Talent Acquisition Specialist (6-Month FTC)

Element develops a sovereign, interoperable and secure communications platform for government, defence and public sector organisations.

We are a for-profit company committed to open source, building on Matrix; the open communication standard created by the same team behind Element.
Element works closely with organisations including the NATO, United Nations, and more than 35 governments to provide sovereign workplace solutions for public administration.

We are building something important for highly regulated and security-sensitive environments, and we cannot do that without a diverse and high-performing team. Our hiring process is designed to be respectful, transparent and fair.

Our Values.

• We care about the greater good
• We work together in the open
• We are proud of how we serve our customers
• We are ambitious and iterate rapidly

The impact you’ll make.
We’re looking for a hands-on Talent Acquisition Specialist to join Element for 6 months and help us deliver our global hiring plans efficiently and consistently.

This role is super exciting as we continue to scale our recruitment capability. You’ll take ownership of day-to-day recruitment delivery across a range of global roles, partnering closely with hiring managers from role briefing through to offer and onboarding.

You’ll also play an essential part in helping us get the most from our recently implemented recruitment framework and Bob Hiring ATS. This includes helping hiring managers use the process effectively, identifying opportunities to simplify and improve how we recruit, and making sure our systems, processes and data support a great experience for candidates and hiring teams.

Over your six months with us, you’ll help us build a stronger recruitment processes, better hiring-manager capability and a well-maintained ATS:

• Create a great candidate experience from first contact through to joining Element
• Deliver our global recruitment plans efficiently and in timely manner
• Embed our recruitment framework and ways of working across the business
• Coach hiring managers to become confident and consistent with good recruitment practice
• Optimise Bob Hiring so that it supports, rather than slows down, our recruitment process
• Identify and implement practical improvements to our recruitment processes, templates and workflows
• Bring useful market insight and sourcing expertise to hard-to-fill roles

What you’ll be doing.

• Recruitment Operations
  • Review and enhance recruitment processes, templates and documentation to ensure they remain efficient, scalable and aligned with business needs.
  • Maintain accurate recruitment data, candidate records and interview documentation within our ATS, Bob Hiring.
  • Review and optimise Bob Hiring, including workflows, templates, automations, candidate stages and data quality.
  • Monitor recruitment metrics and use them to identify trends, bottlenecks and opportunities for improvement.

• Recruitment Delivery
  • Lead the end to end recruitment process for positions across commercial, product and technical teams, adapting your approach to different hiring needs and business priorities.
  • Partner with hiring managers to understand hiring requirements, define recruitment strategies and identify the skills and behaviours needed for success.
  • Source, engage and attract high quality candidates through job adverts, job boards, professional networks, referrals, recruitment events and any other sourcing channels.
  • Screen applications, conduct interviews and manage candidate assessments to ensure a consistent, fair and effective recruitment process.
  • Manage offers and support successful candidates through pre employment checks and onboarding.
  • Deliver an outstanding candidate experience that reflects Element's values and employer brand.

• Partnership and Capability Building
  • Build trusted relationships with hiring managers and partner with them throughout the hiring process.
  • Coach and support hiring managers on interviewing techniques, structured assessments, fair, unbiased and inclusive hiring practices and market insights.
  • Champion diversity, equity and inclusion by promoting fair, objective and consistent recruitment practices.
  • Help hiring managers use the recruitment framework consistently and provide practical guidance on candidate markets, sourcing challenges and recruitment timelines

What we're looking for.

• 4 to 6 years of experience in Talent Acquisition or Commercial Recruitment within the SaaS/Open Source sector. 
• Strong experience recruiting across commercial functions such as Sales, Marketing, Customer Success or Product, as well as technical hiring when needed.
• Experience designing, implementing or continuously improving recruitment processes, frameworks and hiring practices, with a focus on consistency, efficiency and quality of hire.
• Strong existing network within the software, SaaS or B2B technology sector, with demonstrated ability to identify and engage passive candidates through professional communities, referrals, direct sourcing and personal networks.
• Demonstrated experience coaching and influencing hiring managers on recruitment best practice, including role definition, sourcing strategies, interviewing, structured assessment and effective decision-making.
• Strong interviewing skills focusing on delivering an exceptional candidate experience with the ability to influence hiring decisions.
• Practical experience applying inclusive recruitment practices and helping hiring managers recognise and reduce bias throughout the recruitment process, including job design, sourcing, interviewing and candidate assessment.
• Experience using recruitment data and candidate feedback to identify opportunities for improvement and measure the effectiveness of recruitment processes.
• Experience recruiting across multiple countries and time zones.

Bonus points if you also have:

• Experience working in remote first companies.
• Experience using Bob Hiring/HiBob.
• Experience in the government/defence sector
• French or German language skills.

Salary Range.
Annual salary range: £45,000 - £55,000 (FTE - will be pro rata depending on the length of the contract)

Please note, this role is advertised fully remote in Europe (inc. UK), the salary will be benchmarked to your local market and may differ from the range above. The specific salary applicable to your location will be shared with you at the first stage of the recruitment process.

Where we're located.
We are a fully remote Team and this role is open to candidates based in any these countries: Canada, Estonia, Finland, France, Germany, Greece, Ireland, Italy, Spain, Sweden, Switzerland, UK.

Please note that we do not offer visa sponsorship at this time, so you'll need to have the relevant right to work in on of those countries.

What we offer.

• Meaningful, mission-driven work in open source
• 32 days of annual leave (pro rata)
• Healthcare cover
• Professional development budget
• Access to a wellbeing platform
• Home Office allowance
• Company socials
• Family-friendly environment

Our hiring process.

• First stage interview - Up to 45 min with the Senior HR Manager/Hiring Manager 🤘🏻
• Second Stage interview - Up to 45 min with the Head of Legal and Business Operations 💃🏻
• Last stage interview - Up to 60 min with the CFO ✅

Equality, diversity, and inclusion.
Element does not discriminate on the basis of race, sex, colour, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits. 

Your personal data will be processed in accordance with our privacy policy.