Specialist Payroll

Summary

Specialist Payroll

At our Company, we grow People, Brands, and Businesses! We are seeking a talented Payroll Specialist to be responsible for reviewing, updating and maintaining Oracle (or other ERP systems related to in-house Payroll) for payroll changes. Resolves payroll discrepancies and answers general questions from both the associated workforce and management.

Take this opportunity to join North America’s leading business solutions provider and build your career working with amazing people in a growing industry! Apply today!

What we offer:

• Full-Time Benefits (Medical, Dental, Vision, Life)
• 401(k) with company match
• Training and Career Development
• Generous Paid Time-Off

Responsibilities:

• Works with Payroll Management and Lead positions to ensure completeness of payroll cycles. Prepare files for management balancing and approval evidence for compliance. 
• Reviews and processes daily change report. Ensure completion and submission from the department.
• Maintain and monitor compliance with applicable federal and state payroll laws and regulations, to include internal policies and procedures.
• Assist with special projects such as but not limited to: Escheatment, Quarter/Year End, and W-2 forms and/or amended forms.
•  Resolves payroll discrepancies by collecting and analyzing information; use of Oracle to compile summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Provides payroll information by answering Help Desk questions and general associate requests.

Qualifications:

• High School Diploma or GED or equivalent experience is required
• 2-4 years payroll experience in In-House Payroll Systems
• 2–4 years Payroll knowledge as per Federal and/or State Wage & Labor Laws
• Advanced Excel experience / Pivot tables
• Must have strong communication, data entry, and organizational skills
• Must have the ability to be confidential and above all give the best customer service

Job Will Remain Open Until Filled

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Responsibilities

The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. The company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Position Summary

Payroll Specialist is responsible for reviewing, updating and maintaining Oracle (or other ERP systems related to in-house Payroll) for payroll changes. Resolves payroll discrepancies and answers general questions from both the associated workforce and management.

Essential Job Duties and Responsibilities

• Works with Payroll Management and Lead positions to ensure completeness of payroll cycles. Prepare files for management balancing and approval evidence for compliance.   Contributes to team effort by accomplishing related results as needed.
• Works with Payroll Management and Lead positions to ensure completeness of all imported files for various business units and completeness of all Oracle transmissions and uploads.
• Create and submission of VOE data as required by requesting Agencies
• Reviews and processes daily change report. Ensure completion and submission from department.
• Assist Payroll management and Lead positions with payroll operations by following policies and procedures; maintain and monitor compliance with applicable federal and state payroll laws and regulations, to include internal policies and procedures.
• Assist with special projects such as but not limited to: Escheatment, Quarter/Year End and W-2 forms and/or amended forms.
• Assist payroll department with resolving associate’s payroll questions, while maintaining payroll information by collecting, calculating, and entering data in the Oracle payroll system. Resolves payroll discrepancies by collecting and analyzing information; use of Oracle to compile summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Partner and maintain effective relationships with all business units.
• Provides payroll information by answering Help Desk questions and general associate requests.
• Maintains Oracle payroll operations by following policies and procedures; reporting needed changes; employee confidence and protects payroll operations by keeping information confidential.

Supervisory Responsibilities

Direct Reports

This position does not have supervisory responsibilities for direct reports

Indirect Reports

This position does not have guidance or mentoring responsibilities for indirect reports

Travel and/or Driving Requirements

• Travel and Driving are not essential duties or functions of this job 

Minimum Qualifications 

Education Level: (Required) High School Diploma or GED or equivalent experience

Minimum of at least 2-4 years payroll experience in In-House Payroll Systems.

Minimum of at least 2 – 4 years Payroll knowledge as per Federal and/or State Wage & Labor Laws

Skills, Knowledge and Abilities

• Advanced Excel experience / Pivot tables
• Must have strong communication, data entry, and organizational skills.

  Must have the ability to be confidential and above all give the best customer service. 

• Must be able to multi-task and work somewhat independently.

Environmental & Physical Requirements

Office / Sedentary Requirements

Incumbent must be able to perform the essential functions of the job.  Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66%+ each day), ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 10 pounds.

Additional Information Regarding The Company Job Duties and Job Descriptions

Job duties include additional responsibilities as assigned by one’s supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law.  The company shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

Any estimate, schedule, or guideline provided to associates in this job description or elsewhere in connection with their jobs is only intended to help describe job duties and for planning purposes.  Regardless of any such estimate, schedule, or guideline, associates must always record all time worked for our company (which includes but is not limited to on-site work time in an assigned store, office, or other work location; required waiting time; administrative time; and work-related travel time).

Important Information

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.

The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.