Remote Vendor Manager

Job Title: HR Specialist (Vendor Manager)

• We are presently seeking an experienced Vendor Manager for our client to own relationships with a growing list of vendors worldwide. The ideal candidate will utilize a wide range of tactical skills and partner with Service Delivery, Expansions, Procurement, Legal, Finance, Capacity Planning, and other teams to deliver results. This individual will innovate with vendors on behalf of customers and achieve cost-efficient long-term growth. They will build out the portfolio of vendors who can scale with the organization and drive exceptional vendor performance.

• The Vendor Manager is responsible for developing vendor relationships, partnering with Procurement and Legal to negotiate contracts, expanding vendor selection, onboarding vendors onto organizational systems, and troubleshooting operational issues as they arise. This individual is also responsible for monthly budget monitoring, analysis of financial results, bill payment, and partnering with service owners on strategies to decrease costs. The Vendor Manager will have strong analytical skills and exhibit high business judgment based on data and outcomes. They have strong relationship management skills. They excel in diving deep. This individual must be a critical thinker who can formulate a clear point of view on complicated issues, create well-structured narratives, and be able to influence others. The Vendor Manager has strong project management skills, an attention to detail, and the ability to develop routine business operations mechanisms, without following a set playbook. They are a seasoned problem solver, with experience delivering results under tight deadlines in fast-paced, dynamic environments.

•     Job Responsibilities:

•      Manage end-to-end vendor contract lifecycles including new contracts, renewals, and amendments across a portfolio of vendors.

•      Partner with Procurement, Contracting Legal, Finance, and Security teams to source, negotiate, and execute vendor contracts, including complex multi-vendor RFPs and global engagements.

•      Lead third-party security and compliance reviews across all vendors, ensuring timely completion and maintaining compliance standards.

•      Manage vendor financial operations including Purchase Order creation/amendments, invoicing and payment processing, monthly accruals, and budget forecasting in partnership with Business, Cost, and Finance teams.

•      Onboard new vendors through established processes, including compliance onboarding, security reviews, and performance management setup.

•      Manage vendor performance against contractual SLAs and budget; prepare budget-to-actual analyses, identify risks, and partner with Finance and Service Delivery on strategic plans.

•      Navigate global vendor complexities including in-country signatory requirements, legal and tax considerations, and country-specific compliance nuances.

•      Troubleshoot and resolve vendor escalations (e.g., payment delinquencies, invoicing disputes, service failures, Purchase Order/invoicing violations) with urgency and sound judgment.

•      Provide ad hoc and regularly scheduled updates to leadership on vendor portfolio health, contract status, and compliance posture.

•      Act as a subject matter expert on contract terms for Service Delivery, customers, and leaders.

•      Support cross-functional initiatives including AI strategy development, vendor and service deep dives, and vendor onboarding process improvements.

•      Effectively communicate through high-quality written and verbal communications, including documents for executive level audiences..

Job Qualifications:

• –     Bachelor's degree or equivalent professional / military experience in Business, Finance, Economics, or a related field.
• –     3+ years professional experience in Vendor Management, Finance, Procurement, or a related field.
• –     Experience managing vendor contract lifecycles (negotiations, renewals, amendments) with internal and external stakeholders.
• –     Experience with vendor financial operations including purchase orders, invoicing, accruals, and budget forecasting.
• –     Experience using data and metrics to drive continuous improvement and vendor performance management.
• –     Proficiency in written and spoken English.
• –     Proficiency in Excel to analyze large data sets and manage financial tracking.

Additional Preferred Qualitications

• –     HR experience or exposure to HR processes and practices.
• –     Experience managing third-party security and compliance reviews
• –     Experience supporting global vendor portfolios across multiple geographies with varying legal and regulatory requirements.
• –     Exceptional project management skills with a track record of managing multiple concurrent deliverables and meeting tight deadlines.
• –     Experience driving alignment and influencing outcomes with cross-functional teams
• –     Experience navigating ambiguous situations and building processes.
• –     Experience with vendor sourcing strategies and familiarity with contracting tools and processes.

This is a Contract position based out of Dallas, TX.

The pay range for this position is $28.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Oct 1, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.