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Executive Assistant for a Production Company in Australia (Home Based Part Time)

Posted 6 hours ago
Australia
2-5 years experience
assistant crm mailchimp
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AI Summary

The role involves managing the founder's diary, appointments, and professional communications with high-net-worth stakeholders. Additionally, the assistant will maintain CRM records, create business collateral, and support general finance and administrative operations.

• Executive & Diary Management: Manage the Founder’s diary, appointments, meetings, Zoom calls, scheduling, priorities, and follow-ups.
• Client & Stakeholder Communication: Communicate confidently and professionally with clients and key contacts on behalf of the Founder, including senior and high-net-worth stakeholders.
• CRM, Systems & Administration: Maintain CRM records, organise filing and business data, manage client information, and assist with improving internal systems and processes.
• Canva & Presentation Support: Create and update professional Canva materials, presentation decks, and other business collateral.
• Website & Communications: Assist with general Squarespace website updates and Mailchimp communications as required.
• General Finance Administration: Provide general day-to-day finance administration and support as required.
• Business Support: Assist with document preparation, research, correspondence, meeting preparation, data organisation, and other general administrative requirements.
• AI & Process Improvement: Utilise AI and other technology where appropriate to improve administrative efficiency and support better business processes.

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