The Administrative and Operations Coordinator will manage company records, process customer purchase orders, and maintain inventory documentation. They will also coordinate with warehouses, freight forwarders, and the overseas team to ensure smooth order fulfillment and delivery.
Benefits:
Full Remote work
Health insurance
Paid time off
Admin & Operations Associate
Remote | Full-Time
We are an established international manufacturing and distribution company looking for a responsible, organized, and detail-oriented Administrative & Operations Associate to join our growing team.
This role will support customer orders, documentation, inventory, deliveries, and general administrative needs. A key part of the position is maintaining accurate records and making sure tasks are followed through from start to finish.
Responsibilities
Maintain accurate and organized company records, files, and business documents
Keep customer, vendor, order, and inventory information up to date
Process customer purchase orders and maintain sales order records
Prepare quotations, order confirmations, invoices, and other business documents
Maintain spreadsheets, reports, and internal trackers
Track open orders, pending documents, and items requiring follow-up
Assist with customer and vendor setup, credit applications, W-9s, and other documentation
Coordinate customer orders from order entry through delivery
Monitor inventory and incoming shipments
Coordinate with warehouses, trucking companies, freight forwarders, and other service providers
Communicate with customers regarding orders, availability, and delivery updates
Coordinate with our overseas team regarding orders, inventory, and shipments
Support management with general administrative and operational tasks
Help maintain and improve internal processes and procedures
Qualifications
2+ years of administrative or operations experience preferred
Excellent organizational and communication skills
Strong attention to detail and follow-up
Proficient in Excel, Outlook, and Teams
ERP experience is a plus
Self-motivated and able to work independently
What We’re Looking For
We are looking for someone who takes ownership of their work and makes sure tasks are completed accurately and on time. Since we are a small and fully remote team, reliability, communication, and follow-through are important.
If you are organized, dependable, and enjoy helping keep a business running smoothly, we would like to hear from you.
“I was the first applicant for a remote marketing position that got listed on the company website the same day I applied. Had an interview within 48 hours!”
— Sarah J.
·
Marketing Manager
★★★★★
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