Practicum Coordinator II, ASC

      OVERALL PURPOSE OF THE JOB: 

The Practicum Coordinator is responsible for working with students, Academic Leadership and Faculty to plan, organize, supervise, and ensure students’ success in each program’s practice experience requirements. 

    ORGANIZATIONAL DIMENSIONS OF JOB: 

This position works with the Assistant Dean of Nursing and Healthcare Programs and the Dean of Nursing and Healthcare Programs to maintain program integrity, promote optimum practice experience learning opportunities for students, and foster a rich on-line environment for the students to meet the College’s practice experience requirements.

      Job Knowledge and Experience

• Bachelor’s degree in higher education administration, business, data analytics, or related field required. 
• Minimum of 3-5 years of experience in nursing education, clinical coordination, healthcare operations, academic administration, or a related field.
• Knowledge of nursing education programs, practicum requirements, healthcare systems, and clinical placement processes.
• Understanding of accreditation standards, state board requirements, clinical compliance, and documentation associated with nursing education programs.
• Demonstrated experience coordinating complex schedules, managing multiple priorities, and maintaining detailed records in a fast-paced, fully remote environment.
• Exceptional organizational and project management skills, with the ability to independently manage competing deadlines and oversee multiple practicum activities simultaneously.
• Outstanding written, verbal, and interpersonal communication skills with the ability to effectively collaborate with students, faculty, preceptors, clinical partners, and internal stakeholders through virtual communication channels.
• Proven ability to build and maintain productive relationships with geographically dispersed healthcare organizations and academic partners.
• Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, SharePoint, and other cloud-based collaboration tools.
• Experience using student information systems, learning management systems, CRM platforms, and nursing education technology solutions.
• Proficiency with clinical education and practicum management databases, including Typhon, Exxat, InPlace, Project Concert, CastleBranch, Complio, or similar clinical tracking and placement management systems.
• Demonstrated ability to use technology to track clinical hours, monitor student compliance, maintain affiliation agreements, manage practicum placements, generate reports, and support accreditation requirements.
• Strong data management and reporting skills, including the ability to analyze placement data, maintain accurate records, and prepare reports for leadership and accreditation purposes.
• Ability to learn and adapt quickly to new technologies, databases, and software applications supporting nursing education and clinical operations.
• Self-directed and highly accountable, with demonstrated success working independently in a fully remote environment.
• Ability to maintain confidentiality and manage sensitive student, faculty, and clinical partner information in accordance with institutional policies and applicable regulations.

      Critical Competencies

• Advanced organizational and project management skills
• Excellent written and verbal communication
• Relationship management and stakeholder engagement
• Clinical placement coordination
• Typhon and clinical database management
• Data tracking, reporting, and compliance monitoring
• Technology proficiency and digital adaptability
• Attention to detail and process improvement
• Independent work in a fully remote environment
• Strong customer service and student support orientation

COMPETENCIES INCLUDE:

Analytical – Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to compliment data; designs work flows and procedures.

Customer Service – Responds promptly to customer needs; solicits customer feedback to improve service; responds to customer requests for service or assistance; meets commitments.

Dependability – Follows instructions, responds to management directions; takes responsibility for own actions, keeps commitments, completes tasks on time or notifies appropriate person with an alternate plan. 

Ethics – Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organization values.

Leadership – Exhibits confidence in self and others; inspires and motivates others to perform well; effectively influences action and opinions of others; inspires respect and trust; accepts feedback from others.

Oral & Written Communication – Has proven writing and editorial skills. Speaks and writes clearly, informatively, and persuasively in positive or negative situations; varies style to meet needs; listens and gets clarification; responds well to questions; demonstrates group presentation skills; presents data effectively.

Organizational Support – Follows policies and procedures; completes administrative tasks correctly and on time; supports organization’s goals and values.

Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyse information skilfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.

Professionalism – Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments. 

Quality Management – Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.