The role involves managing client leads, scheduling appointments, and handling professional communications for a spa business. Additionally, the assistant will track finances, manage supplier orders, and organize business documentation.
Online Virtual Assistant Jobs (1,289)
Job category = Virtual Assistant
Business Operations Associate 183 APPLICANTS
Heartbeat Health
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Full Time
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4 Weeks Ago
Heartbeat Health
The role involves building and managing a national partner network to support clinical programs and a new product launch. Responsibilities include vendor negotiation, implementation leadership, and cross-functional collaboration to improve program operations.
Provide high-level administrative support to business leaders in Australia, focusing on efficiency and proactive assistance. Key tasks include superior calendar management and coordinating complex travel arrangements for priority clients.
Lead complex, cross-functional strategic projects end-to-end, focusing on process redesign and automation. Provide analytical support to leadership on business-critical problems, OKR cycles, and corporate development mandates.
The Operations Coordinator will manage day-to-day financial and operational workflows, including invoicing, vendor payments, and expense tracking. They will also maintain internal systems and document standard operating procedures to improve scalability.
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ADMINISTRATIVE SERVICES OFFICER 2
Arizona Department of Administration
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Full Time
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4 Weeks Ago
Arizona Department of Administration
The role focuses on streamlining financial reporting processes and automating data validation for agency spending plans and state-level reports. It also involves managing Anaplan user maintenance and collaborating with Business Analysts to drive data-driven financial decisions.
ADMINISTRATIVE SERVICES OFFICER 2
Arizona Department of Administration
·
Full Time
·
4 Weeks Ago
Arizona Department of Administration
The role focuses on streamlining financial reporting and automating data validation for agency spending plans and state-level reports. It involves managing Anaplan user maintenance and collaborating with Business Analysts to drive data-driven financial decisions.
The role involves managing operational workflows, coordinating projects, and improving SOPs to help international clients scale. Responsibilities include maintaining dashboards, managing CRMs, and ensuring deliverables stay on track.
The Business Operations Analyst I is responsible for collaborating with peers and management to analyze and validate requirements for changes to processes and systems. They will identify risks and dependencies, conduct meetings to design solutions, and assist operations in meeting core business objectives.
Office & Executive Assistant | Property Management
Assist World
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Full Time
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4 Weeks Ago
Assist World
This role manages daily office operations and maintenance workflows for property management while providing high-level administrative support to the CEO. Key tasks include coordinating vendors, managing schedules, and handling tenant communications.
The role involves providing high-level strategic support to a US-based leader, including managing calendars, inboxes, and financial tasks. Additionally, the assistant will manage CRM workflows, design online courses, and oversee social media ad campaigns.
The Survey Party Chief will work independently on various surveying tasks, including topographic surveys and Lidar scanning. The role involves managing fieldwork and ensuring compliance with surveying standards.
Manage the CEO's complex professional and personal schedules, including travel, meetings, and correspondence. Serve as a primary liaison between the CEO and internal/external stakeholders while handling confidential information with discretion.
Lead the coordination of enterprise opportunities from pricing through contracting and customer handoff. Design and implement AI-driven workflows and agentic solutions to automate business operations and increase organizational leverage.
Coordinate ML server and rack requirements to ensure data center capacity and operational efficiency. Manage hardware movement, monitor critical infrastructure shipments, and collaborate with engineering teams to meet technical deployment goals.
Maintenance Operations Coordinator – Weekends
Solairus Aviation
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Full Time
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4 Weeks Ago
Solairus Aviation
Coordinates and schedules aircraft maintenance and inspections to ensure compliance with company manuals and FAR Part 135 regulations. Audits maintenance paperwork and monitors tracking programs to ensure correct work scope and qualified personnel.
The role serves as the systems backbone, managing the operational stack and building automations across Sales, Services, Marketing, and Product. Responsibilities include maintaining CRM integrity, documenting SOPs, and developing dashboards for leadership visibility.
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Provide high-level administrative and operational support to executive leadership, acting as a strategic partner to align resources with high-impact work. Manage complex calendars, coordinate Board of Directors logistics, and optimize executive workflows and communication processes.
Manage task workflows and content calendars using ClickUp and Asana to ensure timely production. Coordinate between writers, editors, and designers while handling administrative tasks and client communications.
Executive Assistant to Co-Founder & CEO (Remote, LATAM)
Stayd Collective
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Full Time
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4 Weeks Ago
Stayd Collective
Act as a strategic right hand to the CEO by managing time architecture, communication flow, and end-to-end travel logistics. Ensure operational efficiency by tracking priorities and driving follow-through across the organization.
Provide high-level administrative support to C-Suite executives, including complex calendar management and board meeting coordination. Manage event logistics and donor relations specifically focused on Arizona, while handling expense reporting and travel arrangements.
Provide direct executive and personal support to the CEO by managing communications, calendars, and fundraising outreach. Handle general administration, expense claims, and the migration of data into Monday.com for better project tracking.
Executive Assistant
Wycliffe Bible Translators USA
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Full Time
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4 Weeks Ago
Wycliffe Bible Translators USA
Provides high-level administrative and operational support to the Associate Executive Director for Central Services. Responsibilities include managing calendars, coordinating team meetings, and supporting HR and development tasks.
Provide operational relief to the CEO by closing open loops, preparing decisions, and driving follow-ups and communication. Bring structure to sales, recruiting, and general operations to ensure ideas are converted into actual progress.
Operations Coordinator - Spanish, Portuguese, English
International SOS
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Full Time
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4 Weeks Ago
International SOS
Act as the primary liaison between members and global medical and security teams to coordinate care and support. Responsibilities include managing healthcare queries, authorizing treatments, and communicating logistics worldwide.
The role involves supporting high-level leaders through complex calendar management, inbox monitoring, and communication coordination. It also requires maintaining CRM workflows and ensuring all business deliverables and action items are completed on time.
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Manage backend operational tools and workflows for a multi-location restaurant franchise to ensure consistency and efficiency. Provide direct administrative support to the CEO, including calendar management, inbox triage, and project tracking.
The Specialty Business Manager is responsible for driving demand for dermatology products through the education of healthcare providers and optimizing business opportunities in clinics and hospitals. This includes executing brand strategies, managing account on-boarding, and achieving sales goals within the assigned territory.
The Specialty Business Manager is responsible for driving demand for dermatology products through healthcare provider education and account management. They execute brand strategies to achieve sales goals and optimize business opportunities within targeted clinics and hospital accounts.
The Specialty Business Manager is responsible for driving demand for dermatology products through the education of healthcare providers and optimizing business opportunities in clinics and hospitals. This includes executing brand strategies, managing account on-boarding, and achieving sales goals within the assigned territory.
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