How much do virtual assistants make?

Virtual assistants earn $18-$75/hour depending on specialization. General VAs earn $18-$28/hour, executive assistants $30-$50/hour, and specialized VAs (legal, medical, marketing) $45-$75/hour. Full-time VA positions pay $38,000-$75,000 annually. US-based VAs earn $22-$40/hour; international VAs from Philippines earn $8-$18/hour for equivalent work. Top VAs with niche expertise and long-term clients exceed $100,000 annually.

What tasks do virtual assistants do?

Virtual assistants handle email management (inbox zero systems), calendar scheduling, travel booking, data entry, social media management, customer service, basic bookkeeping, and research. Executive VAs manage confidential communications, meeting preparation, and stakeholder coordination. Specialized VAs offer podcast production, real estate transaction coordination, e-commerce management, or marketing automation at premium rates.

How do I become a virtual assistant with no experience?

List transferable skills: organization, communication, computer proficiency, customer service, scheduling. Create profiles on Belay, Time Etc, and Upwork. Offer introductory rates ($18-$22/hour) to build reviews and testimonials. Specialize in one area (real estate, e-commerce, coaching businesses) to command higher rates faster. VA businesses become profitable within 3-6 months of consistent client acquisition. First clients often come from personal network referrals.

What software should virtual assistants know?

Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office are mandatory. Project management tools (Asana, Trello, Monday.com, ClickUp) manage client work. Communication platforms (Slack, Zoom) enable client collaboration. Password managers (LastPass, 1Password) secure client accounts. Scheduling tools (Calendly, Acuity) automate appointments. Social media VAs need Buffer or Hootsuite. Bookkeeping VAs need QuickBooks or Xero.

How do virtual assistants find clients?

VA agencies (Belay, Time Etc, Boldly) provide steady client flow at $18-$30/hour after platform fees. Freelance platforms (Upwork, Fiverr) enable direct client acquisition at higher rates. LinkedIn outreach to entrepreneurs and small business owners converts at 3-5%. Facebook groups for target industries (coaches, realtors, e-commerce) provide warm leads. Referrals from satisfied clients are the primary growth channel—ask every client for introductions.

What is an executive virtual assistant?

Executive virtual assistants support C-level executives and founders with high-level administrative work: complex calendar management across time zones, confidential communication handling, board meeting preparation, travel coordination, and project management. Executive VAs earn $35-$60/hour ($70,000-$120,000 annually). Roles require exceptional judgment, discretion, proactive problem-solving, and anticipating needs before being asked.

How should I price my virtual assistant services?

Research market rates: general VA $20-$30/hour, specialized VA $35-$55/hour, executive VA $45-$70/hour. Calculate minimum rate based on income needs and available working hours. Start at market rate or slightly below to build reviews, then increase 15-20% every 6 months. Offer monthly retainer packages (20 hours/month at slight discount) for income stability. Hourly rates above $50 require demonstrated expertise and strong testimonials.

What is the difference between a VA and an executive assistant?

Virtual assistants are self-employed contractors handling task-based work for multiple clients. Executive assistants are employees serving as strategic partners to one executive with benefits and job security. VAs control their schedule and rates; EAs have fixed hours and salary. VAs earn $40,000-$100,000 depending on client base; EAs earn $55,000-$110,000 with benefits. Many EAs transition to VA work for flexibility and higher income potential.

Online Virtual Assistant Jobs (1,293)

Executive Assistant

Miratech · Full Time · 2 Weeks Ago

Miratech

🌎 Ukraine ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Provide primary administrative support to the EVP Global Delivery, including calendar and travel management across multiple time zones. Coordinate communication between executive leadership and delivery teams while tracking project milestones and commitments.

routing assistant communication reporting microsoft-office operations leadership

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Administrative Virtual Assistant

Virtual Colleague Philippines · Full Time · 2 Weeks Ago

Virtual Colleague Philippines

🌎 Philippines ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

Provide high-level administrative support to an agency owner, focusing on inbox, calendar, and travel management. Develop and improve organizational systems and workflows to increase executive efficiency.

business-development assistant advertising crm b2b communication organization

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Business Operations Manager (Strategic Initiatives)

Bjak · Full Time · 2 Weeks Ago

Bjak

🌎 United States ⭐ 5-10 yrs exp 💼 Virtual Assistant Business Operations Manager

Drive high-priority strategic initiatives and lead cross-functional projects from planning through execution. Work closely with leadership to build new teams, processes, and capabilities to solve business and product challenges.

assistant communication operations leadership hiring

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Business Operations Manager/in (m/w/d) gesucht - 100% Remote

ProviPanda GmbH · Full Time · 2 Weeks Ago

ProviPanda GmbH

🌎 Germany ⭐ 2-5 yrs exp 💼 Virtual Assistant Business Operations Manager

Manage the operational and financial foundations of the company, including bookkeeping, legal coordination, and HR administration. Report directly to the founder to ensure smooth business operations and handle team event planning and reporting.

crm reporting operations onboarding hubspot

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Executive Assistant

Fyfe · Full Time · 2 Weeks Ago

Fyfe

🌎 Philippines ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative and operational support to multiple General Managers, including managing complex calendars and travel. Coordinate leadership meetings and prepare business documents while acting as a professional point of contact for stakeholders.

assistant excel english communication reporting microsoft-office leadership

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Personal Assistant

Decentralized Masters · Full Time · 2 Weeks Ago

Decentralized Masters

🌎 United Arab Emirates 💼 Virtual Assistant Personal Assistant

assistant blockchain sourcing executive-assistant

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Account Development Representative (Appointment Setter)

Thryv Australia & New Zealand · Full Time · 2 Weeks Ago

Thryv Australia & New Zealand

🌎 Australia ⭐ 0-2 yrs exp 💼 Virtual Assistant

The role involves reaching out to potential clients via phone, email, and SMS to schedule appointments for the sales team. It requires managing calendars and conducting thorough follow-ups to ensure all leads are processed.

saas digital-marketing communication talent-acquisition

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Executive Assistant

Varicent · Full Time · 2 Weeks Ago

Varicent

🌎 Mexico 💵 457K - 600K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative support to approximately eight executives, including managing complex calendars and coordinating international travel. Act as a trusted partner to the Executive Leadership Team and provide backup support for the CEO's office.

insurance assistant saas communication operations leadership organization

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Business Operations Manager at IT & Climate NGO (Remote | English)

Open Energy Transition · Full Time · 2 Weeks Ago

Open Energy Transition

🌎 South Africa ⭐ 5-10 yrs exp 💼 Virtual Assistant Business Operations Manager

Take ownership of OET's operational management system, focusing on ISO 27001 compliance, governance, and risk mitigation. The role involves improving operational efficiencies and reducing administrative burdens for senior leadership in a distributed environment.

security english project-management business-operations communication reporting operations

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Executive Assistant

Varicent · Full Time · 2 Weeks Ago

Varicent

🌎 Costa Rica 💵 14360K - 18846K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative support to approximately eight executives, including complex calendar and travel management. Act as a trusted partner to the Executive Leadership Team and provide backup support for the CEO's office.

insurance assistant saas communication operations leadership organization

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Business Operations, Manager

Acentra Health, LLC · Full Time · 2 Weeks Ago

Acentra Health, LLC

🌎 United States ⭐ 5-10 yrs exp 💼 Virtual Assistant Business Operations Manager

Lead day-to-day business operations for provider screening, enrollment, and monitoring while managing a team of 35-50 resources. Ensure compliance with client Service Level Agreements (SLAs) and drive continuous improvement initiatives to enhance organizational performance.

security program-management client-relationships business-operations communication operations leadership

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Technical & Creative Virtual Assistant

Virtual Colleague Philippines · Full Time · 2 Weeks Ago

Virtual Colleague Philippines

🌎 Philippines ⭐ 2-5 yrs exp 💼 Virtual Assistant Virtual Assistant

Manage digital content by editing podcasts and creating short-form videos for various social media platforms. Handle graphic design for marketing materials and provide occasional maintenance for the client's website.

social-media express assistant creative media english communication

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Real Estate Virtual Assistant

Outsourcing Advantage · Part Time · 2 Weeks Ago

Outsourcing Advantage

🌎 Dominica, Dominican Republic 💼 Virtual Assistant Virtual Assistant

social-media assistant media english crm market-research communication

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Executive Assistant

ReWorks Solutions · Full Time · 2 Weeks Ago

ReWorks Solutions

🌎 South Africa 💼 Virtual Assistant Executive Assistant

assistant communication microsoft-office leadership executive-assistant

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Director, Business Operations

Bjak · Full Time · 2 Weeks Ago

Bjak

🌎 Hong Kong ⭐ 5-10 yrs exp 💼 Virtual Assistant

Lead business operations across multiple countries, focusing on infrastructure, office setup, and entity incorporation. Manage payroll, vendors, and recruiting operations to ensure efficient company scaling.

recruiting assistant payroll business-operations operations leadership hiring

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Director, Business Operations

Bjak · Full Time · 2 Weeks Ago

Bjak

🌎 Japan ⭐ 5-10 yrs exp 💼 Virtual Assistant

Lead business operations across multiple countries, focusing on office setup, entity incorporation, and payroll implementation. Manage a team of Business Operations Partners and oversee vendor relations and recruiting operations to ensure efficient scaling.

recruiting assistant payroll business-operations operations leadership hiring

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Business Operations Associate

Bjak · Full Time · 2 Weeks Ago

Bjak

🌎 Hong Kong ⭐ 2-5 yrs exp 💼 Virtual Assistant

Drive high-priority business initiatives and lead cross-functional projects from planning to execution. Work with leadership to build new teams, processes, and capabilities to solve product and business challenges.

assistant communication operations leadership hiring

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Associate Director of Strategy & Business Operations

Tyson Foods · Full Time · 2 Weeks Ago

Tyson Foods

🌎 United States 💵 $129K - $215K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Director of Strategy

Acts as the financial and operational lead for grocery customer sales teams to drive volume and growth in the Prepared Foods business. Manages team performance, financial reporting, and SOX compliance while leading a team of analysts and specialists.

power-bi business-operations communication operations documentation compliance

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Associate Director of Strategy & Business Operations

Tyson Foods, Inc. · Full Time · 2 Weeks Ago

Tyson Foods, Inc.

🌎 United States 💵 $129K - $215K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Director of Strategy

Acts as the financial and operational lead for grocery customer sales teams to drive volume, GSAT, and trade execution. Partners with senior leadership to develop financial goals, lead annual planning, and manage a team of analysts and specialists.

power-bi business-operations communication operations compliance

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Executive Assistant, GTM

Fieldguide · Full Time · 2 Weeks Ago

Fieldguide

🌎 United States 💵 $110K - $130K per year ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative support to the VP of Sales and VP of Customer Success by managing complex calendars and streamlining GTM operations. Coordinate logistics for travel, team offsites, and cross-functional initiatives to ensure leadership remains focused on top priorities.

assistant saas communication organization executive-assistant

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Cold Caller and Appointment Setter

Virtual Construction Assistants · Full Time · 2 Weeks Ago

Virtual Construction Assistants

🌎 Philippines ⭐ 0-2 yrs exp 💼 Virtual Assistant

Conduct outbound calls to prospective construction clients to qualify leads and identify decision-makers. Deliver opening pitches and book qualified appointments for the sales team while logging data in HubSpot.

crm b2b sales-support

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Wedding Dress Specialist – Bridal Gown Alterations – Radford, VA

Thimble Alterations · Full Time · 2 Weeks Ago

Thimble Alterations

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

Perform precision alterations on various wedding dress silhouettes, including hemming and bodice adjustments. Construct custom bustles and work with delicate fabrics such as lace, silk, and satin.

communication

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Wedding Dress Specialist – Bridal Gown Alterations – Lynchburg, VA

Thimble Alterations · Full Time · 2 Weeks Ago

Thimble Alterations

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

Perform comprehensive alterations on wedding dresses of all silhouettes, including hemming, bodice adjustments, and bustle construction. Work with delicate fabrics and manage direct communication and timelines with bridal clients.

communication

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Executive Assistant for Coaches / EOS / Consultants (remote from anywhere)

Scalesource · Full Time · 2 Weeks Ago

Scalesource

🌎 Colombia 💼 Virtual Assistant Executive Assistant

tech-support assistant english crm communication onboarding training

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Office and Operations Coordinator (remote from anywhere)

Scalesource · Full Time · 2 Weeks Ago

Scalesource

🌎 Philippines 💼 Virtual Assistant

english project-management communication reporting operations onboarding training

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Wedding Dress & Bridal Seamstress – Alterations – Suffolk, VA

Thimble Alterations · Full Time · 2 Weeks Ago

Thimble Alterations

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

Perform complex alterations on wedding gowns and formalwear, including hemming, bustles, and bodice adjustments. Conduct client fittings, take precise measurements, and manage timelines for delivery.

communication

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Operations & Admin Assistant

RecruitMyMom · Full Time · 2 Weeks Ago

RecruitMyMom

🌎 Worldwide 💵 260 - 290 per hour ⭐ 0-2 yrs exp 💼 Virtual Assistant

The role involves managing routine administrative tasks, including financial record-keeping in Zoho Books and client onboarding. Additionally, the assistant will handle document formatting and content scheduling for newsletters and courses.

accounting cloud assistant bookkeeping fundraising operations onboarding

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Executive Assistant

MultiplyMii · Full Time · 2 Weeks Ago

MultiplyMii

🌎 Philippines 💵 55000 - 90000 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant manages calendars, inboxes, and logistics for the leadership team to streamline business and personal operations. Key duties include tracking projects in Asana, coordinating travel, and handling household management tasks.

shopify communication feedback leadership

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Direct Import Operations Coordinator (US)

MultiplyMii · Full Time · 2 Weeks Ago

MultiplyMii

🌎 Philippines ⭐ 2-5 yrs exp 💼 Virtual Assistant

Manage day-to-day import logistics, ensuring timely shipment bookings and accurate documentation for US retail clients. Coordinate between factories, freight forwarders, and customer traffic teams to track milestones and resolve delays.

operations-management erp ecommerce reporting feedback microsoft-office operations

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Travel Coordinator (Remote - Training Provided)

TK Travel and Events · Full Time · 2 Weeks Ago

TK Travel and Events

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

Assist clients with researching, planning, and booking various travel experiences including vacations and group travel. Coordinate itineraries and reservations while providing professional customer service and basic marketing support.

customer-service communication training

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