Admin Assistant - Xero | ZR_28629_JOB

This is a remote position.

Schedule:

• 20 hours per week
  
• Monday - Friday, 8.30 am-12.30 pm
  
• Client Timezone: Singapore Time Zone
  

Client Overview

Join an innovative urban farming company that’s revolutionizing sustainable agriculture in Singapore! This forward-thinking organization is at the forefront of cutting-edge agricultural technology, working with multiple established clients to deliver maintenance services and expand their growing operations. You’ll be supporting a dynamic business that’s making a real impact in sustainable food production while building strong client relationships in an exciting and rapidly evolving industry.

Job Description

We’re seeking a detail-oriented Administrative Assistant to play a crucial role in supporting our thriving urban farming operations. This remote position offers the perfect opportunity to develop your accounting and administrative skills while contributing to sustainable food production. You’ll be responsible for managing essential bookkeeping processes, client communications, and administrative workflows that keep our innovative business running smoothly. This role is ideal for someone who wants to be part of the sustainable agriculture revolution while building valuable experience in finance, administration, and client relationship management.

Responsibilities

• Manage comprehensive bookkeeping operations using Xero accounting software, including processing incoming bills, conducting reconciliations, and generating client invoices
  
• Navigate and submit invoices and documentation through various third-party client portals, ensuring seamless client relationship management
  
• Oversee the general administrative email account with daily/weekly monitoring to ensure critical communications and bills are never missed by the internal team
  
• Lead new client onboarding processes and maintenance service documentation by updating and distributing standardized materials to clients
  
• Provide general administrative support to maintain smooth business operations across all departments
  

Requirements

• Proven experience and proficiency with Xero accounting software (this is an essential requirement)
  
• Strong attention to detail for accurate bookkeeping, reconciliation, and financial processes
  
• Excellent written communication skills and email management capabilities
  
• Demonstrated experience with client onboarding processes and professional documentation management
  
• Ability to work independently while managing multiple administrative priorities effectively
  
• Reliable high-speed internet connection and professional computer setup for seamless remote work
  
• Self-motivated professional who thrives in a flexible, remote work environment
  

Independent Contractor Perks

• Permanent work-from-home
  
• Immediate hiring