UN Women: ASEAN Coordination and Administrative Support (Retainer), Home-based, Jakarta, National Consultant

Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The UN has been a strong partner of the Association of Southeast Asian Nations (ASEAN) in advancing Women, Peace, and Security (WPS) since 2017. Under the ASEAN-United Nations Plan of Action 2021- 2025, UN Women leads on Women, Peace, and Security in close collaboration with other UN agencies, leveraging its coordination mandate to ensure the UN system delivers on gender equality and the empowerment of women and girls.

The UN Women Indonesia Country Office (CO) hosts the ASEAN Liaison Office, which supports ASEAN and its Member States in advancing the Women, Peace, and Security (WPS) agenda in line with global normative frameworks. 

Reporting to the Representative and Liaison to ASEAN, the National Consultant – ASEAN Coordination and Administrative Support works with and provides support to UN Women Indonesia in coordination, in line with UN Women rules and regulations.  S/he contributes to liaising with ASEAN Sectoral Bodies, including providing necessary coordination, operational, financial, and administrative support. The National Consultant – ASEAN Coordination and Administrative Support works in close collaboration with the Programme and Operations unit in the CO and RO, and with UN Women HQs, as required, to resolve complex administrative and financial-related issues and exchange information.

The main objective of the assignment is to provide coordination, operational, and administrative support related to ASEAN to the CO and RO team.

Description of Responsibilities /Scope of Work

1. Coordination and Liaison with ASEAN Stakeholders

• Support the preparation and dissemination of official communications, invitations, and correspondence with ASEAN stakeholders.
• Maintain regular follow-up with ASEAN Sectoral Bodies to ensure alignment of programme activities with ASEAN priorities and processes.

            2. Operational and Administrative Support

• Support procurement, travel arrangement, financial and administrative processes in line with organisational rules and procedures, as required for programme implementation.
• Management of consultants and suppliers under ASEAN-related matters, including processing payments 
• Ensure proper documentation and filing of project-related materials and ASEAN coordination records

           3. Knowledge Management and Reporting

• Document key discussions, outcomes, and follow-up actions from ASEAN-related meetings and activities.

• Contribute to internal reporting within the organisation.

  4.  Other Support

• Provide other operational, financial and administrative support as required to facilitate the effective implementation of ASEAN-related initiatives.

Consultant’s Workplace and Official Travel

This is a home-based consultancy. The consultant may be requested to work from the office as required.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: 

Functional Competencies:

• Good knowledge of programme management
• Ability to administer and execute administrative processes and transactions 
• Ability to create, edit and present information in clear and presentable formats
• Ability to manage data, documents, correspondence and reports information and workflow
• Strong financial and budgeting skills
• Strong IT skills 

Required Qualifications

Education and Certification:

• Completion of secondary education is required.
• Bachelor’s degree in Business or Public Administration is an asset.

Experience:

• At least 5 years of progressively responsible experience in coordination, operational, financial and administration or programme management/support is required.
• Proven experience in supporting the coordination of the high-level consultative workshops for ASEAN government representatives, dialogue partners, institutions, and civil society organisations (CSOs) in Southeast Asia  is required.
• Experience working in a multicultural team is an asset.
• Experience of working in a computer environment using multiple office software packages is required.
• Previous work experience working with high-level government officials in ASEAN would be a strong asset 
• Experience in the use of Quantum and Unall is an asset.

Languages:

• Excellent written and oral communication in English 

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.