Senior Lease Auditor

The successful candidate will be able to demonstrate core competencies in the following areas: 

• Familiar with pre-audit reviews of all annual expense reconciliations to ensure accuracy and compliance with the lease terms (charges such as CAM, operating expenses, real estate taxes, insurance, utilities, maintenance/repair, capital expenditures, etc.)

• Strong knowledge of commercial lease language and ability to interpret provisions related to landlord’s rights to pass through certain expenses to tenants.  Must understand and be able to apply concepts related to Proportionate Share’s, Management and Administrative fees, Base Years, Gross up provisions, CAP’s, amortization of capital expenditures, GLA, GLOA, Co-Tenancy, among other lease provisions. 

• Strong knowledge and understanding regarding the idiosyncrasy of different lease types such as commercial, retail, medical, industrial. Basic understanding of Stark Laws as it relates to medical clients. 

• Communicate effectively and in a sensitive manner with landlord representatives to request appropriate backup documentation to support the annual statements and to continue dialogue during any potential dispute of charges. Follow-up with landlords on a timely basis until any open audit and/or dispute resolution is completed to the satisfaction of client. 

• Review and understand information provided by Landlords such as General Ledgers, Real Estate Tax bills, Insurance premiums/declaration pages, utility invoices, amortization schedules, monthly estimates/impounds, etc. 

• Be informed regarding industry trends and geographical nuances in dealing with all lease and property types.  

• Perform detailed analysis of expenses charged using standardized checklists and year over year variance worksheets.  

• Work closely with Lease Analysts who may be assigned to client accounts in communicating audit progress and, as needed, communicate directly with client on status of audits, findings and recommended course of action. 

• Prepare final analysis and clearly articulate the Summary of Findings for each audit performed. Prepare savings/recovery invoices to be provided to accounting for billing clients as appropriate per contracts. 

• Maintain audit files/records and detail tracking of audits in process, status, dates and details regarding landlord communications, outstanding matters, closed audits, and any realized savings.  

• Regular reporting of status to internal management. 

• Ability to interface with all Landlord representatives on complex audit/lease issues (Landlord, Owner, Manager, Accountant, Legal, Risk, etc.).

• Ability to work with others in all in depth aspects of performing lease audits for all lease types (NNN, Base Year, etc.) 

• Be highly performance driven and able to process a high number of pre-audits annually. 

• Oversee maintenance of account process, processes and playbooks working closely with Operations Director. 

• Ability to learn how reconcile client accounts for payments made related to OPEX, CAM, Tax. 

• Ability to work with internal international teams on joint audits. 

• Provide quality control reviews of Lease Auditor’s work and willing to assist with any disputes that were not addressed. 

• Be able to understand the dynamics of working as a 3rd party auditor with a company that also provides other service lines and keeping the integrity of the tenant-landlord relationship, even in a dispute situation. 

• Ability to research Tax websites for GIS/parcel maps and communicate with taxing authorities for more in-depth information for review 

• Associate or bachelor’s degree in business, accounting, real estate, or similar field preferred. 

• Working experience with commercial real estate database applications such as ProLease, Harbor Flex or CoStar and accounting software such as MRI or Yardi or other lease management database systems helpful.

• Prefer qualified candidates to have at least 5 years of relevant experience in the commercial real estate lease administration industry and/or paralegal, accounting or property management fields having worked in either (or both) the Landlord or Tenant sector. 

• The successful candidate will embody key attributes or characteristics in the following areas: 

• Exemplary business/work ethics, professionalism, and integrity.

• Extremely detailed oriented with strong organizational, interpersonal, and communications skills. 

• Works calmly in high-pressure situations with the ability to multi-task.