V105C Legal Assistant

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Job Description:

Join Job Duck as a Legal Assistant and play an important role in maintaining accurate, organized, and accessible legal files. In this position, you will support daily legal operations by organizing documents, entering file information, and processing medical records with care and precision. Your work will help the team manage cases efficiently and ensure that essential information is properly documented and available when needed. This opportunity is ideal for someone who learns quickly, takes initiative, enjoys collaborating with others, and consistently pays close attention to detail. You will become an integrated member of the team through daily communication and participation in team meetings.

• Compensation Range: $1,150 to $1,220 USD per month

Responsibilities include, but are not limited to:

• Learn new processes quickly and complete assigned work within established timelines

• Follow established onboarding procedures, workflows, and confidentiality requirements

• Participate in daily communication and scheduled team meetings

• Use Nextiva to support routine telephone communication, with an expected call volume of approximately 6 to 15 calls per day

• Maintain organized records that allow the legal team to retrieve information efficiently

• Identify missing, incomplete, or inconsistent information and communicate concerns promptly

• Upload, label, and store documents according to established procedures

• Process, review, categorize, and organize medical records

• Organize legal documents and maintain accurate electronic files

• Protect confidential legal, client, and medical information

• Provide general administrative support to the legal team as needed

• Communicate with team members through Microsoft Teams and Outlook

• Verify that file information and supporting documentation are complete and accurate

• Enter and update case and file information in Actionstep

Requirements:

• Position Type: Full time

• Schedule: Monday through Friday, 8:30 a.m. to 5:00 p.m., with a daily lunch break

• Time Zone: Eastern Time

• Language Requirement: Fluent English

• Required Software and Tools: ◦ Actionstep ◦ Nextiva ◦ Microsoft Teams ◦ Microsoft Outlook

• Previous experience in legal assistance, legal administration, document management, medical record processing, or a comparable professional environment is preferred

• Experience maintaining accurate electronic records and entering sensitive information into case management or CRM systems is preferred

• Ability to participate in daily communication and team meetings

• Reliable computer equipment and a stable high speed internet connection

Work Shift:

Languages:

Ready to dive in? Apply now and make sure to follow all the instructions! 

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.