Recruiting Coordinator - AEC / MEP / Engineering

Position: Recruiting Coordinator

Position Location: Remote - work virtually from anywhere in the United States

Salary 

QC Servion recognizes salary ranges from job boards do not necessarily reflect our pay ranges. In many instances we out-compete those ranges for well-qualified candidates.  

Job Summary 

The Recruiting Coordinator supports full-cycle hiring across a variety of technical, project-based, and corporate roles, including mechanical and electrical engineers, designers, commissioning specialists, field technicians, operations staff, and shared-services positions.

As a member of the HR team, this position partners with hiring teams to understand each role, attract and screen qualified talent, coordinate interviews, facilitate offers and pre-employment activities, and provide a smooth candidate experience through onboarding.

The ideal candidate has experience supporting high-volume talent acquisition and can effectively shift between highly technical searches and broader corporate functions as business needs evolve.

The Recruiting Coordinator will receive general direction on routine responsibilities and more detailed guidance on new or unfamiliar assignments. The position requires sound judgment, initiative, attention to detail, and the ability to independently manage day-to-day priorities while collaborating closely with the broader HR team.

This person will operate in alignment with organizational values, departmental objectives, and established HR practices.

Essential Functions

Talent Acquisition & Recruiting (85%)

• Independently manage recruiting activities across 20–30 active requisitions, including resume review, candidate screening, interview coordination, and process follow-up.
• Support hiring across technical, project-based, field, operational, and corporate functions, adapting to changing business needs and candidate profiles.
• Manage a high volume of candidate and hiring team communication while maintaining timely, professional follow-up.
• Coordinate interview logistics and ensure candidates and interviewers have the information needed throughout the process.
• Collect and track interviewer feedback, following up with hiring teams to keep decisions moving forward.
• Draft and distribute offer letters and benefit summaries and initiate background checks and other pre-employment requirements.
• Maintain accurate candidate, requisition, and hiring data within the applicant tracking system and internal records.
• Provide consistent communication and a positive candidate experience from initial engagement through onboarding.
• Maintain and organize the job description library in partnership with HR and department leaders.

Human Resources Support (15%)

• Maintain HR templates, resources, and internal documentation.
• Assist with employee engagement initiatives and department-wide projects.
• Help document and improve HR procedures, identifying opportunities to streamline or automate processes.
• Provide administrative, research, and project support based on HR team priorities and broader business needs.

Position Requirements

• Bachelor’s degree in Human Resources, Business, or a related field, or equivalent relevant experience in recruiting, talent acquisition, onboarding, or HR.
• 3+ years of recruiting, talent acquisition, onboarding, or broader HR experience; high-volume recruiting experience preferred.
• Experience recruiting across technical, project-based, field, and corporate functions, with the flexibility to shift between different talent profiles as hiring priorities evolve.
• Demonstrated ability to source, screen, and evaluate candidates based on job qualifications and overall role alignment.
• Strong understanding of HR processes, recruiting best practices, and candidate experience.
• Experience managing recruiting pipelines and maintaining accurate information within an applicant tracking system; Rippling ATS experience preferred.
• Strong written and verbal communication skills with the ability to effectively partner with candidates, hiring managers, and internal stakeholders.
• Excellent organization and time management skills with the ability to balance multiple requisitions, deadlines, and competing priorities.
• High attention to detail and sound judgment when handling confidential candidate and employee information.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, PowerPoint, and Teams.
• Comfortable learning and working across HRIS, ATS, talent management, and other business systems.
• Resourceful and technology-minded, with experience leveraging AI, automation, or other tools to improve recruiting and HR workflows.
• Self-motivated and adaptable, with the ability to operate effectively both independently and collaboratively in a fully remote environment.
• Strong interpersonal and active listening skills with the ability to build productive relationships across the organization.

Physical Demands   

The following physical demands must be met by the employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is: 

• Frequently required to remain in a stationary position. 
• Frequently moving through home office. 
• May occasionally lift up to 20 pounds. 

Travel Requirements 

• Up to 5%, this may include travel to any or all 50 US states.
• Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meeting for business development purposes, running errands on behalf of the business, attending industry conferences, etc. 

Benefits

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option). 
• Flex spending accounts (FSA). 
• Dental and vision plans. 
• Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26. 
• 401k with company match and self-directed brokerage account option. 
• PTO including additional paid time off during the last week of the year. 
• Company paid life insurance coverage for employees and their eligible dependents. 
• Short and long-term disability, AD&D coverage. 
• Professional development opportunities, tuition reimbursement, and professional licensing assistance. 
• Paid parental leave after one year of employment. 

CO, CA, IL, NY, WA, and Washington DC residents only: In accordance with CO, CA, IL, NY, WA, and Washington DC law, the range provided is QC Servion's reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location.

EEO

QC Servion provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, or gender expression. We are committed to a diverse and inclusive workforce and welcome people from all backgrounds, experiences, perspectives, and abilities.

Notice To Third Party Agencies
QC Servion does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to QC Servion in the absence of a signed Service Agreement where QC Servion has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of QC Servion and QC Servion will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.