How much do virtual assistants make?

Virtual assistants earn $18-$75/hour depending on specialization. General VAs earn $18-$28/hour, executive assistants $30-$50/hour, and specialized VAs (legal, medical, marketing) $45-$75/hour. Full-time VA positions pay $38,000-$75,000 annually. US-based VAs earn $22-$40/hour; international VAs from Philippines earn $8-$18/hour for equivalent work. Top VAs with niche expertise and long-term clients exceed $100,000 annually.

What tasks do virtual assistants do?

Virtual assistants handle email management (inbox zero systems), calendar scheduling, travel booking, data entry, social media management, customer service, basic bookkeeping, and research. Executive VAs manage confidential communications, meeting preparation, and stakeholder coordination. Specialized VAs offer podcast production, real estate transaction coordination, e-commerce management, or marketing automation at premium rates.

How do I become a virtual assistant with no experience?

List transferable skills: organization, communication, computer proficiency, customer service, scheduling. Create profiles on Belay, Time Etc, and Upwork. Offer introductory rates ($18-$22/hour) to build reviews and testimonials. Specialize in one area (real estate, e-commerce, coaching businesses) to command higher rates faster. VA businesses become profitable within 3-6 months of consistent client acquisition. First clients often come from personal network referrals.

What software should virtual assistants know?

Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office are mandatory. Project management tools (Asana, Trello, Monday.com, ClickUp) manage client work. Communication platforms (Slack, Zoom) enable client collaboration. Password managers (LastPass, 1Password) secure client accounts. Scheduling tools (Calendly, Acuity) automate appointments. Social media VAs need Buffer or Hootsuite. Bookkeeping VAs need QuickBooks or Xero.

How do virtual assistants find clients?

VA agencies (Belay, Time Etc, Boldly) provide steady client flow at $18-$30/hour after platform fees. Freelance platforms (Upwork, Fiverr) enable direct client acquisition at higher rates. LinkedIn outreach to entrepreneurs and small business owners converts at 3-5%. Facebook groups for target industries (coaches, realtors, e-commerce) provide warm leads. Referrals from satisfied clients are the primary growth channel—ask every client for introductions.

What is an executive virtual assistant?

Executive virtual assistants support C-level executives and founders with high-level administrative work: complex calendar management across time zones, confidential communication handling, board meeting preparation, travel coordination, and project management. Executive VAs earn $35-$60/hour ($70,000-$120,000 annually). Roles require exceptional judgment, discretion, proactive problem-solving, and anticipating needs before being asked.

How should I price my virtual assistant services?

Research market rates: general VA $20-$30/hour, specialized VA $35-$55/hour, executive VA $45-$70/hour. Calculate minimum rate based on income needs and available working hours. Start at market rate or slightly below to build reviews, then increase 15-20% every 6 months. Offer monthly retainer packages (20 hours/month at slight discount) for income stability. Hourly rates above $50 require demonstrated expertise and strong testimonials.

What is the difference between a VA and an executive assistant?

Virtual assistants are self-employed contractors handling task-based work for multiple clients. Executive assistants are employees serving as strategic partners to one executive with benefits and job security. VAs control their schedule and rates; EAs have fixed hours and salary. VAs earn $40,000-$100,000 depending on client base; EAs earn $55,000-$110,000 with benefits. Many EAs transition to VA work for flexibility and higher income potential.

Online Virtual Assistant Jobs (1,289)

Wedding Dress Specialist – Bridal Gown Alterations – Lynchburg, VA

Thimble Alterations · Full Time · 6 Weeks Ago

Thimble Alterations

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Wedding Dress Specialist will hem, take in, and let out wedding dresses of various silhouettes, as well as build custom bustles and make adjustments to bodices and straps. They will also work with delicate fabrics and ensure clear communication with brides regarding timelines.

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Admin Assistant - Kuala Terengganu

Zurich Insurance Company Ltd. · Full Time · 6 Weeks Ago

Zurich Insurance Company Ltd.

🌎 Malaysia ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Admin Assistant processes customer requests to meet their expectations by providing excellent service and maintaining customer relationships. They are responsible for achieving productivity targets and contributing to a positive team culture.

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Executive Assistant to CEO

Calpion/Plutus Health · Full Time · 6 Weeks Ago

Calpion/Plutus Health

🌎 India ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide strategic support to the CEO by managing calendars, travel, and executive communications. Coordinate with leadership and external partners to track priorities and ensure smooth operational flow.

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Prom & Formal Dress Seamstress – Alterations – Suffolk, VA

Thimble Alterations · Full Time · 6 Weeks Ago

Thimble Alterations

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

Perform complex alterations on prom, pageant, and special event dresses, including work with sequins and beading. Conduct professional fittings and manage client timelines to deliver high-quality finishing.

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Executive Assistant 11 APPLICANTS

Upstart · Full Time · 6 Weeks Ago

Upstart

🌎 United States 💵 $82300 - $113K per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Support senior leadership by managing complex calendars, travel, and meeting operations to ensure efficient time usage. Drive follow-through on action items and implement process improvements using technology and AI to reduce friction.

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Operations Coordinator - Belgian Market

Alan · Full Time · 6 Weeks Ago

Alan

🌎 Belgium ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role involves running and monitoring insurance and health service processes, including claims treatment and provider network management. Additionally, the coordinator implements continuous improvements to automate and optimize operational workflows.

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LEAD Global Operations Coordinator

Wycliffe Bible Translators USA · Full Time · 6 Weeks Ago

Wycliffe Bible Translators USA

🌎 Germany, United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role serves as an operational catalyst, managing meeting coordination, complex travel arrangements, and event support for a global leadership team. Additionally, it handles financial administration including expense tracking, grant support, and donor relations.

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Travel Coordinator (Remote - Training Provided) 11 APPLICANTS

TK Travel and Events · Full Time · 6 Weeks Ago

TK Travel and Events

🌎 United States 💵 $43000 - $75000 per year ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

Research and plan customized travel experiences including vacations, cruises, and group travel for clients. Provide professional guidance and manage all reservation details and itinerary updates.

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Executive Assistant 12 APPLICANTS

Epic Property Management · Full Time · 6 Weeks Ago

Epic Property Management

🌎 United States 💵 $85000 - $90000 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant will manage calendars, scheduling, and communications for company leadership to ensure efficient day-to-day operations. They will also coordinate with vendors and team members while supporting internal processes and special projects.

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Remote Scheduling Assistant (No Experience Needed) 300 APPLICANTS

Journey with Haylee · Full Time · 6 Weeks Ago

Journey with Haylee

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The role involves coordinating client details and managing schedules to ensure smooth operations. Responsibilities include communicating with clients and providing timely updates and support.

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Account Development Representative (Appointment Setter)

Thryv Australia & New Zealand · Full Time · 6 Weeks Ago

Thryv Australia & New Zealand

🌎 Australia ⭐ 0-2 yrs exp 💼 Virtual Assistant

Conduct over 60 outbound calls daily to qualify leads and uncover business opportunities for Field Sales BDMs. Manage follow-ups via call, SMS, and email while maintaining accurate pipeline notes and meeting activity KPIs.

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Executive Assistant / Operations & Admin VA

Assist World · Full Time · 6 Weeks Ago

Assist World

🌎 Philippines, South Africa 💵 $800 - $1100 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative and operational support to a VP of Operations & Finance, focusing on calendar management and document organization. Manage expense tracking, light bookkeeping, and coordinate documentation for construction projects.

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Evening Gown & Cocktail Dress Seamstress – Alterations – Boston, VA

Thimble Alterations · Full Time · 6 Weeks Ago

Thimble Alterations

🌎 United States ⭐ 2-5 yrs exp 💼 Virtual Assistant

Perform high-quality alterations on formal evening and cocktail wear, including hemming and bodice adjustments. Conduct client fittings and manage timelines to deliver finished garments.

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Executive Assistant, People & Culture 11 APPLICANTS

British Columbia Lottery Corporation · Full Time · 6 Weeks Ago

British Columbia Lottery Corporation

🌎 Canada 💵 62081 - 96999 per year ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

Provide high-level administrative and operational support to the Chief People Officer and the People & Culture leadership team. Manage complex calendars, coordinate board reports, and maintain diplomatic relationships with internal and external stakeholders.

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Travel Coordinator (Remote - Training Provided) 38 APPLICANTS

TK Travel and Events · Full Time · 6 Weeks Ago

TK Travel and Events

🌎 United States 💵 $43000 - $75000 per year ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

The Travel Coordinator will research, plan, and book various travel experiences including vacations, cruises, and destination weddings based on client preferences. They are responsible for maintaining professional communication, organizing itineraries, and providing ongoing support throughout the travel process.

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Regional Vice President - Work Comp Insurance - Richmond, VA

Great American Insurance Group · Full Time · 7 Weeks Ago

Great American Insurance Group

🌎 United States 💵 $113K - $150K per year ⭐ 10+ yrs exp 💼 Virtual Assistant

The Regional Vice President will manage an assigned book of workers' compensation accounts to ensure profitability and high renewal retention. They will lead a team of service professionals, build relationships with senior management at client organizations, and monitor account trends.

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Digital Ad Operations Coordinator

Outside · Full Time · 7 Weeks Ago

Outside

🌎 United States 💵 $55000 - $65000 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Digital Ad Operations Coordinator manages the end-to-end campaign delivery lifecycle, ensuring accurate setup, launch, and performance monitoring. They coordinate with internal teams and external partners to optimize campaign delivery and maintain financial accuracy through billing reconciliation.

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V104 - Intake and Scheduling Specialist

Job Duck · Full Time · 7 Weeks Ago

Job Duck

🌎 Brazil, Colombia, Honduras, Mexico, United States 💵 $1142 - $1220 per month ⭐ 0-2 yrs exp 💼 Virtual Assistant

The role involves managing client intake, scheduling, and calendar coordination to ensure seamless operations. You will also provide general administrative support, including drafting templates and maintaining accurate spreadsheets.

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Scheduling & Operations Coordinator

Satellite Office · Full Time · 7 Weeks Ago

Satellite Office

🌎 Philippines ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Scheduling & Operations Coordinator manages rotating rosters to ensure continuous client support by addressing service gaps and coordinating shift coverage. They also provide real-time assistance to support workers, handle emergencies, and maintain accurate operational documentation.

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NDIS Rostering & Operations Coordinator (WFH) | ZR_1235_JOB

People Partners · Full Time · 7 Weeks Ago

People Partners

🌎 Philippines ⭐ 2-5 yrs exp 💼 Virtual Assistant

The coordinator is responsible for building and managing staff rosters while ensuring service continuity through effective shift allocation and stakeholder communication. They also handle recruitment administration, maintain accurate operational records, and identify process improvements to enhance service delivery.

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Travel Coordinator (Remote - Training Provided) 13 APPLICANTS

TK Travel and Events · Full Time · 7 Weeks Ago

TK Travel and Events

🌎 United States 💵 $43000 - $75000 per year ⭐ 0-2 yrs exp 💼 Virtual Assistant Travel Coordinator

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Underwriting Team Assistant I 12 APPLICANTS

CRC Group · Full Time · 7 Weeks Ago

CRC Group

🌎 United States 💵 $60000 - $70000 per year ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Underwriting Team Assistant coordinates the servicing of new and renewal accounts, including invoicing, processing endorsements, and managing policy documentation. They evaluate policies and audits while maintaining professional relationships with agents and carriers.

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Executive Assistant Operations Lead

SALIX Data Africa Limited · Full Time · 7 Weeks Ago

SALIX Data Africa Limited

🌎 Kenya ⭐ 5-10 yrs exp 💼 Virtual Assistant Executive Assistant

The Executive Assistant Operations Lead will oversee the performance, training, and development of the EA team while standardizing workflows and operational processes. They will also act as a key point of contact for client engagement to ensure high-quality service delivery and seamless integration.

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Appointment Setter 94 APPLICANTS

VizxInternational · Full Time · 7 Weeks Ago

VizxInternational

🌎 Worldwide ⭐ 2-5 yrs exp 💼 Virtual Assistant

The role involves responding to and qualifying inbound leads to determine project fit and budget alignment. The primary objective is to book high-quality appointments for the sales team while maintaining a premium brand image.

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Intake Administrative Specialist

Integreon Intermediate LLC · Full Time · 7 Weeks Ago

Integreon Intermediate LLC

🌎 United States 💵 $16 - $17 per hour ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Intake Administrative Specialist provides comprehensive administrative support, including report preparation, document processing, and maintaining personnel records. The role involves monitoring client systems, managing internal communications, and ensuring compliance with security and ISO standards.

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Executive Assistant | VLB

Yempo Solutions · Full Time · 7 Weeks Ago

Yempo Solutions

🌎 Philippines 💵 57500 - 65000 per month ⭐ 2-5 yrs exp 💼 Virtual Assistant Executive Assistant

The role involves managing email and WhatsApp communications, as well as coordinating project handovers and quotations. Additionally, the assistant is responsible for diary management to optimize travel efficiency.

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Nobel Biocare Territory Representative (N. VA)

Envista Holdings Corporation · Full Time · 7 Weeks Ago

Envista Holdings Corporation

🌎 United States 💵 $73600 - $90000 per year ⭐ 2-5 yrs exp 💼 Virtual Assistant

The Territory Representative is responsible for achieving sales goals by promoting dental products and solutions to clinics and laboratories within Northern Virginia. They must develop sales plans, manage customer relationships, and analyze territory trends to expand market share.

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Personal Injury Virtual Assistant

The United Firm | La Liga Defensora, APC · Full Time · 7 Weeks Ago

The United Firm | La Liga Defensora, APC

🌎 Colombia ⭐ 0-2 yrs exp 💼 Virtual Assistant Virtual Assistant

The Case Manager will handle all aspects of pre-litigation personal injury cases, including opening claims, gathering medical evidence, and managing client treatment portfolios. They are also responsible for maintaining client communication, assisting with property damage claims, and coordinating attorney schedules.

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Field Service Technician - HW - Blacksburg, VA

Siemens Healthineers · Full Time · 7 Weeks Ago

Siemens Healthineers

🌎 United States 💵 $50210 - $69036 per year ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Field Service Representative is responsible for troubleshooting, repairing, installing, and performing preventative maintenance on medical equipment at customer sites. They must manage a service schedule, maintain administrative documentation, and ensure efficient equipment operation while providing professional communication to customers and internal teams.

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Scheduling Coordinator

InnovAge · Full Time · 7 Weeks Ago

InnovAge

🌎 United States ⭐ 0-2 yrs exp 💼 Virtual Assistant

The Scheduling Coordinator manages participant appointments, coordinates care with internal and external providers, and facilitates transportation arrangements. They also provide essential administrative support, including data entry, clinic reception duties, and maintaining medical records.

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