Personal Assistant

Position Type: Part Time

Location: Philippines (Remote)

Schedule: Flexible (required several overlapping hours with Asia/Europe time zones

About the Company

Our client is the Co-Founder and CEO of a fast-growing global blockchain infrastructure company managing over $500M in assets alongside a $1B staking business. The company has approximately 50 employees across 14 countries and serves clients in more than 80 countries.

Based in Portugal, the client spends most of the year traveling internationally for business, conferences, client meetings, and occasional personal trips. They are seeking a highly organized, proactive, and dependable Personal Assistant to help manage the administrative aspects of their busy lifestyle, allowing them to stay focused on strategic priorities.

About the Role

We are looking for a highly organized Personal Assistant to provide executive-level administrative support with a strong emphasis on travel coordination, visa management, and calendar organization.

This role is ideal for someone who enjoys planning complex international travel, keeping schedules organized, and proactively ensuring that important deadlines and commitments are never missed.

Initially, the role will focus primarily on personal travel and administrative support, with opportunities to gradually expand into executive and business operations support as the working relationship develops.

Responsibilities

• Travel Coordination

  • Research and book international flights, hotels, transportation, and other travel arrangements

  • Create efficient travel itineraries based on schedule, budget, and travel preferences

  • Compare travel options to ensure excellent value while maintaining quality accommodations

  • Coordinate restaurant reservations and client dinner bookings when needed

  • Manage both business and personal travel logistics

  • Handle last-minute travel changes and itinerary adjustments

• Visa & Administrative Support

  • Research visa requirements for multiple countries

  • Track visa application deadlines and documentation requirements

  • Assist with preparing visa application checklists and supporting documents

  • Monitor travel-related documentation to ensure compliance

• Calendar & Schedule Management

  • Manage and coordinate Google Calendar

  • Schedule, reschedule, and organize meetings across multiple time zones

  • Communicate schedule updates when travel plans change

  • Block dedicated focus time for high-priority tasks and deadlines

  • Help ensure important meetings and commitments are not missed

• Task & Executive Support

  • Maintain an organized task tracker for deadlines and follow-ups

  • Send reminders for time-sensitive deliverables

  • Help prioritize tasks and keep the executive accountable for key deadlines

  • Coordinate with the Chief of Staff and other internal stakeholders when necessary

  • Gradually take on additional executive administrative and business support responsibilities as the role evolves

Competencies and Qualifications

Must-Have

• Previous experience as a Personal Assistant, Executive Assistant, or Virtual Assistant

• Strong experience coordinating international travel and complex itineraries

• Excellent organizational and time management skills

• Ability to manage multiple priorities with minimal supervision

• Strong research skills and attention to detail

• Excellent written English communication skills

• Comfortable working in a fast-paced, ever-changing environment

• Highly dependable and proactive

• Able to maintain confidentiality and professionalism

Nice-to-Have

• Experience handling visa applications and international travel documentation

• Experience supporting executives or founders

• Familiarity with Google Workspace (especially Google Calendar)

• Comfortable using AI tools to improve research and productivity

• Experience working across multiple time zones

What We Offer

• 100% Remote Work

• 13th Month Pay

• Healthcare (HMO)

• Comprehensive Fringe Benefits package

• Paid Service Incentive Leave (SIL)

• Paid Philippines Holidays

• Free Learning and Development Programs

Application Process

We understand that searching for a new job can be challenging, and we’re here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.

Typically, the interview process includes a Recruiter Interview, Client Interview, and Practical Test, but this may vary depending on the role. Throughout each stage, we’ll keep you informed and provide feedback as quickly as we can, ensuring you feel valued and supported throughout your journey with us.

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