Personal Assistant to CEO
The Personal Assistant will manage the CEO's calendars, coordinate meetings, and handle incoming communications. They will also oversee administrative processes, travel logistics, and provide support for personal matters.
Remote Junior Virtual Assistant Jobs (709)
Executive Assistant
The role involves managing executive calendars, meetings, and travel logistics while coordinating marketing campaigns and outreach activities. You will also be responsible for maintaining CRM records, tracking leads, and preparing business reports to support leadership.
Appointment Setter (Enrollment Specialist)
The Appointment Setter is responsible for engaging inbound and outbound leads to qualify opportunities and booking high-quality sales calls for Account Executives. They must maintain pipeline hygiene, track activity in the CRM, and contribute to sales performance through structured follow-ups and daily reporting.
Office Management Specialist
The Office Management Specialist will provide administrative support, manage vendor relationships, and handle office expenses and documentation. Additionally, the role involves coordinating employee relocations and assisting in the organization of corporate events and team-building activities.
Regional Administrator - Operations Coordinator
The Regional Administrator supports leadership in managing the operational and financial performance of multiple dialysis facilities. Responsibilities include monitoring KPIs, overseeing supply management, and assisting with financial forecasting and P&L analysis.
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Service Admin Specialist
The Service Admin Specialist manages end-to-end service operations, including work order coordination, customer invoicing, and parts logistics. They act as a central point of contact between customers, field engineers, and internal stakeholders to ensure efficient service delivery.
(769) Administrative Support Specialist
The Administrative Support Specialist will assist investigators and program managers by organizing case documentation, reporting, and governance activities. They will also support the development of presentations, training materials, and workflow processes to ensure efficient War Room operations.
Field Service Engineer, Chantilly VA
The Field Service Engineer is responsible for the installation, maintenance, and repair of scientific instrumentation at customer sites. They also provide customer training and manage administrative duties such as service logging and inventory reporting.
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Roofing Operations Coordinator (Roofing and Solar)
The Roofing Operations Coordinator acts as a quality gatekeeper, reviewing signed sales contracts for accuracy and completeness before releasing them to the production queue. They also manage administrative tasks including customer financing, permit applications, change order reconciliation, and manufacturer warranty registration.
Executive Assistant - Biotech
The Executive Assistant will manage complex calendar scheduling, inbox triage, and travel logistics while leveraging AI tools to prepare briefing materials. They will also ensure all tasks and commitments are accurately tracked within Notion databases.
Executive Virtual Assistant - PH (Remote)
The Executive Assistant will manage the client's calendar, email inbox, and digital files while serving as a strategic proxy to optimize their time and productivity. Additionally, the role involves handling personal administrative tasks, CRM updates, and basic financial reporting to ensure operational efficiency.
Secretary
The role involves managing daily accounts payable and receivable tasks while serving as the primary point of contact for business phone inquiries. Additionally, the secretary will provide general administrative support, including scheduling, file maintenance, and coordinating communication between clients and internal teams.
Freight Operations Coordinator 26 applicants
Manage international freight shipments end-to-end across various transport modes while ensuring timely delivery and regulatory compliance. Coordinate effectively with clients, carriers, and internal teams to resolve operational challenges and maintain high customer satisfaction.
Virtual Assistant – Raw Material & Supplier Quality
The Virtual Assistant will manage raw material and packaging specifications, supplier quality questionnaires, and supplier risk assessments. They will also conduct horizon scanning for supply risks and maintain audit-ready documentation to support the company's scaling efforts.
Inventory Analyst (Virtual Assistant)
The Inventory Analyst will reconcile inventory balances between NetSuite and third-party co-manufacturers while managing transaction execution for production and kitting. This role also involves performing data analysis, identifying root causes for discrepancies, and supporting the month-end close process.
Virtual Assistant - Transaction Analyst
The Transaction Analyst is responsible for maintaining the integrity of supply chain systems, including managing purchase orders, bills of materials, and inventory transactions. This role ensures that production, inventory, and financial records are synchronized across the company's co-manufacturing network.
Operations Coordinator
The Operations Coordinator will manage daily business operations, including customer communication, scheduling, and subcontractor coordination. They are also responsible for developing systems, maintaining CRM data, and providing administrative support such as bookkeeping and invoicing.
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Level’s Operations Administrative Support
The Operations Administrative Support will manage core internal processes including payroll preparation, client billing, HMO coordination, and timekeeping. They will also handle inbound operational tickets and communicate with clients regarding administrative matters.
Administrative Specialist III
The Administrative Specialist III serves as the central coordinator for the Phoenix Regional Area, providing administrative support to staff and volunteer regional council members. Key duties include managing meeting logistics, overseeing budgets and procurement, and ensuring compliance with Open Meeting Law.
Operations Coordinator at Soundview Landscape Irrigation
The Operations Coordinator serves as the primary point of contact for customer inquiries and manages the scheduling and dispatching of field crews. They are also responsible for maintaining work orders, tracking project status, and identifying opportunities to improve operational processes.
Australian NDIS administration VA
The role involves managing the end-to-end NDIS administration process, including preparing service agreements and schedules of supports. You will also be responsible for invoicing plan managers, monitoring payments, and reconciling financial records.
Wix Website & Content Management VA
The Virtual Assistant will update and modify website pages using Wix's drag-and-drop interface while maintaining brand consistency. They will also manage content, ensure mobile responsiveness, and perform quality checks based on provided instructions.
Stop Loss Administrative Support Assistant
The assistant manages the intake, tracking, and organization of underwriting materials, medical documentation, and financial records to support timely underwriting decisions. They also facilitate cross-functional workflows, process premium payments, and identify high-dollar claims for internal review.
Qualitative Project Assistant (German speaking) - Remote
The Qualitative Project Assistant coordinates qualitative research projects by managing respondents, vendors, and freelancers to ensure deliverables meet client specifications. They also assist project managers with recruitment, vendor cost negotiations, and quality control throughout the project lifecycle.
Executive Assistant for a Production Company in Australia (Home Based Part Time)
The role involves managing the founder's diary, appointments, and professional communications with high-net-worth stakeholders. Additionally, the assistant will maintain CRM records, create business collateral, and support general finance and administrative operations.
Executive Assistant
The Executive Assistant will manage calendars, emails, and appointments while maintaining CRM systems and client databases. They will also assist with lead and pipeline management, prepare reports, and handle general administrative tasks.
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Executive Assistant to the CTO
The Executive Assistant will manage the CTO's calendar, travel, and meeting logistics while driving follow-through on key initiatives. They will also proactively identify opportunities to streamline operational processes and improve executive workflows across the organization.
After Hours Front Desk Coordinator 15 applicants
Provides remote after-hours administrative support by answering incoming calls, triaging messages, and scheduling patient appointments. Maintains accurate patient records in the EMR system and assists with account follow-up and documentation.
Bilingual Insurance Executive Assistant
The executive assistant will manage commercial insurance operations, including client intake, quoting, policy binding, and renewals. They will also handle shared inbox management and provide bilingual customer support to ensure smooth agency workflows.
Remote/ Travel Business Office Manager
The Business Office Manager oversees all business office activities, including managing insurance payments and coordinating with the Central Billing Office. They are also responsible for maintaining accurate logs and reports related to resident funds, census records, and case accounts.
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