Payroll Specialist

Job Title: Union Payroll and Onboarding Specialist

Job Description

This fully remote Union Payroll and Onboarding Specialist role focuses on supporting onboarding and new hire processes for large union projects, initially centered on a major project. You will enter and maintain employee and onboarding data with a high level of accuracy, support front-end payroll activities, and ensure compliance with multiple union agreements and regulations. This position offers the opportunity to grow into a broader Union Payroll Specialist role as the payroll organization continues to expand.

Responsibilities

• Support onboarding and new hire processes for assigned projects, initially focusing on a major project in Fargo, ND and expanding to additional projects over time.
• Set up new hires in the payroll and HR systems, ensuring all required information is collected, accurate, and complete.
• Enter, update, and maintain employee and onboarding data with a strong focus on accuracy and timeliness.
• Process front-end payroll tasks, including payroll setup, payroll data entry, and coordination of information needed for payroll processing.
• Work directly with union employees and project teams to ensure payroll practices comply with union rules and regulations.
• Apply industry knowledge to interpret and navigate varying union agreements and ensure they are correctly reflected in payroll and onboarding processes.
• Monitor compliance with union regulations related to pay, benefits, and other contractual obligations and escalate issues as needed.
• Collaborate with remote payroll team members to support smooth and accurate payroll operations for assigned projects.
• Use Excel to organize, sort, and analyze payroll and employee data, including the use of formulas to validate and reconcile information.
• Contribute to continuous improvement of onboarding and payroll processes as the payroll department grows.

Essential Skills

• At least 1 year of experience in union payroll.
• Demonstrated experience handling front-end payroll processes, including payroll and onboarding setup and managing employee data.
• Strong data entry skills with high attention to detail and accuracy.
• Working knowledge of union payroll practices and union regulations.
• Experience with payroll data entry and basic payroll processing tasks.
• Proficiency in Microsoft Excel, including sorting and using formulas.
• Ability to interpret and apply varying union agreements to payroll and onboarding processes.
• Strong organizational skills and the ability to manage multiple tasks and projects simultaneously.
• Ability to work effectively in a remote environment and communicate clearly with dispersed team members.

Additional Skills & Qualifications

• Experience supporting union employees in a payroll or HR capacity.
• Experience working with multiple union agreements or complex union environments.
• Interest in growing into a broader Union Payroll Specialist role as responsibilities expand.
• Comfort working in a fast-growing organization where processes and responsibilities may evolve.
• Ability to build strong working relationships with payroll colleagues and project teams across locations.

Work Environment

This is a fully remote role aligned to Central Standard Time (CST), and the person in this position should live within the CST time zone.

This is a Contract to Hire position based out of Minneapolis, MN.

The pay range for this position is $24.00 - $30.57/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a Contract to Hire position based out of Minneapolis, MN.

This position is anticipated to close on Nov 4, 2026.

This is a fully remote position.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.