for multiple clients. Executive assistants are employees serving as strategic partners to one executive with benefits and job security. VAs control their schedule and rates; EAs have fixed hours and salary. VAs earn $40,000-$100,000 depending on client base; EAs earn $55,000-$110,000 with benefits. Many EAs transition to VA work for flexibility and higher income potential.

Online Virtual Assistant Jobs (1,154)

Partner & Business Operations Manager (m/f/d)

Cashlink Technologies GmbH · Full Time · 13 Weeks Ago

Cashlink Technologies GmbH

🌎 Germany ⭐ 2-5 yrs exp 💼 Virtual Assistant Business Operations Manager

The role involves ensuring operational excellence and success of partnerships at the intersection of classic banking and digital assets, including managing processes for crypto-security registration and custody. The manager will act as the main contact for partner management from after-sales through onboarding to offboarding, ensuring long-term customer value.

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Partner & Business Operations Manager (m/f/d)

Cashlink Technologies GmbH · Full Time · 13 Weeks Ago

Cashlink Technologies GmbH

🌎 Germany ⭐ 2-5 yrs exp 💼 Virtual Assistant Business Operations Manager

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Appointment Setter WFH

Spade Recruiting · Full Time · 13 Weeks Ago

Spade Recruiting

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The primary duties involve scheduling and conducting virtual appointments with interested members to provide clear information about available benefit programs. Responsibilities also include assisting clients with applications, answering questions, and maintaining accurate records.

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E-Commerce Virtual Assistant

Outsource Access · Full Time · 13 Weeks Ago

Outsource Access

🌎 Philippines ⭐ 0-2 yrs exp 💼 Virtual Assistant Virtual Assistant

The role involves owning the digital shelf by developing product strategies for DTC, Amazon, and other marketplaces, and managing/optimizing product listings across these platforms. Additionally, the assistant will handle customer inquiries, process requests, and generate weekly sales reports using various platforms to drive data-backed growth.

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Operations & Administrative Coordinator 11 APPLICANTS

MacroAgility Systems Inc. · Full Time · 13 Weeks Ago

MacroAgility Systems Inc.

🌎 Pakistan ⭐ 2-5 yrs exp 💼 Virtual Assistant

This role provides operational and administrative support across executive assistance, travel coordination, property management, human resources, and financial administration. Key duties include managing travel logistics, assisting with property and HR tasks, and supporting financial operations through record-keeping and invoicing.

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Virtual Assistant ECU

Simera · Full Time · 13 Weeks Ago

Simera

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant Virtual Assistant

The Virtual Assistant provides remote administrative, operational, and sometimes creative support, handling tasks like scheduling meetings, managing email inboxes, organizing digital filing systems, and conducting online research. Responsibilities may also extend to supporting social media management, customer communications, invoicing, and basic bookkeeping.

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Incumbent Capture (VA EHRM SIS)

General Dynamics Information Technology · Full Time · 13 Weeks Ago

General Dynamics Information Technology

🌎 United States 💵 $96569 - $130K per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

This requisition is for recruiting current VA EHRM System Integrator Support (SIS) incumbents who wish to continue supporting the program on Team GDIT. Roles include, but are not limited to, Integration Engineers, Solution Architects, and Data Migration specialists.

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Business Operations Analyst 2198 APPLICANTS

SemiAnalysis · Full Time · 13 Weeks Ago

SemiAnalysis

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Business Operations Analyst will support the operational backbone of the firm by assisting with day-to-day finance, legal coordination, and administrative workflows. Key duties include supporting budgeting, managing vendor contracts, tracking compliance, and identifying process improvements to enhance scalability.

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Business Administration Coordinator

Chicken Dinner Studios · Full Time · 13 Weeks Ago

Chicken Dinner Studios

🌎 Philippines 💵 $700 - $800 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant

The primary financial duties involve owning the end-to-end invoicing cycle using Xero across two entities, tracking payments, and reconciling expenses via DEXT, while also preparing structured monthly financial reports. Operationally, the role requires maintaining accurate records in Salesforce and Asana, supporting onboarding, monitoring inboxes, and contributing to continuous process improvement.

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Executive Assistant (Remote)

FunEx / Great Work Perks · Full Time · 13 Weeks Ago

FunEx / Great Work Perks

🌎 Philippines ⭐ 0-2 yrs exp 💼 Virtual Assistant Executive Assistant

This role involves supporting email communications with clients and assisting leadership with coordination and follow-up tasks. The assistant will also participate in Zoom meetings to ensure client communications and action items are handled promptly and professionally.

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Virtual Assistant (Remote) 21 APPLICANTS

FunEx / Great Work Perks · Full Time · 13 Weeks Ago

FunEx / Great Work Perks

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant Virtual Assistant

The virtual assistant will support email and verbal communications with clients and assist leadership with coordination and follow-up tasks. This includes participating in Zoom meetings and ensuring client communications and action items are handled promptly and professionally.

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Commercial Real Estate VA

Extend Your Team · Full Time · 13 Weeks Ago

Extend Your Team

🌎 Philippines ⭐ 2-5 yrs exp 💼 Virtual Assistant

This role involves supporting a commercial listing agent and mortgage broker by conducting research using tools like CoStar and Crexi, providing underwriting assistance, and reviewing commercial leases. Key administrative duties include organizing deal documents and maintaining records within Salesforce.

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Global Benefits Admin Specialist 23 APPLICANTS

Sequoia · Full Time · 14 Weeks Ago

Sequoia

🌎 Worldwide ⭐ 2-5 yrs exp 💼 Virtual Assistant

The specialist will act as the main contact for clients regarding benefits inquiries, issues, and escalations, while also processing benefits events in collaboration with clients, brokers, and carriers. Responsibilities include managing data feeds and integrations between HRIS, payroll, and benefits platforms, and ensuring compliance through issue resolution and data audits.

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Real Estate Virtual Assistant - Full Time 18 APPLICANTS

Wing Assistant · Full Time · 14 Weeks Ago

Wing Assistant

🌎 Philippines 💵 30000 - 33000 per month ⭐ 0-2 yrs exp 💼 Virtual Assistant Virtual Assistant

The primary role involves scaling real estate investment business operations by outsourcing transaction coordination to manage increased deal flow from marketing efforts. Key duties include handling transaction coordination, listing properties, obtaining legal descriptions from county records, and performing administrative tasks related to real estate transactions.

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Digital Operations Assistant (Entry Level)

Officium (BPO) UK Ltd · Full Time · 14 Weeks Ago

Officium (BPO) UK Ltd

🌎 Philippines ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Digital Operations Assistant will support marketing and investor engagement by preparing, managing, and executing webinar systems and marketing operations, focusing on setup, execution, and technical readiness for events. Key duties include coordinating webinar logistics, configuring platforms, creating promotional materials, and implementing email follow-up automation sequences.

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Virtual Assistant PE

Simera · Full Time · 14 Weeks Ago

Simera

🌎 Peru ⭐ 0-2 yrs exp 💼 Virtual Assistant Virtual Assistant

Key responsibilities include providing remote administrative and operational support such as scheduling, email management, digital filing, online research, data entry, and report preparation. The role may also involve assisting with invoicing, travel arrangements, and customer communications.

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Executive Virtual Assistant

HIGHSCALE · Full Time · 14 Weeks Ago

HIGHSCALE

🌎 Colombia ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

The Executive Virtual Assistant will manage the leadership team's administrative load by owning calendar scheduling across time zones, triaging and organizing executive inboxes daily, and handling remote administrative tasks like file organization and travel booking. This role also involves coordinating team efforts by taking meeting notes and following up on action items via Slack.

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V101 - Personal Executive Assistant

Job Duck · Full Time · 14 Weeks Ago

Job Duck

🌎 Chile, Colombia, El Salvador, Honduras, United States 💵 $1060 - $1150 per month ⭐ 0-2 yrs exp 💼 Virtual Assistant Executive Assistant

This role involves providing high-level personal executive support in a dynamic environment, focusing on maintaining organized operations, overseeing client follow-ups, and ensuring accurate management of important information. Responsibilities include executive-level support, preparing client materials, assisting with administrative duties, prioritizing tasks, and supporting immigration-related processes when necessary.

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Executive Admin Assistant (Remote)

Infina Health · Full Time · 14 Weeks Ago

Infina Health

🌎 Pakistan 💵 45000 - 55000 per month ⭐ 5-10 yrs exp 💼 Virtual Assistant

The Executive Admin Assistant will work directly with a director in a rapidly growing organization. Responsibilities include managing administrative tasks and supporting executive functions.

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Business Operations

Stealth HealthTech Startup · Full Time · 14 Weeks Ago

Stealth HealthTech Startup

🌎 United Kingdom ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role involves leading high-priority cross-functional projects and building/improving internal operations systems to structure new healthcare groups across 50 states. Responsibilities also include identifying inefficiencies, designing scalable processes, and implementing automation to reduce manual work.

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Hybrid General Virtual Assistant - Full Time with Real Estate Experience

Wing Assistant · Full Time · 14 Weeks Ago

Wing Assistant

🌎 Philippines 💵 24500 - 25000 per month ⭐ 0-2 yrs exp 💼 Virtual Assistant Virtual Assistant

The role involves monitoring and responding to tenant communications via phone and text regarding maintenance, payments, and late rent notifications, while also assisting tenants with portal access and maintenance ticket submission. Additionally, the assistant will schedule property tours, manage data entry in Rent Manager, and handle inquiries on listing platforms like Zillow and manage Airbnb/Pad Split communications.

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Insurance Virtual Assistant

Staff Outsource Solutions · Full Time · 14 Weeks Ago

Staff Outsource Solutions

🌎 Philippines ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

The Virtual Assistant will provide day-to-day administrative and client support to the insurance agent, including managing follow-ups, scheduling appointments, and handling policy documentation. Key duties also involve managing client communications via phone and ensuring accurate record updates in CRM systems while supporting Medicare-related tasks.

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Executive Assistant

JobMag Limited · Full Time · 14 Weeks Ago

JobMag Limited

🌎 Portugal ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant will provide high-level administrative, operational, and strategic support to the Pioneer Executive Director, managing their calendar, travel, meetings, and official communications. Responsibilities also include assisting with project coordination and supporting the Executive Director's brand and digital presence.

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Appointment Setter

GrowBeyond · Full Time · 14 Weeks Ago

GrowBeyond

🌎 Philippines ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Appointment Setter will be responsible for reaching out to prospective clients via calls, email, SMS, and social media to qualify leads based on client criteria. This role also involves booking discovery calls and meetings for the sales team or client while consistently following up with leads.

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Virtual Assistant SV (Remote)

Simera · Full Time · 14 Weeks Ago

Simera

🌎 El Salvador ⭐ 0-2 yrs exp 💼 Virtual Assistant Virtual Assistant

A Virtual Assistant provides remote administrative, operational, and creative support to clients, managing daily tasks such as scheduling, email organization, research, and data entry. They aim to enable clients to focus on higher-value priorities by ensuring seamless operations.

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Executive Assistant SV (Remote)

Simera · Full Time · 14 Weeks Ago

Simera

🌎 El Salvador ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative support to executives, managing complex calendars, communications, and daily operations. Act as a strategic partner by organizing meetings, preparing briefings, arranging travel, and handling sensitive information with discretion.

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Executive Assistant 12 APPLICANTS

Accenture · Full Time · 14 Weeks Ago

Accenture

🌎 Poland ⭐ 0-2 yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant will manage and optimize daily calendars for senior executives, organize complex travel arrangements, and schedule meetings with internal and external stakeholders. Responsibilities also include proactively suggesting calendar solutions, following up on open topics, and handling various administrative tasks like invoice control and training registrations.

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Business Operations Lead

Gainwell Technologies LLC · Full Time · 14 Weeks Ago

Gainwell Technologies LLC

🌎 United States 💵 $79200 - $113K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant

This role involves working with the business development team to represent outsourcing capabilities to potential clients, gathering data, and structuring complex sourcing propositions. The Lead will also provide complex analysis of client requirements, create documentation, identify new opportunities, and evaluate internal processes.

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Executive Assistant (CEO Office)

Rwazi, Inc. · Full Time · 14 Weeks Ago

Rwazi, Inc.

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant is primarily accountable for maintaining executive documentation rigor, structuring meetings into clear outputs, tracking cross-functional commitments, and supporting board and planning cycles to reduce the CEO's cognitive load. This role focuses on strengthening executive execution hygiene through meticulous support functions.

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Executive Assistant (LatAm)

Hey Lieu · Full Time · 14 Weeks Ago

Hey Lieu

🌎 Brazil, Mexico ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant will manage executive calendars, handle inbox management, prepare meeting materials, and assist with document creation and reporting. This role also involves coordinating internal workflows and supporting operational projects as needed.

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