Fuel Logistics & Accounting Analyst

Fuel Inventory & Delivery Management

• Make fuel purchasing and delivery decisions independently, within established guidelines.
• Monitor tank levels and usage trends, and plan deliveries based on current inventory and average daily usage.
• Monitor market conditions and adjust delivery timing when appropriate to help balance customer fuel needs and purchasing opportunities.
• Schedule, coordinate, and manage fuel deliveries to customer locations.
• Build strong working relationships with fuel suppliers and carriers.

Customer Support

• Respond to customer calls, emails, and service requests in a professional, helpful, and timely manner.
• Identify and resolve customer issues or coordinate with the appropriate internal team when additional support is needed.
• Keep customers informed throughout the resolution process.

Fuel Accounting & Reconciliation

• Review vendor invoice exceptions, correct errors, and work with vendors to resolve discrepancies or dispute invoices on behalf of customers.
• Process and reconcile fuel transactions (purchases, deliveries, and sales) across multiple systems and investigate discrepancies.
• Track fuel inventory, costs, pricing, and volumes to support accurate reporting and margin analysis.
• Prepare and manage customer statements while maintaining accurate supporting documentation.
• Partner with Accounting, Reconciliation, and other internal teams on reporting and analysis that helps customers make informed decisions.

• High school diploma or equivalent.
• At least 2 years of experience in dispatch, fuel accounting, logistics, bookkeeping, accounting, or a related field.
• Basic understanding of accounting principles and strong Excel skills, with comfort working across multiple systems and large volumes of transactional data.
• Strong attention to detail and ability to identify and resolve discrepancies.
• Strong problem-solving, organizational, communication, and time-management skills, with the ability to juggle multiple priorities independently and as part of a team.
• Ability to work nights and weekends as needed as part of an on-call rotation.
• Must be legally authorized to work in the United States without current or future employer sponsorship. PDI Technologies is unable to provide visa sponsorship for this position.
• Nice to have: an associate or bachelor’s degree in Accounting, Finance, Supply Chain Management, Logistics, or a related field, and petroleum or fuel industry experience.