Talent Coordinator and Sourcer

Coordination:

• Partner closely with the Talent Manager and Hiring Managers to facilitate and streamline the interview process.

• Schedule candidate interviews and coordinate logistics with accuracy and timeliness.

• Manage the candidate experience, ensuring a positive and engaging journey that reflects our commitment to attracting top talent.

• Support Talent Managers with job creation, as well as onboarding coordination and support.

• Maintain accurate and up-to-date candidate records in our Applicant Tracking System (ATS).

• Support efforts to standardize and document the hiring process.

Sourcing:

• Utilize sourcing methods such as LinkedIn, job boards, and Boolean searches to identify and engage qualified candidates.

• Provide innovative and scalable sourcing solutions to drive a robust talent pipeline.

• Conduct proactive sourcing activities to identify potential candidates across various roles and departments, with a focus on passive candidates.

• Review and screen resumes to assess candidate qualifications and fit.

• Collaborate with the Talent Manager to develop effective sourcing strategies for hard-to-fill positions.

Process and Partnership:

• Develop scalable processes and resources to enhance efficiency while maintaining a personal touch.

• Cultivate productive relationships with cross-functional partners.

• Communicate professionally and proactively with all stakeholders.

Within the first 90 days, this individual will:

• Be fully ramped on our ATS, scheduling tools, and interview process end-to-end.

• Own interview scheduling and logistics independently for all open requisitions, with minimal oversight from the Talent Manager. 

• Have built strong working relationships with hiring managers and interview panels, understanding their availability, preferences, and process nuances.

• Consistently deliver a candidate experience that’s accurate, timely, and reflects well on the business. 

• Be actively supporting background and reference check coordination as a routine part of the process.

• Have supported the successful close of multiple hires end-to-end from a coordination standpoint.

Over two quarters, success includes:

• Having the trust and process fluency to take on resume review, screening candidates for baseline qualifications and fit before they reach the Talent Manager.

• Demonstrating sound, consistent judgement in resume screening, flagging strong candidates accurately and filtering out clear mismatches.

• Having candidates sourced convert into actual hires.

• 2+ years of experience in Talent Acquisition, specifically recruiting coordination and sourcing in a B2B SaaS company,

• Experience supporting Go-To-Market hiring (e.g., Sales, Account Executives, Implementation, Customer Success, Product, etc)

• Familiarity with a variety of tools, including ATS, HRIS, scheduling tools, and LinkedIn sourcing.

• Demonstrated accountability and a track record of taking ownership and problem-solving.

• Strong communication and cross-collaboration skills.

• Comfortable working in a fast-paced environment with evolving responsibilities.

• Creative, curious, flexible, meticulous, and thoughtful approach to work.

• Objective and adept at conflict resolution, seeking productive solutions to partnerships.

• Enthusiasm for process improvement and refining the experience for partners and candidates.

• Experience driving innovative process enhancements and supporting change management.

• Alignment with Collectly's GTM Values:

  • We are owners - we have humility and put the team first.

  • We know our numbers - we are data-driven and understand how to impact our business internally and our customers' business externally.

  • We are AI powered - we automate easy repetitive tasks and research so we can solve harder problems and have a greater impact.

  • We are one with the Buffalo - we expect that there will be challenges along the way and, like the Buffalo, we confront these challenges head on by running INTO the storm.

• Sourcing & Pipeline Generation: Builds and maintains a consistent flow of qualified passive and active candidates using multi-channel, creative sourcing strategies.

• Coordination & Logistics Management: Manages complex, multi-party scheduling and process logistics with precision, minimal errors, and strong follow-through.

• Candidate Experience: Creates a professional, warm, and responsive experience for every candidate, regardless of outcome.

• Data Integrity & ATS Management: Maintains clean, accurate, and audit-ready candidate requisition records; understands the importance of documentation for compliance and reporting.

• Stakeholder Communication: Communicates clearly and proactively with hiring managers, candidates, and cross-functional partners, adjusting tone and format to the audience.

• Adaptability & Prioritization: Manages competing priorities and shifting requisition needs in a fast-paced, evolving environment without losing accuracy or quality.

• Discretion & Confidentiality: Exercises sound judgement with sensitive candidate and business information. 

• Continuous Improvement: Proactively identifies process gaps and proposes scalable, practical solutions rather than waiting to be asked.

• Experience recruiting or sourcing within healthcare, healthcare technology, or SaaS environments.

• Experience with Lever (LeverTRM) or a comparable modern ATS.

• Experience using sourcing tools like LinkedIn Recruiter.

• Experience coordinating reference checks.

If you think you’re a “Buffalo” who has what it takes to have a meaningful impact within our rapidly growing organization and to the broader healthcare industry - apply to come join our team today!