Payroll Specialist

The Payroll Specialist will be an important part of the HRIS & Payroll team to be sure Payroll and other HR Information System tasks are well maintained and accurate. Must be able to use sound judgment to plan and accomplish goals and experience to work on complex tasks. This position will be responsible for processing our bi-weekly payroll and produce several reports to assist the HR team and other departments within the organization. This person will also serve as a contact for audits.

Essential Duties and Responsibilities:

• Responsible for processing bi-weekly payrolls including adjustments, retroactivity, and off-cycle runs.
• Responsible for producing weekly reporting in our HRIS for HR and other departments.
• Complete new employee verification and internal changes to salary, status, etc.
• Communicate changes in Payroll to employees.
• Ensuring compensation compliance with all regulations.
• Prepare and audit payroll preview reports; obtain approvals and release payroll on schedule
• Checking whether all amounts are accurate based on hours worked.
• Ensuring invoice payments are made on time
• Maintain secure payroll records and support internal/external audits with timely documentation
• Participate in continuous process review and propose and execute process improvements to increase effectiveness and efficiency.
• Effectively communicate with co-workers, managers, and subordinates.
• Conduct research as needed.
• Ability to work independently with minimal supervision.
• Collaborating with various teams to support HRIS & Payroll projects.
• Providing general support to HRIS & Payroll Manager as needed.
• Special projects as assigned.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Exhibits strong interpersonal and customer service skills
• Strong self-management and organizational skills
• Possesses high attention to detail and confidentiality.
• Excellent problem analysis and problem-solving skills.

Education and/or Experience
- Bachelor’s Degree in Finance, Business, Accounting, Marketing or equivalent
- 10 years of work experience required
- 3 years experience processing payroll using an HRIS

Language Skills
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability
Ability to apply common sense understanding to carry out detailed instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Computer Skills
Proficient knowledge of an HRIS system and Microsoft Office (Word, Outlook, PowerPoint, etc.), with advanced knowledge of Excel skills such as Pivot Tables and VLookup.