Procurement Analyst, Corporate Travel & Indirect Spend

About Avid

Avid makes technology and collaborative tools so creators can entertain, inform, educate and enlighten the world. Our customers are the visionaries behind the most inspiring feature films, television programs, news broadcasts, televised sporting events, music recording and live concerts.

To learn how Avid powers greater creators or for more information, visit www.avid.com.

About the Role

We are seeking a Procurement Analyst, Corporate Travel & Indirect Spend to join our Indirect Procurement team as an individual contributor with a dual focus of 1) administering, optimizing, and managing our Corporate Travel program, including vendor relationship management, policy influencing & enforcement, and supporting end-user throughput and inquiries, and 2) managing addressable spend through strategic procurement processes, including spend analysis, cost modeling, managing competitive bidding events, and negotiations across various indirect spend categories to ensure Avid’s financial and operational interests are managed for.

This role will follow a Remote work set-up, with a schedule of 9:00 AM – 06:00 AM  Eastern Standard Time.

Key Responsibilities

Corporate Travel Program Management:

• Manage the full corporate travel ecosystem, acting as the primary business owner for the Travel Management Company (“TMC”) as well as technology / transacting platform & adjacent vendors
• Oversee vendor performance and program compliance, including monitoring vendor service level agreements (“SLAs”) and key performance indicators (“KPIs”), and ensuring the Travel & Expense (“T&E”) policy aligns with business needs and regulatory requirements
• Serve as the Subject Matter Expert (“SME”) for the T&E platform – via configuration, user access, & data integrity – and for the corporate T&E policy in collaboration with other Finance stakeholders
• Provide first-line support for employee travel inquiries, guiding users on policy and system use, and escalating complex issues to the vendor support team(s)
• Develop and deliver training and documentation to drive high levels of program adoption and policy compliance across the organization
• Review and update applicable vendor rosters, conducting periodic market analysis to ensure the program offers the best available services and pricing
• Generate and present reports on spend trends, compliance metrics, and program performance to leadership

Sourcing & Spend Management:

• Manage full lifecycle for assigned addressable indirect spend categories and / or projects, developing and executing category strategies as needed
• Conduct and lead competitive sourcing events – e.g. RFXs – including scoping, bidder management, requirement gathering, and proposal analysis and recommendation
• Lead commercial negotiations with vendors to achieve optimal pricing and service levels
• Collaborate with internal stakeholders – e.g. Finance, Information Security, Legal, etc. – to facilitate operational risk reviews and contract execution
• Identify, track, and report on savings and value-add opportunities generated through strategic procurement activities
• Approve POs in NetSuite or a comparable system, ensuring all purchases align with negotiated agreements, policies, and processes

Strategic Projects & Process Improvement:

• Undertake stretch assignments to ideate and lead strategic initiatives aimed at optimizing and transforming existing procurement processes
• Conduct market research and analysis to identify new trends, solutions, and best practices that can inform procurement strategy
• Partner with stakeholders to define business requirements and translate them into a clear procurement strategy

Accountability, Collaboration, and Reporting:

• Take ownership of performance goals and deliver on key metrics related to spend under management, savings, and project completion
• Partner effectively with internal and external stakeholders such as Finance, IT, Legal, and senior leadership to manage shared interests / workflows and ensure alignment on procurement strategy
• Develop and present planned or ad hoc reports on procurement initiatives, spend trends, and project status

Qualifications

Education:

A bachelor’s degree in a business-related field – e.g. Business, Supply Chain, etc. – from an accredited university is desired

Experience, Characteristics, and Skills:

• An accountable and a proactive, self-starting attitude
• Exceptional customer service and communication skills, with the ability to handle employee inquiries professionally / effectively
• Advanced verbal and written communication skills in the English language
• Independent ability to build and manage professional relationships with key internal and external stakeholders – e.g. business requestors, program vendors, etc.
• Strong analytical and problem-solving skills, with a focus on identifying patterns in data and resolving system issues
• Minimum of five (5) years of professional experience, with experience managing Corporate Travel and procurement programs alike
• Demonstrable expertise using a major T & E reporting system – e.g. Concur, Navan, etc. – and an ERP system for related processes – e.g. NetSuite, Oracle, etc.
• Proficiency with Microsoft Office Suite, including strong skills in Microsoft Excel for data extraction and analysis

What to look forward to? 

• Join a global team and experience a dynamic, collaborative work environment that fosters innovation and growth.
• Remote work model offering flexibility to balance work and life.
• Access to development programs with strong support and mentoring to help you grow and advance within the company.
• Equal opportunity employer committed to diversity, inclusivity, and creating a welcoming environment for all employees.
• Attractive benefits package including health & life insurance, referral rewards, and generous leave policies to ensure a healthy work-life balance.

Avid is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.  

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If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!