Provide general receptionist and administrative support, including managing email and scheduling appointments. Handle approximately 20 inbound and outbound calls daily while maintaining accurate CRM records.
Job Duck
75 Remote Job Openings at Job Duck
Manage administrative and legal support functions, including calendar coordination, file organization, and client intake. Handle professional communication with clients and maintain accurate documentation within legal software.
The role involves managing incoming calls and providing a professional first impression to prospective clients. Key duties include scheduling consultations and maintaining organized communication records.
Serve as the primary point of contact for clients by managing high volumes of inbound calls and routing inquiries efficiently. Maintain accurate customer records in CRM systems and handle challenging situations with professionalism and empathy.
The role involves coordinating billing, preparing invoices, and managing calendars for a legal team. Additionally, the assistant supports client onboarding, payroll tracking, and the drafting of administrative legal documents.
Provide administrative support to attorneys by managing new personal injury claims and handling inbound and outbound calls. Coordinate the retrieval of medical records and draft legal correspondence to ensure seamless case progress.
V106 - Marketing Assistant | Digital Advertising Specialist
Job Duck
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Full Time
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5 days ago
Job Duck
Lead and optimize paid advertising campaigns across Google and Meta platforms to generate high-quality leads for a legal services organization. The role involves continuous performance improvement through data analysis, testing, and the creation of performance dashboards.
V101 - Executive Assistant | Operations and Executive Assistant
Job Duck
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Full Time
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5 days ago
Job Duck
Provide high-level administrative support to a Family Law practice by managing calendars, emails, and daily schedules. The role involves optimizing workflows and utilizing tools like Clio and Lawmatics for reporting and data analysis.
The specialist will manage daily case activities, maintain client communications, and organize case records to support attorneys in personal injury cases. Responsibilities include conducting client intake, managing calendars, and executing monthly communication campaigns.
The role involves managing the full intake process for potential legal clients, including vetting leads and ensuring timely follow-up. The specialist is responsible for guiding clients through intake forms and collaborating with internal teams to move cases through the pipeline.
V104 - Executive Administrative Coordinator (Legal & Financial)
Job Duck
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Full Time
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7 days ago
Job Duck
Provide high-level administrative support for legal and financial workflows, including trust and estate administration. Manage complex schedules, high-volume email communication, and financial documentation for clients.
Manage client intake and follow-ups via phone and text while coordinating with the Social Security Administration. Organize medical records and submit required documentation to ensure successful case progress.
Support attorneys and paralegals by preparing legal documents, drafting discovery requests, and managing critical schedules. Ensure compliance through accurate date calculations and filing documents within court systems.
The Intake Specialist serves as the first point of contact for prospective clients, managing incoming calls and gathering essential information. They are responsible for converting inquiries into scheduled consultations and updating client data within the CRM system.
Support a criminal defense practice by managing client intake, coordinating case activities, and maintaining case files. Responsibilities include handling communications, scheduling appointments, and assisting with the filing of legal documents.
The role focuses on automating administrative workflows and building intelligent systems to enhance organizational efficiency. Responsibilities include managing executive priorities, optimizing client onboarding, and implementing AI-driven operational tasks.
Act as the first point of contact for prospective clients by handling inbound calls and guiding them through the intake process. Responsibilities include qualifying leads, scheduling consultations, and managing the onboarding process to drive conversions.
Support intellectual property operations by managing trademark filings, tracking critical deadlines, and maintaining accurate client portfolios. Coordinate with international counsel and provide administrative support to IP attorneys including billing and scheduling.
The role involves drafting legal documentation and discovery responses while managing case workflows and client communications. Responsibilities also include summarizing depositions, organizing pleadings, and maintaining accurate legal calendars.
Provide administrative and operational support to a remote law firm, including managing calendars, billing, and client intake. Ensure daily operations run smoothly by handling correspondence and maintaining accurate records to allow the attorney to focus on legal work.
Provide high-level administrative support to attorneys and leadership by managing calendars and coordinating meetings. Handle professional communications and maintain efficient administrative workflows in a fast-paced legal environment.
Manage the end-to-end client intake process, including scheduling consultations and qualifying leads. Conduct outreach to clients and referral partners while handling inbound calls and administrative tasks.
Serve as the first point of contact for prospective clients by screening inquiries and managing the intake process. Responsibilities include handling high call volumes, documenting leads in HubSpot, and scheduling consultations.
The role involves supporting estate planning and elder law operations by drafting legal documents and summaries. Additionally, the assistant will manage back-office workflows, maintain digital records, and implement process automation.
The role focuses on qualifying prospective legal clients, booking strategy sessions, and collecting consultation fees. It involves managing leads through the pipeline using Lawmatics CRM and following strict intake scripts.
Serve as the first point of contact by managing high-volume communications across calls, emails, and texts. Coordinate administrative processes, schedule appointments, and maintain accurate records within CRM systems.
Provide high-quality technical assistance to team members and customers by troubleshooting system issues and supporting software and hardware functionality. Responsibilities include running analysis reports, managing queries via chat and email, and creating training manuals.
Provide administrative and operational support to a Principal Attorney, including managing cases and client communications. Responsibilities also include filing intellectual property applications and handling billing and invoicing.
Lead meaningful client consultations for family law services to drive revenue growth and conversion rates. Manage the full sales cycle from initial consultation to the handoff of signed clients to the legal team.
Serve as the first point of contact for clients by handling phone calls, scheduling appointments, and conducting basic intake. Provide administrative support and assist with light marketing and sales tasks as the role evolves.
Manage immigration case workflows, organize legal documentation, and coordinate communications to support a legal team. Responsibilities include drafting immigration forms, conducting legal research, and providing high-quality client support.
The role involves serving as the primary point of contact for prospective clients to drive acquisition efforts for a family law firm. Responsibilities include managing the full sales cycle from initial inquiry through to client retention.
Serve as the first point of contact for clients in a legal practice, managing intake and communications. Support administrative workflows including CRM updates, invoicing via MyCase, and calendar management.
V101 - Executive Assistant | Business Support Scheduling Coordinator
Job Duck
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Full Time
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19 days ago
Job Duck
The role focuses on supporting daily operations through administrative execution, schedule management, and communication organization. Key tasks include managing email inboxes, coordinating calendars, and ensuring internal workflows are completed accurately.
The Legal Case Manager supports case progression by organizing medical records and drafting legal documents. They are also responsible for maintaining professional communication with clients and medical providers.
Support pre-suit personal injury cases by organizing case files and managing digital records within a CRM. Handle communications and follow up on essential insurance and medical documentation to ensure case progression.
Support daily legal operations by managing client intake, coordinating communications, and maintaining organized digital case files. Handle administrative tasks including scheduling, e-filing, and drafting legal documents to ensure efficient case progression.
Manage personal injury cases by coordinating medical records, updating clients, and supporting litigation efforts. Handle administrative tasks including scheduling, insurance claim management, and drafting legal documentation.
V104 - Intake Specialist | Legal Reception and Intake Specialist
Job Duck
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Full Time
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21 days ago
Job Duck
Serve as the first point of contact for prospective clients, conducting intake interviews and coordinating consultations. Manage client records and administrative onboarding processes within the CRM system.
Support and optimize daily marketing initiatives by managing content, coordinating digital efforts, and tracking KPIs. Responsibilities include SEO improvements, website updates, newsletter distribution, and managing online community engagement.
The role involves managing financial processes, including budget tracking, reconciling transactions, and preparing financial reports. Additionally, the assistant provides administrative coordination and operational support to ensure efficient internal workflows.
Serve as the first point of contact for a legal practice, screening prospective clients and evaluating case eligibility for unpaid wage recovery. Manage inbound communications across phone, text, and social media while maintaining accurate records in Excel.
Lead initiatives to identify skill gaps and coordinate impactful training programs to support employee professional growth. Align training strategies with organizational needs while managing personal development and performance improvement plans.
Lead a team of trainers and content creators to develop and deliver high-quality learning programs aligned with business goals. Oversee the administration of learning platforms and collaborate with stakeholders to identify and address organizational training needs.
Manage personal injury cases from intake to resolution, ensuring clients are supported and informed. Coordinate with legal teams, insurance adjusters, and medical providers to gather documentation and track case progress.
The role involves supporting a law practice by managing case documentation and coordinating communication between clients and the legal team. Key tasks include requesting medical records and updating case information within the management system.
Support attorneys by managing personal injury claims, requesting medical records, and handling client communications. Responsibilities include drafting legal correspondence and managing administrative tasks to ensure case progress.
The role involves opening and managing new personal injury claims and supporting attorneys with administrative tasks. Key duties include handling calls, requesting medical records, and drafting legal correspondence.
Manage client intake, qualify leads, and coordinate with attorneys to secure retainer agreements. Provide administrative support by updating CRM systems and organizing discovery documents.
The role involves managing administrative workflows, billing processes, and client records within a legal environment. Key tasks include preparing pre-bills, managing calendars, and supporting attorneys and paralegals.
Serve as the first point of contact for prospective immigration clients, guiding them through consultations and managing the intake process. Responsible for tracking performance metrics, conducting follow-ups, and facilitating smooth handoffs to the legal team.
Drive digital visibility and strengthen brand presence for a healthcare and wellness brand across multiple channels. Manage content reach and audience growth using modern tools and AI-driven strategies.
The role involves supporting high-level leaders through complex calendar management, inbox monitoring, and communication coordination. It also requires maintaining CRM workflows and ensuring all business deliverables and action items are completed on time.
The Account Manager serves as a strategic partner to clients, focusing on building long-term relationships and ensuring client satisfaction. Key duties include monitoring account performance, driving retention, and coordinating between clients and internal teams to maximize partnership value.
The Billing Assistant manages legal billing operations, including preparing invoices, monitoring trust balances, and handling payment follow-ups. They collaborate with attorneys to ensure accurate time entries and resolve client billing inquiries professionally.
Maintain and update legal docketing systems daily to ensure accuracy of deadlines and intake new legal matters. Coordinate with attorneys and clients via email to ensure seamless legal workflows and filings.
Serve as the first point of contact for prospective clients, handling inbound calls, texts, and digital inquiries with empathy. Manage administrative workflows and log all communications within the CRM to convert qualified inquiries into consultations.
Serve as the first point of contact for legal support seekers by managing inquiries, coordinating consultations, and maintaining the CRM pipeline. Responsibilities include drafting client agreements, processing payments, and translating communications between English and Spanish.
The Paralegal Case Manager supports attorneys by managing personal injury cases, drafting pleadings, and coordinating medical records. They serve as the primary point of contact for clients and ensure all court deadlines and filings are met efficiently.
The Document Coordinator maintains the company's Knowledge Base by creating, updating, and standardizing policy and procedural documentation. They collaborate with the Process Analysis Team to ensure operational knowledge is structured, accessible, and effectively disseminated via SharePoint.
The role involves managing client intake, scheduling, and calendar coordination to ensure seamless operations. You will also provide general administrative support, including drafting templates and maintaining accurate spreadsheets.
The Law Firm Intake Coordinator manages inbound and outbound client communications and completes live intake forms within the CRM. They are responsible for maintaining accurate case documentation and ensuring all client interactions comply with confidentiality standards.
The Outbound Sales Representative is responsible for conducting cold calls, managing lead generation, and scheduling discovery calls for potential clients. They must also maintain accurate records in the CRM and handle inbound inquiries to facilitate the sales process.
The Estate Planning Legal Assistant will draft, review, and maintain legal documents such as wills and trusts while ensuring files move efficiently through the firm's workflow. They will also provide administrative support, participate in team meetings, and maintain organized file structures.
The role involves managing daily administrative operations, including client onboarding, bookkeeping, and front desk support. Additionally, the assistant will handle light marketing tasks such as social media scheduling and newsletter preparation.
The Intake Specialist will manage client interactions, qualify leads, and ensure legal cases progress smoothly through consistent follow-up. They are responsible for maintaining CRM records, assisting with legal documentation, and providing clear status updates to the legal team.
The Intake Specialist serves as the first point of contact for potential clients, managing high volumes of inbound and outbound calls. They are responsible for qualifying leads, maintaining accurate CRM records, and coordinating with internal teams to ensure smooth client onboarding.
V104 - Intake Specialist | Legal Intake & Client Conversion Specialist
Job Duck
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Full Time
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3 months ago
Job Duck
The intake specialist will serve as the first point of contact for new clients, managing calls and gathering essential information for the legal team. They are responsible for maintaining accurate records in the CRM, scheduling consultations, and conducting initial screenings to ensure a smooth client onboarding process.
The Legal Assistant will manage documents, deadlines, and client communications, ensuring accuracy and organization. They will assist in drafting legal documents and support case management by tracking deadlines and court dates.
The associate will serve as the first point of contact for individuals seeking legal assistance, offering reassurance while carefully gathering essential information about their situation. Responsibilities include maintaining professionalism during emotional conversations, supporting prospects through electronic intake, screening cases, answering inquiries, and accurately documenting all client information.
This role involves providing high-level personal executive support in a dynamic environment, focusing on maintaining organized operations, overseeing client follow-ups, and ensuring accurate management of important information. Responsibilities include executive-level support, preparing client materials, assisting with administrative duties, prioritizing tasks, and supporting immigration-related processes when necessary.
The Talent Community Product Owner is responsible for maximizing the value of the Talent Community product, owning its vision and roadmap, and prioritizing the backlog to enhance the experience for candidates and Staffers. This involves leading continuous improvement through feedback and data analysis, defining product goals, and managing cross-functional alignment via a dedicated committee.
The Data Management Specialist will manage property tax data with precision, supporting teams in tracking performance and uncovering tax savings. Responsibilities include inputting tax values into spreadsheets, extracting public data, and compiling reports from multiple sources.
The Criminal Law & Client Support Associate will be the first point of contact for prospective clients facing criminal charges, ensuring a welcoming experience and accurate intake processes. Responsibilities include answering calls, qualifying leads, managing case files, and providing compassionate guidance to clients.
The role involves managing communication and logistics between residents, vendors, and the internal team, ensuring maintenance requests are handled efficiently. It includes tracking progress, following up, and maintaining accurate systems for property-related administrative tasks.
