Payroll Compliance Analyst - Advanced

Established in 2021, Independence Pet Holdings is a corporate holding company that manages a diverse and broad portfolio of modern pet health brands and services, including insurance, pet education, lost recovery services, and more throughout North America.

We believe pet insurance is more than a financial product and build solutions to simplify the pet parenting journey and help improve the well-being of pets. As a leading authority in the pet category, we operate with a full stack of resources, capital, and services to support pet parents. Our multi-brand and omni-channel approach include our own insurance carrier, insurance brands and partner brands. 

Payroll Compliance & Regulatory Governance

• Monitor and ensure compliance with all applicable payroll regulations in the United States and Canada.
• Research, interpret, and communicate new payroll legislation and regulatory requirements impacting payroll operations.
• Maintain payroll compliance calendars, filing schedules, and regulatory obligations.
• Partner with Legal, Finance, Human Resources, and external service providers to implement compliance requirements.
• Ensure payroll policies, procedures, and controls remain current and aligned with applicable laws.

Payroll Audit & Risk Management

• Execute recurring payroll compliance reviews and operational audits.
• Identify control gaps and compliance risks through proactive monitoring and testing.
• Perform root cause analysis and corrective action planning for payroll exceptions.
• Support Internal Audit, External Audit, SOX compliance activities, and regulatory examinations.
• Maintain documentation supporting payroll controls, audit evidence, and remediation efforts.
• Track compliance issues through resolution and provide executive-level status reporting.

Payroll Tax Compliance

• Validate employee tax setup and jurisdiction assignments.
• Review payroll tax filings and remittances for accuracy and completeness.
• Coordinate responses to tax notices and government inquiries.
• Partner with external payroll tax vendors to resolve filing discrepancies.
• Support year-end tax reporting activities, including W-2, T4, RL-1, state reporting, and provincial reporting.

Employee Pay & Compliance Monitoring

• Audit payroll transactions to ensure compliance with company policy and regulatory requirements.
• Review earnings, deductions, tax calculations, benefit deductions, PTO payouts, final pay calculations, and garnishment processing.
• Investigate and resolve payroll compliance issues affecting employee pay.

Mergers, Acquisitions & New Entity Support

• Support payroll integration activities related to acquisitions and new entities.
• Coordinate payroll registrations and agency account setup.
• Evaluate compliance implications associated with business transitions and organizational changes.
• Assist with payroll vendor transitions, entity consolidations, and process standardization initiatives.

Payroll Controls & Process Improvement

• Maintain payroll Standard Operating Procedures (SOPs), compliance documentation, and governance materials.
• Recommend improvements to strengthen internal controls and reduce operational risk.
• Support implementation of new payroll technologies and automation initiatives.
• Develop and maintain compliance dashboards and operational metrics.
• Participate in strategic payroll transformation projects.

Reporting & Analytics

• Analyze payroll data to identify trends, risks, and opportunities for improvement.
• Prepare executive summaries and compliance reports for leadership.
• Monitor and report key performance indicators related to compliance, audit readiness, controls, tax, operations, remediation, and service delivery.

Compensation

Base pay range: $91,325 – $114,158 per year. This is the range we reasonably expect to pay at hire. Placement within the range depends on job-related factors such as experience, skills, and certifications. This position is eligible for commission. Base pay is one part of a total rewards package that includes the benefits listed below.

All of our jobs come with great benefits including healthcare, parental leave and opportunities for career advancements. Some offerings are dependent upon the location of where you work and can include the following:

• Comprehensive full medical, dental and vision Insurance

• Basic Life Insurance at no cost to the employee

• Company paid short-term and long-term disability

• 12 weeks of 100% paid Parental Leave

• Health Savings Account (HSA)

• Flexible Spending Accounts (FSA)

• Retirement savings plan

• Personal Paid Time Off

• Paid holidays and company-wide Wellness Day off

• Paid time off to volunteer at nonprofit organizations

• Pet friendly office environment

• Commuter Benefits

• Group Pet Insurance

• On the job training and skills development

• Employee Assistance Program (EAP)

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